Grants and Contracts Specialist

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World Resources Institute

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Washington, DC, United States

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30+ days ago

Job Summary:

As the Grants and Contracts Specialist, you will work with Global Grants and Contracts (G&C) Managers and Associates in administering WRI’s awards and sub-agreements. In this position, you will provide guidance on policy and process matters to Program, Center, and country staff, and redirect questions as needed to relevant office and experts. You will support the grants and contracts team’s push for a more diverse partner and contractor portfolio, helping to expand WRI’s work with small organizations and entities serving historically marginalized or underrepresented groups. You will also, help connect program staff with the tools and information needed to ensure proper governance and compliance with funder requirements.

This position is remote due to Covid-19, but you will be based in Washington, DC once restrictions have been lifted.

Job Responsibilities:

  • Review agreement request packages to ensure they are complete and prepared in line with relevant WRI policies
  • Review procurement plans and Requests for Proposals plans to ensure they satisfy WRI and funder requirements
  • Provide guidance on policy and process matters to Program, Center, and country staff, and redirect questions as needed to relevant office and experts
  • Facilitates monitoring and closeout of subgrants, research agreements, professional service agreements, grants, and contracts
  • Ensure data integrity in support of reporting and forecasting, and enter award information into Salesforce as needed
  • Help monitor life of grant reporting requirements and keep program staff aware of upcoming deadlines
  • Helps maintain user-friendly grants and subrecipient management resources to facilitate compliance
  • Assists in preparation for annual audits, including review of documentation in support of audit
  • Perform compliance reviews of subgrantee folders for compliance, including financial reports
  • Work with G&C and program staff to ensure timely collection and review of all subgrantee audits
  • Ensure that the closeout of subgrants is timely and efficient; that all required documents are obtained and filed; and that subgrantee files meet legal and auditing requirements
  • Work with Program staff to plan high-integrity procurements and establish contracts that ensure value for money
  • Review and approve grant, contract, and amendment requests to ensure application of WRI policies and sound agreement formation
  • Administer the process and systems related to review, approval, and signature of agreements
  • Contribute to communications and trainings for implementing teams about Grants & Contracts policies, practices, and procedures.

Job Qualifications:

  • BA or BS degree in a relevant field is desired; relevant work experience in lieu of degree is accepted.
  • Minimum of 3 years of relevant full-time experience
  • Highly organized
  • Excellent written, oral, and interpersonal communication skills
  • Attention to deadlines and detail-oriented, particularly with regard to donor agreements, contracts and other related legal documents
  • Experience in assisting in the delivery of projects in a timely manner
  • Team player, and able to work independently
  • Strong MS Office skills, including demonstrated experience working with databases
  • Salesforce and/or SharePoint experience
  • Desirable to have experience with financial, accounting, or compliance matters
  • US work authorization is required for this position

Potential Salary:

$53,000 - $68,000. Salary is commensurate with experience and other compensable factors.

How to Apply:

Please submit a resume with a cover letter. Applicants must apply through the WRI Careers portal to be considered.

Program Overview:

The Office of Grants and Contracts supports WRI Programs, Centers and international offices with funding award and subaward administration support, as well as procurement and compliance guidance.

WRI Overview:

World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.

We are passionate. We value our diversity of interests, skills, and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include integrity, innovation, urgency, independence, and respect.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years, and our operating budget is nearing $200 million. Founded in 1982, WRI has a global staff of over 1,600 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.