Project Coordinator, International Climate Action

This position will be based in WRI office in Washington DC. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.

About the Program:

Anchored within the Global Climate Program, the International Climate Action (ICA) initiative uses analysis, innovation and partnerships to achieve effective national policies and ambitious, equitable international climate action. ICA serves as a nexus for international climate policy across WRI, drawing on the organization’s expertise on a wide range of issues including finance, energy, forests, cities, and water. Working across WRI country offices and with key stakeholders around the world, ICA leads WRI’s efforts to ensure that national and international action plans for the Paris Agreement are robust, ambitious, and transparent. ICA is also home to Allied for Climate Transformation by 2025 (ACT2025), a consortium that convenes key stakeholders to discuss, identify and guide ambitious outcomes at UN climate negotiations. In addition to engaging around the UNFCCC and the Paris Agreement, ICA also addresses climate policies in other contexts, including international cooperative initiatives involving national governments, businesses and cities; broader development policy and linkages with climate policy; and key bilateral relationships between countries.

Job Highlight:

Reporting to the Climate Development Operations Manager, WRI’s Climate Program requires an assertive, detail-oriented, and highly organized individual to assist in supporting a diverse team of experts as a Project Coordinator with the International Climate Action (ICA) initiative. Y In this role, you will be responsible for the financial and administrative operations of multiple related projects, as well as providing key support to the Director, senior managers, and project teams. Your specific duties will include: developing and updating budgets, tracking expenditures, preparing grant proposals and financial reports, drafting and monitoring contracts, processing payments and expense reports, managing team meetings, and other tasks as assigned.

What will you do:

Financial Management (30% time):

• Regularly review, updates, and monitors all transactions, commitments, and revenue prospects for all team projects
• Create, monitor and maintain project budgets including shared grants, cost-share, and other complex project financial arrangements
• Develop regular cost and revenue forecasts reports and brief project managers
• Monitor overall financial health of International Climate Action Initiative, and advise Directors on financial risks and potential mitigation strategies
• Liaise with other ICA-related projects across WRI to coordinate on staffing, fundraising, and financial management
• Assist project team in project closeout process including turnover documentation and financial reconciliation
• Solicit, review and process invoices and other payments in compliance with WRI policy
• Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future fiscal year annual budget submissions

Project Management (25% time):

• Draft and process project commitment documentation (i.e., agreements, contracts, work authorizations, and purchase orders) for project manager and Director review and approval
• Monitor program/project performance against established workplans and track outcomes for internal reporting
• Support management of sub-grants by reminding partners of deadlines, reviewing interim and final reports and ensuring partners submit all supporting documentation, and keeping records of all documents (reports, invoices, receipts, etc.)
• Support project closeouts, including final deliverables, knowledge management, financial reconciliation, and associated reports
• Coordinate outreach efforts on behalf of projects

Grant Management (25% time):

• Draft grant proposal budgets and assist in the collection & submission of formal proposals for all team fundraising efforts
• Prepare and ensure timely submission of detailed financial reports to external funders in accordance with grant requirements, including any supplemental documentation, audit, or funder inquiries
• Monitor and advise team compliance with terms and conditions of complex grant and contract agreements
• Maintain timely and accurate information on donor contacts and fundraising efforts, including management of regular updates to donor and grant management databases
• Support proposal documentation and institutional knowledge management for all grants and proposals

Administration & Events Management (20% time):

• Coordinate and schedule team meetings and assist in coordination of team’s planning processes
• Coordinate recruitment and manage onboarding of new staff members and interns, as needed
• Keep meticulous electronic filing system for project documents including contracts, reports and relevant backup documentation, such as invoices and timesheets
• Support the coordination of conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants

What will you need:

• Education: Bachelor's degree required
• Experience: Minimal of 2 years of relevant, full-time work experience, preferably in financial management, grants or contract management, or nonprofit operations
• Demonstrated strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Teams, Zoom), with CRM database (Salesforce) and budgeting preferred
• US work authorization is required for this position

Potential Salary: Salary range is between 57,000 and 62,000 USD. Salary is commensurate with experience and other compensable factors.

How to Apply: Please submit a resume with cover letter. You must apply through the WRI Careers portal to be considered.

What we offer:

• A competitive salary
• Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
• The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
• A workplace that strives to put diversity and inclusion at the heart of our work.
• The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
• Commitment to hybrid working model with flexible working hours.
• Generous leave days that increase with tenure.

About Us:

Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

Our team in Human Resources carefully reviews all applications.