Project Coordinator II, International Climate Action

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World Resources Institute

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Washington, DC, United States

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21 days ago

Job Summary:

The International Climate Action (ICA) Initiative seeks a detail-oriented and highly-organized individual to support a diverse team located across the globe. As the Project Coordinator, you will be responsible for the financial and administrative operations of multiple related projects, as well as providing key support to the Director, senior managers, and project teams. Your specific duties will include: developing and updating budgets, tracking expenditures, preparing grant proposals and financial reports, drafting and monitoring contracts, processing payments and expense reports, managing team meetings, and other tasks as assigned. You will report to the Climate Development Operations Manager.

This position is remote due to Covid-19, but you will be based in Washington, DC once restrictions have been lifted.

Job Responsibilities:

Financial Management (30% time)

  • Regularly review, updates, and monitors all transactions, commitments, and revenue prospects for all team projects
  • Create, monitor and maintain project budgets including shared grants, cost-share, and other complex project financial arrangements
  • Develop regular cost and revenue forecasts reports and brief project managers
  • Monitor overall financial health of International Climate Action Initiative, and advise Directors on financial risks and potential mitigation strategies
  • Liaise with other ICA-related projects across WRI to coordinate on staffing, fundraising, and financial management
  • Assist project team in project closeout process including turnover documentation and financial reconciliation
  • Solicit, review and process invoices and other payments in compliance with WRI policy

Project Management (25% time)

  • Draft and process project commitment documentation (i.e., agreements, contracts, work authorizations, and purchase orders) for project manager and Director review and approval
  • Monitor program/project performance against established workplans and track outcomes for internal reporting
  • Support management of sub-grants by reminding partners of deadlines, reviewing interim and final reports and ensuring partners submit all supporting documentation, and keeping records of all documents (reports, invoices, receipts, etc.)
  • Support project closeouts, including final deliverables, knowledge management, financial reconciliation, and associated reports
  • Coordinate outreach efforts on behalf of projects

Grant Management (25% time)

  • Draft grant proposal budgets and assist in the collection & submission of formal proposals for all team fundraising efforts
  • Prepare and ensure timely submission of detailed financial reports to external funders in accordance with grant requirements, including any supplemental documentation, audit, or funder inquiries
  • Ensure team compliance with terms and conditions of complex grant and contract agreements
  • Maintain timely and accurate information on donor contacts and fundraising efforts, including management of regular updates to donor and grant management databases
  • Support proposal documentation and institutional knowledge management for all grants and proposals

Administration & Events Management (20% time)

  • Coordinate and schedule team meetings and assist in coordination of team’s planning processes
  • Coordinate recruitment and manage onboarding of new staff members and interns, as needed
  • Keep meticulous electronic filing system
  • Support the coordination of conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants

Job Qualifications:

  • Bachelor's degree required
  • Minimal of 2 years of relevant, full-time work experience, preferably in financial management, grants or contract management, or nonprofit operations
  • Ability to work independently with minimal supervision, including proactively identifying problems and working with team members to develop solutions
  • Strong computer skills including high level of comfort with Microsoft Office (Excel, Word, PowerPoint, Outlook), web-based communications (Teams, Zoom), with CRM database (Salesforce) and budgeting preferred
  • Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations
  • US work authorization is required for this position

Potential Salary:

$46,000 - $60,000. Salary is commensurate with experience and other compensable factors.

How to Apply:

Please submit a resume with cover letter. Applicants must apply through the WRI Careers portal to be considered.

Program Overview:

The International Climate Action (ICA) Initiative uses analysis, innovation and partnerships to achieve effective national policies and ambitious, equitable international climate action. ICA serves as a nexus for international climate policy across WRI, drawing on the organization’s expertise on a wide range of issues including greenhouse gas reporting, adaptation, finance, energy, forests, cities, and water. Working across WRI international offices and with key stakeholders around the world, ICA leads WRI’s efforts to ensure that national and international action plans for the Paris Agreement are robust, ambitious, and transparent. ICA is also home to Allied for Climate Transformation by 2025 (ACT2025), a consortium that convenes key stakeholders to discuss, identify and guide ambitious outcomes at UN climate negotiations. In addition to engaging around the UNFCCC and the Paris Agreement, ICA also addresses climate policies in other contexts, including international cooperative initiatives involving national governments, businesses and cities; broader development policy and linkages with climate policy; and key bilateral relationships between countries.

WRI Overview:

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.

We are passionate. We value our diversity of interests, skills, and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include integrity, innovation, urgency, independence, and respect.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years, and our operating budget is nearing $200 million. Founded in 1982, WRI has a global staff of over 1,600 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.