Administrative Coordinator, WRI Faith and Sustainability initiative

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World Resources Institute

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Washington, DC, United States

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10 days ago

Program Overview:

WRI Faith and Sustainability is an initiative that aims at supporting existing and new faith-based projects in the area of sustainability and enabling faith-based communities to identify ideas and programs that build capacity for community-level solutions to sustainability challenges. This initiative is based in WRI’s Equity Center where the needed expertise for this project currently resides. WRI’s Equity Center works to empower people and strengthen governments to build a resilient, just and sustainable future for all. The Equity Center works with governments, the private sector, civil society and the public to address issues that matter most to poor, vulnerable communities: adapting to climate change; affordable, reliable access to clean energy; environmental rights; water and air pollution; social equity; and open, responsive government.

This position is currently remote due to Covid-19 but will be required to be based in Washington DC once Covid-19 restrictions are lifted.

Job Summary:

In this role, you will enhance the effectiveness of the Faith and Sustainability Initiative by providing administrative support to the Project Director as well as staff actively engaged in the work. Ideally, you will have experience working with teams that across different time zones and will be detail-oriented and highly organized. You will function as a close partner with the Project Director by anticipating needs, proactively resolving issues, assisting in the management of deliverable deadlines, and ensuring timely preparation for upcoming events and commitments. You will support in the organization, prioritization, and overall management of the Director’s schedule by evaluating internal and external resources and effectively handling issues as they arise. You will organize and coordinate internal and external events and helps coordinate special projects. Administrative support includes preparation and monitoring of expense reports, timesheets, and arrangement of domestic and international travel plans. This position is remote due to Covid-19, but you will be based at WRI’s office in Washington, DC once restrictions have lifted.

Job Responsibilities:

Administration (55%)
  • Manage Project Director’s calendar, schedule appointments, and help identify and prioritize speaking and partnership opportunities
  • Arrange travel for Project Director, assist with visa applications, and assemble trip materials (meeting schedule, talking points, event information, etc.)
  • Serve as a point of contact for internal and external requests for Faith and Sustainability-related information
  • Organize shared files for the Faith and Sustainability team, keep track of key documents, and maintain shared calendar
  • Provide ad-hoc research, editing, and presentation support for Faith and Sustainability Staff as required
  • Support ongoing efforts to maintain and improve administrative systems and processes
  • Coordinate and support team meetings, retreat events, and other tasks as needed Meetings and
Events Coordination: (30%)
  • Organize and help run project meetings; take minutes and track follow-ups as necessary
  • Provide support for internal and external project-specific events, including planning, logistics, outreach and preparation of background material
  • Assist with other meetings and events tasks as needed

Financial Management: (15%)
  • Prepare and monitor expense reports and ensure that all Project Director travel is charged to the correct codes
  • Assist the operations lead for the Faith and Sustainability Initiative by providing financial support and management of project budgets as needed.

Job Qualifications:

  • Education: Bachelor's degree required
  • Experience: Minimum 2 years of full-time experience working as a business personal assistant, administrative coordinator, or executive assistant (or similar role)
  • Superior organization skills and attention to detail
  • Excellent writing and oral communication skills
  • Ability to work independently or in a team environment
  • Must be adaptable to rapidly changing priorities and have the ability to manage multiple projects with varying deadlines
  • Strong process orientation with sensitivity to quality.

  • Requirements: US work authorization required for this position. WRI is unable to sponsor visa authorization for this role.

Potential Salary:
$40,000 - $60,000 if based in United States. Salary is commensurate with experience and other compensable factors.

How to Apply:
Please submit a resume with cover letter by June 30th. Applicants must apply through the WRI Careers portal to be considered.

WRI Overview:
World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean.

We are passionate. We value our diversity of interests, skills, and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence, and respect.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.