Executive Assistant to the MD for Programs and MD for Strategy, Learning & Results

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World Resources Institute

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Washington, DC, United States

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22 days ago

This position is remote-eligible and only for consideration within the United States (preferably WRI DC Global office) and where WRI is state registered. Existing work authorization is required at the time of application submission. WRI is unable to sponsor any visa work sponsorship for this position.

About the program:

The Executive Office is formed of the President and CEO, five Managing Directors, the Chief of Institutional Alignment, and the General Counsel and important staff who work with leaders in government, business, and the nonprofit community to create alliances that further the Institute's work; with media to spread WRI's messages; and internally with staff across the WRI network on the development and resourcing of programmatic work.

Job Highlight:

You will engage daily with WRI's global body of staff and high-level officials across the world giving you insight into WRI's portfolio of programmatic work. Working with a team of Executive Office staff and WRI's senior most leadership situated at the heart of an internationally renowned environmental organization, you will report directly to the Global Coordination Specialist and indirectly report to the Managing Director for Programs and Managing Director for Strategy, Learning and Results. You will be based in the WRI Global office in Washington DC and expected to be a hybrid model of remote and in-office. Existing US work authorization is required at the time of application submission. WRI is unable to sponsor work authorization for this position.

What you will do:

Administrative Support (100% time)

  • You will plan and coordinate the business calendar, scheduling and arranging meetings and updating the Managing Directors as needed to cover urgent incoming requests.
  • You will manage a fast-flowing email inbox, bringing urgent issues and those requiring action to their attention.
  • You will organize and prepare for business travel, including bookings, pre-travel paperwork and other requirements (e.g., medical testing or vaccinations) and creating detailed itineraries.
  • Process expense claims.
  • Support the preparation, checking, and editing of correspondence and documents.
  • Maintain an effective electronic filing system, including recording of official correspondence and maintaining a business contacts database (Salesforce).
  • Convene regular meetings of the Managing Directors' direct reports with support of the Global Coordination Specialist.
  • You will help with special projects as assigned. This will include data gathering, record keeping, convening stakeholders, and preparing communications.

you will need:

Education: You have a completed Bachelor's degree

Experience: You have 1+ years full-time relevant work experience in an administrative or executive assistant role, including scheduling, travel management and inbox management. You have experience working with Microsoft Office (Outlook, Word, Excel, Access, PowerPoint) and web-based communications (Zoom, Microsoft Teams, etc.).

Languages: Verbal and written proficiency in English required. Fluency in any of WRI's other languages is a bonus (Mandarin, Bahasa, Hindi, French, Spanish, Portuguese, etc.).

Requirements: Existing work authorization is required where this position is based.

Potential Salary:

46,000 - 60,000 Salary is commensurate with experience and other compensable factors.

How to Apply:
Please submit a resume by September 30, 2022. You must apply directly on the careers portal to be considered for this position.

What we offer:

  • A competitive salary
  • Access to the WRI global network with the opportunity to exchange with and learn from passionate colleagues working at the cutting edge of their fields across Asia, Africa, Europe, Latin America and the US.
  • The chance to have an impact and to develop your career within a mission driven organization with access to varied learning and training opportunities.
  • A workplace that strives to put diversity and inclusion at the heart of our work.
  • The opportunity to join and get involved in different working groups and affinity groups to shape the future of WRI.
  • Long-term commitment to hybrid working model with flexible working hours.
  • Generous leave days that increase with tenure.

About Us: Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values: WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, Respect.

Our culture: WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

Our team in Human Resources carefully reviews all applications.