Brand and Innovative Marketing (BIM) Partnerships Officer

• Internal: Finance, Project teams, Employees in general.
• External: Suppliers, Services providers and Contractors.

DETAILED FUNCTIONS & RESPONSIBILITIES

• Assists in handling office tasks, such as filing, generating reports, and presentations, setting up for meetings, and re-ordering supplies.
• Responsible for answering phone calls and receiving walk-in guests in WWF-Phlippines' headquarters in Quezon City.
• Assists in facilitating interdepartmental communications and interaction between internal and external parties.
• Ensures that the office is well-maintained, organized and secured.
• Ensures all billings and invoices of all service providers and suppliers are properly forwarded to the respective unit for payment processing. That includes monitoring of payment of all 3rd party providers.
• Acts as person-in-charge for conferences organized by WWF-Philippines, such as function room reservations, logistics, food & beverage, and other arrangements necessary for its conduct.
• Helps maintain project equipment inventory.
• Prepares documents necessary for the purchase of supplies, equipment, and requests for service providers.
• Follows up payments and facilitates admin coordination with other WWF units and projects.
• Supports workplace administrative and logistical requirements, such as office rental contract renewal, accounting-related activities, and others.
• Helps source vendors needed by the organization in the conduct of its operations.
• Handles and facilitates routing of important documents for approval/signature, notarization, and other admin-related requests;
• Helps monitor the company credit card, and service provider tracking/monitoring sheet.
• Performs other relevant tasks that may be assigned from time to time.

DELIVERABLES

• Administrative tasks are accomplished carefully and thoroughly, with appropriate questions asked when necessary to ensure that the job is done correctly.
• Timely response and satisfactory completion of admin requests from projects.
• Timely renewal of relevant permits.
• Efficiently routes documents to the appropriate party, retains a copy for follow-up, and ensures completion of requests.
• Timely payments made to suppliers and service providers.
• Timely payments of billing statements.

HOW TO APPLY