Grants and Finance Specialist II - Electric Mobility, WRI Ross Center for Sustainable Cities

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World Resources Institute

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Washington, DC, United States

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30+ days ago

Job Summary

As the Grants and Finance Specialist, you will maintain oversight of a wide portfolio of funds for the Electric Mobility team and responsibly manage overall program finances. In this position, you will Update and maintain project funding and allocations in coordination with workstream director(s) and project managers. You will provide guidance to partner organizations and consultants to ensure their compliance with funder policies, while proactively and professionally communicating with partners and consultants. You will also work with partners to help them understand and meet subgrant and contract requirements. To support the Electric Mobility team, you will draft grant proposal budgets and assist in the collection and submission of formal proposals for team fundraising efforts.

This position is remote due to Covid-19, but you will be based in Washington, DC once restrictions have been lifted.

Job Responsibilities:

Financial Management (60% of time)

  • Develop fiscal year and funder budget forecasts in coordination with operations and workstream directors
  • Work closely with program directors and managers and advise team monthly on budget management and proactively raise or address financial issues that arise
  • Follow WRI’s internal processes and deadlines related to funding, including quarterly reviews, monthly & annual closeouts, and future planning
  • Update and maintain project budgets utilizing WRI’s budgeting and forecasting software (TM1)
  • Process invoices and payments for projects in compliance with WRI’s policies (subgrants, consultancies, work orders, etc.)
  • Assist project team in project closeout process including turnover documentation and financial reconciliation
  • Coordinate and advise on project budget management and reports
  • With project managers, review on a monthly basis the transactions and finances of the projects and update the budget
  • Prepare financial review template(s) for review with workstream director(s) and operations staff
  • Work with Salesforce to add new proposals
  • Prepare participant agreements and provide travel support.

Program/Project Management (35% of time)

  • Monitor project performance against grant/contract requirements. Ensure team compliance with terms and conditions of complex grant and contract agreements
  • Process documentation for project commitments (i.e. agreements, contracts, work authorizations, and purchase orders)
  • Keep track of deliverables and reporting required under grants
  • Keep timely and accurate information on donors and contacts
  • Submit all required grant forms as instructed by grant
  • Liaise with internal staff and stakeholders to problem solve and generate solutions to systematic issues and effective ways to complete tasks as needed
  • Monitor partners by reviewing and drafting language for contracts, reviewing interim and final reports and ensuring they have all their supporting documentation, reminding them of deadlines, keeping records of all their documents (financial reports, invoices, receipts etc.).
  • Cross-reference payments and financial status reports to ensure compliance with terms of agreements
  • Maintain institutional knowledge management for all grants and proposals.

Administration (5% of time)

  • Coordinate financially with the Program administrative assistant for team workshops, conferences, research seminars, and other events for the team needed
  • Provide timesheet guidance to workstream team members on a bi-monthly basis
  • Coordinate recruitment and manage onboarding of new staff members as needed
  • Update and maintain new hire staffing information with operations.

Job Qualifications:

  • Bachelor’s degree in finance, economics, accounting, business, public policy, political science, non-profit management, international affairs, or similar subject required, master’s degree preferred
  • Minimum of 3 years of relevant, full-time work experience, preferably in financial management, budgeting, administration, or nonprofit operations
  • Experience with international donors is desirable
  • Keen interest in the mission and work of the WRI Ross Center for Sustainable Cities
  • Keen interest in electric mobility, transportation planning, and sustainable energy systems
  • Detail-oriented, highly organized individual with experience and interest in program management, financial management, grant management, budgeting, and writing
  • Must be adaptable to rapidly changing priorities and manage multiple projects with varying deadlines
  • Strong process orientation with sensitivity to quality
  • Ability to work independently with minimal supervision
  • Strong writing, database management, and proofreading skills
  • Excellent computer skills in Microsoft Office, especially Excel; experience with statistical analysis and budgeting software is highly desirable
  • Excellent communication skills, including the ability to work well in a team and with international colleagues
  • In addition to excellent written and spoken English, additional language skills are a plus, especially in Spanish, Portuguese, Mandarin, and/or Hindi
  • US work authorization is required for all WRI US opportunities.

Potential Salary:

$53,000 - $68,000. Salary is commensurate with experience and other compensable factors.

How to Apply:

Applicants must apply through the WRI Careers portal to be considered. Please include a cover letter and your resume.

Program Overview:

The WRI Ross Center for Sustainable Cities (Cities Program) helps to transform cities into compact, connected and resilient spaces that provide healthy, accessible, and prosperous living environments for their residents. We coordinate the Cities Program’s extensive technical and practical expertise through eight integrated solution areas: Integrated Transport Systems, Vision Zero, Zero Carbon Buildings, Livable Neighborhoods, Electric Mobility, Water/Heat Resilience, Air Quality and Inclusive Climate & Energy Action Planning. Data and Urban Finance are cross-cutting themes that inform all of our solution offerings. We implement our solutions by working deeply with multiple stakeholders over long periods of time to demonstrate possibilities in rapidly transforming cities. We expand our impact to other cities by leveraging these demonstrated possibilities to convene multiple cross-sectoral stakeholders and partnering with city networks. Our research and projects in cities and in national policies connect environmental sustainability, health, safety, equity, and quality of life.

WRI Overview:

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.

We are passionate. We value our diversity of interests, skills, and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence, and respect.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years, and our operating budget is now $150 million. Founded in 1982, WRI has a global staff of 1,000+ people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, and the United States, as well as a growing presence in other countries and regions.

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.