Project Specialist II

Organization icon

World Resources Institute

Location icon

Washington, DC, United States

Clock icon

30+ days ago

Job Summary:


As the Project Specialist II, you will provide project management and administrative support to the Global Restoration Initiative as part of its Project Management Office (PMO). Your main responsibilities will include administration of an Objectives and Key Results framework across the 60+ person team based in 10+ countries. In this position, you will liaise with the team’s staff across the globe to support project planning, delivery, reporting, knowledge management, administration and coordination. Your position will report to the Senior Manager of the Global Restoration Initiative for day-to-day tasks. You will also work closely with the Global Restoration Initiative’s Director and the Grants & Finance team.

This position is remote due to Covid-19, but you will be based in Washington, DC once restrictions have been lifted.

Job Responsibilities:


The Project Specialist’s main areas of responsibility will include the following:

Project Management/Reporting (50%)

  • Works with the GRI Project Management Office (PMO) to ensure timely delivery of grant deliverables, donor reports, and other program activities;
  • Coordinates with project staff in WRI’s international offices to ensure synergies, support work plan and project plan development and implementation, set timelines for project status reports and more;
  • Reviews project status reports from project delivery teams, clients and/or partners;
  • Drafts annual and semi-annual grant reports and other materials for review by the Senior Manager and/or final distribution to donors, supports proposal development for new projects;
  • Keeps track of past performance and lessons learned to use in future project preparation;
  • Monitors program/project performance against program objectives and/or contractual requirements;

Administration and Operations (50%)

  • Supports a systematic process to define and track progress on project team Objectives and Key Results (OKRs), helping to facilitate and coordinate key quarterly and annual processes and ensure consistent and holistic implementation across the global team
  • Manages and updates online systems of the Global Restoration Initiative, trains team members on the use of new systems (e.g. Microsoft SharePoint and OneDrive, Monday, Slack, Salesforce);
  • Coordinates, schedules, and sets up internal and external meetings, takes notes for circulation among the team, and circulates resources;
  • Assists the project’s Operations Manager with the execution of agreements, contracts, work authorizations, and purchase orders;
  • Supports the Global Restoration Initiative’s Managers and Director in management-related activities as needed;

Job Qualifications:

  • Bachelor's Degree required
  • Minimum of 3 years of relevant full-time work experience is required;
  • Excellent communication skills, including the ability to work well in a team and with international colleagues;
  • Detail-oriented, highly organized individual with experience and interest in program, financial, and/or grant management and operations;
  • Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines;
  • Ability to work independently with minimal supervision;
  • Excellent computer skills in Microsoft Office and ability to learn new systems quickly;
  • US work authorization required

Preferred Qualifications:

  • Prior experience working with the Objectives and Key Results (OKRs) system
  • Written and spoken fluency in Spanish, French, or Portuguese is highly desirable.

Potential Salary:

$53,000 - $68,000. Salary is commensurate with experience and other compensable factors.

How to Apply:

Applicants must submit their application and a cover letter through the WRI Careers portal to be considered.

Program Overview:

The Global Restoration Initiative is part of the Forests Program at WRI and works to inspire, enable and mobilize action to restore economic and ecological vitality to degraded farms, forests, grasslands, mangroves, and peatland around the globe. Following commitments by governments to restore more than 210 million hectares of degraded land worldwide, the initiative is now focused on mobilizing private and public sector finance and reporting on action.

WRI Overview:

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.

We are passionate. We value our diversity of interests, skills, and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include integrity, innovation, urgency, independence, and respect.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years, and our operating budget is nearing $200 million. Founded in 1982, WRI has a global staff of over 1,600 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.