Bookkeeper

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World Wide Fund for Nature

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Quezon City, Philippines

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30+ days ago

REPORTS TO: Accounting Supervisor


GENERAL DESCRIPTION:

The Bookkeeper is accountable for the accurate recording, budgeting, and reporting of the financial transactions and the implementation of Projects complies with KKPFI existing guidelines and policies, with the local laws, Philippine Financial Reporting Standards, and terms and conditions of WWF Network and Donors.

The position exists to ensure that KKPFI continues to be a responsible, accurate, and competent steward of domestic and foreign funds.

The position is responsible for the pre-audit of disbursements, posting of journal entries in the Accounting System, preparation of Check Vouchers (CVs), bank and books of accounts reconciliation, budget monitoring, and financial reporting for the assigned Project.


WORKS WITH:

Internal: Reporting to Accounting Supervisor and coordinates with Finance Officer, Chief Finance Officer, CORE staff, Project staff, Man com

External: Interacts with local/international donors, suppliers, consultants, external auditors, Government agencies, and other stakeholders of KKPFI.


DUTIES AND RESPONSIBILITIES AND EXPECTED DELIVERABLES:

  • Accounting Function
    Maintains books of accounts for Projects.

    • Reviews request for payments, cash advances, and liquidation receipts and ensures completeness and validity of required supporting documents.
    • Accurately records disbursement transactions in the Accounting System and generates corresponding Payment Vouchers.
    • Reviews and records subsequent liquidation or reimbursements for cash advances of CORE and Project staff.
    • Prepares monthly bank reconciliation of all assigned bank accounts. Reviews and analyses General Ledger account balances on a monthly basis and prepares corresponding adjusting journal entries as necessary.
    • Prepares and records month-end, year-end adjusting entries for accrual of expenses and recording of other journal entries.
    • Generates and submit monthly Financial Reports and provide comparative report of budget against actual for assigned Projects.
    • Provide monthly cash advance report
  • Budget Monitoring Function
    • Ensures that expenses are charged according to Annual Operating Plan and aligned with Project’s Budget
    • Monitors budget balances. Any deviations and excess over budget must be cleared with the appropriate approving officer prior to approval.
    • Support the Project Manager or Unit heads in the preparation of the Annual Operating Plan.
    • Provides monthly updated budget monitoring reports to each Unit Head
  • Financial Report Generation
    • Monthly generates, analyzes, and submits the following reports to the Accounting Supervisor due on agreed dates:
      • All books of accounts (for each conservation project), i.e., General Ledger Book, Cash Receipts Book, Cash Disbursement Books, and Journal Books.
      • Trial Balance for each project being handled.
      • Cost Recovery and Admin Fee generated from each Project.
      • Monthly comparative expense monitoring report.
      • Financial report of the assigned project.
    • Support the Accounting supervisor and Chief Finance Officer in completion and submission of financial reports to donors.
  • Internal Audit Function
    • Responsible in ensuring compliance with the company’s policies and procedure and Philippine Financial Reporting Standards.
    • Ensures implementation of sufficient internal control systems and procedures to safeguard KKPFIs’ assets and other resources of the foundation.
    • Facilitates the submission of audit requirements for internal and external audit.
  • Others
    • Performs other tasks incidental and necessary to the performance of duties and responsibilities of the position.

DELIVERABLES:

HOW TO APPLY

As an equal employment opportunity employer, WWF does not discriminate based on an applicant’s race, religion, sex, gender, or disability status. To reduce paper use, submissions by mail will not be accepted. Due to the high volume of applications, inquiries via phone cannot be accepted.

To apply, submit a Cover Letter and your CV to apply@wwf.org.ph.