Senior Administrative Assistant, Media & External Affairs - 23044

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World Wide Fund for Nature

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Washington, DC, United States

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30+ days ago

Overview:
World Wildlife Fund (WWF), one of the world’s leading conservation organizations, seeks a Senior Administrative Assistant, Media & External Affairs.

Major Function
The Senior Administrative Assistant on the Media & External Affairs (MXA) team performs a variety of standard and frequently complex administrative and secretarial duties related to implementing external communications and media strategies. This includes a special focus on secretarial support for the Vice President, administrative responsibilities for the MXA team as a unit, and media relations projects to ensure the smooth functioning of the team to advance WWF’s conservation priorities.
Responsibilities:
  • Supports the Vice President in all administrative projects. This includes, but is not limited to, scheduling travel, arranging meetings, preparing [often confidential] documents, presentations and briefings, assisting with financial tasks (including the processing of credit card transactions) and performing other duties as assigned.
  • Performs core administrative and operational duties for the team. This includes, but is not limited to, onboarding new staff and interns, keeping the in-office media space well organized and supplied, scheduling team meetings and disseminating notes, managing vendor relationships, developing slide decks, and identifying professional development opportunities. May assign work and coordinate projects performed by part-time and temporary staff. Handles other operational duties as assigned.
  • Under the supervision of the Vice President, manages the budgetary needs for the media & external affairs team. This includes, but is not limited to, creating and finalizing contracts, processing invoices, processing credit card transactions, and managing team subscriptions and vendor services, among other tasks.
  • Performs core media relations tasks to help advance MXA team strategies. This includes, but is not limited to, handling incoming, reactive media and student inquiries as appropriate, maintaining accurate and up-to-date journalist and outlet lists, monitoring and reporting for short-term campaigns and long-term (monthly and annual) team reports, and researching emerging media trends. This also includes creating and distributing a regular staff newsletter highlighting top media hits, monthly media newsletter, and managing the MXA-related pages on the WWF website. Handles other media relations activities and projects as assigned.
  • Under the supervision of the Vice President, helps facilitate WWF-US staff presence at external events. This may include, but is not limited to, material preparation, supply organization, staff preparation, among other tasks.
  • Leads on special projects and initiatives related to the MXA team and Marketing & Communications division, as needed. Works closely with other individuals within the division and other departments on a regular basis for strong team coordination, and assists other departments as needed.
  • While travel is limited, special domestic or international travel may occur and attendance at relevant conferences and events may be required.
  • Performs other duties as assigned.
Qualifications:
  • A bachelor’s degree preferred and at least 5 years professional experience [in communications or administrative field a plus.]
  • Demonstrated technical knowledge and ability to use Microsoft Office Suite (including expertise in InDesign and Powerpoint) and specialized databases (including Airtable, Mailchimp, and Cision).
  • Strong written and oral communications skills needed.
  • Extremely strong organizational and analytical skills a must.
  • Demonstrated knowledge of effectively managing an operational budget.
  • Interpersonal skills requiring courtesy, tact and diplomacy necessary to effectively communicate with others and build strong working relationships a must.
  • Highly-motivated self-starter who knows how to be proactive and take projects and run with them with minimal supervision. Someone who sees the bigger picture and proactively identifies needs for the team a must.
  • Flexibility and adaptability are key to being successful on a fast-paced team and work environment.
  • Knowledge of the ever-changing media landscape a plus.
  • Committed to building and strengthening a culture of inclusion within and across teams.
  • Identifies and aligns with WWF’s core values: Courage, Integrity, Respect, and Collaboration:
    • Demonstrates courage by speaking up even when it is difficult, or unpopular.
    • Builds trust with colleagues by acting with integrity, owning mistakes, and holding oneself accountable.
    • Welcomes other points of view and ideas, recognizing and embracing different and contrary
    • Makes conscious efforts to promote cooperative practices, behaviors, and ways of working across many groups and individuals.

This position must be based at headquarters in Washington, DC and follow WWF-US’s hybrid work policy, which currently requires two days per week in the office.

WWF is committed to maintaining a safe and healthy workplace and requires all US-based staff to be fully vaccinated for COVID-19. WWF will consider requests for accommodation from the vaccine requirement based on disability, medical contraindication, sincerely held religious belief, or any other category protected by federal, state, or local law.


To Apply:

  • Submit cover letter and resume through our Careers Page, Requisition #23044
  • Due to the high volume of applications we are not able to respond to inquiries via phone


As an EOE/AA employer, WWF will not discriminate in its employment practices due to an applicant’s race, color, religion, sex, national origin, age, marital status, genetic information, sexual orientation, gender identity and expression, disability, or protected Veteran status. WWF values diversity and inclusion and welcomes diverse candidates to apply.