Grants & Finance Specialist II, National Climate Action Initiative

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World Resources Institute

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Washington, DC, United States

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30+ days ago

Job Summary:
As the Grants & Finance Specialist II, you will be a part of an elite environmental research and analysis organization lauded for its subject matter expertise and operational transparency. In this position, you will work on complex, multi-year, high volume grants, with rigorous reporting requirements, on developing and updating budgets, tracking expenditures, preparing financial reports and invoices, monitoring contracts and partners, event management, and other tasks as needed. You will report to the Operations Manager. This position would be critical to the success of the NCA initiative and Climate Program.

This position is remote due to Covid-19, but you will be based at WRI’s office in Washington DC once restrictions have been lifted.

Job Responsibilities:
Financial Management (50% time)

  • Regularly reviews, updates, and monitors all transactions, commitments, and revenue prospects for all team projects in coordination with workstream directors and project managers
  • Create, monitor, and maintain project budgets including shared grants, cost-share, and other complex project financial arrangements
  • Develop regular cost and revenue forecasts reports and brief project managers
  • Liaise with other NCA-related projects across WRI to coordinate on staffing, fundraising, and financial management
  • Update and maintain project budgets utilizing WRI’s budgeting and forecasting software (TM1)
  • Coordinates and advises team monthly on budget management and supplies financial review template(s) for review with workstream director(s) and operations staff
  • Develops fiscal year budget forecasts on a yearly basis in coordination with operations and workstream directors
  • Follows WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future fiscal year annual budget submission
  • Solicit, review and process invoices and other payments in compliance with established WRI policy (subgrant request for funds, consultancies, work orders, etc.)
  • Prepare final financial report for project’s main donor and works with relevant departments to finalize report
  • Provide guidance and meet regularly with WRI’s International Offices and partnering organizations to ensure their compliance with funder policies and supervise all work associated under main grant, while proactively and professionally communicating with partners and consultants
  • Maintains revenue and reporting to meet WRI’s internal requirements

Project & Grant Management (40% time)

  • Processes documentation for project commitments (agreements, contracts, work authorizations, and purchase orders)
  • Monitors program/project performance against contract requirements and deliverables
  • Manages partners by reviewing and drafting language for contracts, reviewing interim and final reports, and ensuring all supporting documentation is accurate and provided, remind them of deadlines, keep records of all their documents (reports, invoices, receipts etc.).
  • Work with partners to help them understand and meet subgrant and contract requirements while monitoring partners to ensure the timely and accurate submission of progress and financial reports
  • Ensures team compliance with terms and conditions of complex grant and contract agreements
  • Manage various project trackers
  • Creates and maintains tracker to gather relevant information and activity inputs to support the required narrative report
  • Prepares detailed proposal budgets and assists in the collection and submission of formal proposals for team fundraising efforts
  • Supports donor and grants management by keeping database software up to date (Salesforce, Revenue Snapshot, Grant folder)
  • Work directly with donors to request and submit prime award amendments, payment requests, and other funder related needs

Administration & Events Management (10% time)

  • Coordinates and schedules team meetings and assists in coordination of team’s planning processes
  • Coordinates recruitment and manages onboarding of new staff members and interns, as needed
  • Keeps meticulous electronic filing system
  • Coordinate conference, webinars and event logistics for domestic and international meetings and workshops, including venue, catering, equipment, translators, travel, per diem and visa support for WRI staff and event participants


Job Qualifications:


  • Bachelor's degree required
  • Minimum of 2 years of relevant, full-time work experience, preferably in financial management, administration, or nonprofit operations
  • Detail-oriented and organized thinker with an interest in program operations, grant compliance, financial management, and budgeting
  • Ability to manage multiple priorities and work under pressure with tight deadlines
  • Flexible and capable of working with minimal direction and supervision, including proactively identifying problems and collaborating with team members to develop solutions
  • Experience with administration of donors with complex and rigorous grant requirements such as BMU/IKI, USAID, EC, or DFID a plus
  • Strong computer skills including high level of comfort with Microsoft Office (Outlook, Word, Excel, SharePoint), web-based communications (TEAMS, Zoom)
  • Experience with Salesforce Cognos, Concur and Deltek a plus
  • Strong commitment to WRI’s mission and the values of integrity, innovation and respect that underpin all aspects of our operations
  • US work authorization is required for this position

Potential Salary:

$53,000 - $68,000. Salary is commensurate with experience and other compensable factors.

How to Apply:

Please submit a resume with a cover letter. Applicants must apply through the WRI Careers portal to be considered.

Program Overview:
This position will support the Climate Program’s National Climate Action (NCA) Initiative, which works with countries to pursue ambitious climate action while building economies that are cleaner, more equitable and offer better quality jobs. The NCA initiative also helps countries design long-term climate strategies that set the stage for reaching net-zero emissions by mid-century. This position will support a project focused on five major emerging economies that account for nearly 40% of greenhouse gas emissions and strives to improve governments’ readiness to implement actions in line with the long-term transitions necessary to limit warming and achieve the objectives of the Paris Agreement. This project will support countries in developing ambitious and robust long-term strategies, creating a catalytic effect as these major economies become “best-practice examples” in their respective regions. This position will potentially also support other projects with high degree of complexity.

WRI Overview:

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.

We are passionate. We value our diversity of interests, skills, and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence, and respect.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years, and our operating budget is now $150 million. Founded in 1982, WRI has a global staff of 1,000+ people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, and the United States, as well as a growing presence in other countries and regions.

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.