Global Coordination Manager to the MD for Strategy, Learning & Results, Executive Office

This position will be based out of Washington DC and will be a hybrid model of remote and required in-office work 2-4 days a week. Existing work authorization is required at the time of application submission. WRI is unable to sponsor visa work authorization for this position.

About the Program:

The Executive Office ensures the smooth and effective leadership of WRI. It is formed of the President and CEO, five Managing Directors, the Chief of Institutional Alignment, the General Counsel, and the key staff who work with them to ensure the smooth and effective leadership of WRI. You will be part of a fast-evolving interdependent leadership team collectively leading a large global organization through turbulent and exciting times that requires full attention, flexibility, an openness to change and a positive and embracing approach.

Job Highlight:

In this role, you will support the Managing Director for Strategy, Learning and Results to drive effective implementation of WRI’s strategy. You will coordinate with other MDs’ offices to ensure tight alignment of WRI’s most senior staff. You will help design and run day-to-day decision-making processes and systems both across and within their Directorates through facilitating meetings, ensuring briefings are fit for purpose, allocating and tracking actions and coordinating with peers. This would include coordinating with the Institutional Strategy Manager and leads for Managing for Results, Research Integrity, and Data Lab as well as other MD’s offices. You will manage special projects on an ad hoc basis. You will provide analysis and advice to the Managing Director and other leaders in the Executive Office. You will apply a broad awareness of issues related to the entire WRI portfolio to judge effectively when to consult/coordinate with others. You will be supported by team members within the Executive Offices as well as various staff members across WRI’s entire global network. You will report to the Head of Executive Governance and have a dotted line to the MD for Strategy, Learning and Results. This is an ideal opportunity for someone who seeks exposure to the inner workings of a globally matrixed NGO at the highest executive levels. You will have a strong sense of confidentiality as you may be party to strategic and other sensitive discussions. Your views will be sought on key issues by your Managing Director. You will be diplomatic, precise and reliable as you will be called upon to convey the views of your MD to others and convey the views of others back to your MD. This position will be based in Washington, DC. Existing work authorization is required at the time of application submission for the country office designated. WRI is not able to sponsor work authorization for this position. Candidates are encouraged to be office based 2 to 3 days a week.

What will you do:

Given the “start-up” nature of the new Executive Office structure, we anticipate that the responsibilities and reporting lines of this role will be dynamic and should be expected to change as we fine tune our approach.

Systems & Processes (75% time):

• Manage coordination and track priorities of regular key institutional meetings and processes such as: flexible funding allocations; committee meetings; team meetings, etc.
• Prepare agendas, meeting notes status updates and other relevant information during regular meetings, such as committees, global executive team meetings and monthly management team meetings
• Proactively communicate between teams to ensure the right people know the right information at the right time, including internal communications and engagement with WRI staff
• Serve as a strategic advisor to the MD and provide analysis and advice to the Managing Director and other leaders in the Executive Office and develop and maintain a broad knowledge of issues related to the entire WRI portfolio and its strategic ambitions
  

Special Projects (25% time):

• Project manage special projects as assigned. This will include the development of workplans and timelines with key milestones as well as developing and tracking budgets
• Provide clear guidance and coordination to internal WRI teams and external partners to ensure their compliance with WRI’s internal processes and systems as well as workplans
• Manage project close-outs including after-action reviews and lessons learned
• Organize regular review meetings with teams across WRI to address cross-cutting challenges/opportunities and take stock of progress against WRI’s strategic plans
  

What will you need:

• Education: You have a completed a Bachelors degree
• Experience: You have a minimum of 7 years full-time relevant work experience in project management, preferably in a non-profit international development setting
• You have worked with senior executives and can demonstrate the ability to synthesize complex topics into actionable and decision ready analysis fit for that audience and then cascade decisions for action
• You will have a track record of organization and time management skills, with experience managing several projects at different stages simultaneously
• You will have experience developing workplans including breaking down complex projects into tasks, processes and timelines
• You will have excellent writing skills and the ability to communicate effectively
• You will have experience in developing meeting agendas, tracking and developing materials, taking notes, chairing meetings and organizing events
• You will have past experience in one of the following areas of expertise: strategy development, executive management, performance tracking, non-profit operations and finances, including resource allocation
• You will have the ability to understand, analyze and synthesize a high influx of information
• You will have a demonstrated track record of working both independently and in teams
• Past experience with applying analytical thinking and problem-solving skills and experience in the sustainability and/or international development sectors are considered a plus
• Languages: Proficiency in English.
• Requirements: Existing work authorization is required where this position is based. WRI is unable to authorize visa work authorization
  

Potential salary:

96,000 USD to 116,000 USD. Salary is commensurate with experience and other compensable factors.

How to Apply:

Please submit a resume with cover letter by March 24th, 2023. Applicants must apply through the WRI Careers portal to be considered.

What we offer:

• A competitive salary
• Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the United States.
• The chance to have an impact and to develop your career within a mission-driven organization with access to varied learning and training opportunities.
• A workplace that strives to put diversity and inclusion at the heart of our work.
• The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
• Long-term commitment to hybrid working model with flexible working hours.
• Generous leave days that increase with tenure

About Us:

Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:

WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.

Our culture:

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

Our team in Human Resources carefully reviews all applications.