Brand and Innovative Marketing (BIM) Partnerships Officer

Apply now
Clock icon

Reports to: Accounting Supervisor

The AP Staff is accountable for the accurate recording, budgeting and reporting of the financial transactions. This position ensures that the implementation of Projects complies with KKPFI's existing guidelines and policies and with the local laws, Generally Accepted Accounting Principles (GAAP), Philippine Financial Reporting Standards (PFRS) and terms and conditions of WWF Network and Donors.

The position exists to ensure that KKPFI is a responsible, accurate and competent steward of domestic and foreign funds.

The position is responsible for the pre-audit of disbursements, posting of journal entries in the Accounting System, preparation of Check Vouchers (CVs), bank and books of accounts reconciliation, budget monitoring and financial reporting for the assigned Project.

DUTIES AND RESPONSIBILITIES AND EXPECTED DELIVERABLES

Accounting Function

  • Maintain books of accounts for Projects.
  • Review requests for payments, cash advances, and liquidation receipts and ensure the completeness and validity of required supporting documents.
  • Accurately record disbursement transactions in the Accounting System and generate corresponding Payment Vouchers.
  • Review and record subsequent liquidation or reimbursements for cash advances made by CORE and Project staff.
  • Review and analyse General Ledger account balances on a monthly basis and prepare corresponding adjusting journal entries as necessary.
  • Prepare and record month-end and year-end, adjusting entries for accrual of expenses and recording of other journal entries.
  • Generate and submit monthly Financial Reports and provide comparative budget reports against actual for assigned Projects.

Budget Monitoring Function
  • Ensures that expenses are charged according to the Annual Operating Plan and aligned with Project's Bud-
  • Monitors budget balances. Any deviations and excess over budget must be cleared with the appropriate approving officer prior to approval.
  • Support the Project Manager or Unit heads in preparing the Annual Operating Plan.
  • Provides monthly updated budget monitoring reports to each Unit Head.

Financial Report Generation
  • Monthly generates, analyzes and submits the following reports to the Accounting Head due on agreed dates.
  • Cash Disbursement Books Monthly schedule of Cash advances to Employees, Project Staff and/or partners.
  • Monthly schedule of AP suppliers.
  • Trial Balance for each project being handled.
  • Cost Recovery and Admin Fee generated from each Project.
  • Support Accounting supervisor and Head of Project Accountants in the completion and submission of financial reports to donors.

Internal Audit Function
  • Responsible for ensuring compliance with the company's policies and procedures and Philippine Financial Reporting Standards.
  • Ensures implementation of sufficient internal control systems and procedures to safeguard KKPFIs' assets and other resources of the foundation.

Others
  • Facilitates the submission of audit requirements for internal and external audit
  • Performs other tasks incidental and necessary to the performance of duties and responsibilities of the position.

HOW TO APPLY

As an equal employment opportunity employer, WWF does not discriminate based on an applicant’s race, religion, sex, gender, or disability status. To reduce paper use, submissions by mail will not be accepted. Due to the high volume of applications, inquiries via phone cannot be accepted.

Please email your CV and cover letter to apply@wwf.org.ph.