Project Operations Specialist (Bali based)

Organization icon

World Resources Institute

Location icon

Jakarta, Indonesia

Apply now
Clock icon

30+ days ago

Program Overview
The Bali Climate and Green Development initiative believes that fostering the agency and leadership of the local government and broader segments of society is key to ensuring that the climate neutrality agenda remains strong and becomes a way of life and pathway for development, regardless of national and local political transitions. It will require concerted efforts amongst various actors to create breakthroughs with long-lasting climate, social, and economic impacts. Our main targets in this project consist of local government, especially in the field of energy and transportation, electric vehicle (EV) and clean energy business owners, coastal communities, and sustainable tourism communities. While most of them have already had a common understanding of the urgency of climate transition, they need to be equipped with more information, knowledge, and thought-leadership avenues to build ideas and make an action.

World Resources Institute (WRI) Indonesia has co-designed a multi-year program for Bali Climate and Green Development Initiative with our partners in Bali, to demonstrate how a rapid, province-scale effort with a focus on energy decarbonization and climate solutions can benefit local people, the economy, and the environment, while at the same time providing a strong foundation for the province’s climate neutrality by 2045 and contributing to national climate targets. This project’s theory of change is adapted from the program to ensure synergy and collaboration between partners to achieve our overarching goal.

Job Highlig h ts
The Project Operations Specialist will provide technical and administrative support to the implementation of the Bali Climate and Green Development Initiative from many aspects such as project management, financial management, grants, and budget management. In relation to administration/general support services, a Project Operations Specialist will be supported by a project assistant.

This post will report directly to the Senior Lead, Bali PMO, and work closely with Project Operations Senior Lead in the Jakarta Office. The post holder will be based in Bali with high travel frequencies around Bali. The Project Operations Specialist is required to complete his Covid-19 booster vaccination.

What You Will Do
  • Responsible for the general and financial administration of the Bali PMO (i.e. reimbursement request, vendor payment, partner contracting or sub granting, etc.).
  • Conduct Bali PMO’s budget monitoring to provide insights on budget allocation, disbursement rate, budget forecasting, budget shortfalls, and program progress.
  • Assists implementing partners in contract or sub-grant management, from grants or contract preparation, approval, and close-out process including building partner capacity within operational areas.
  • Review payment requests for vendor invoices, reimbursement, and cash advance to be submitted to the finance to ensure compliance with organization and donor regulations.
  • In coordination with Project Operations Senior Lead in the Jakarta Office prepares the budget plan for activities and is responsible for the timely and accurate disbursement of funds in accordance with WRI Indonesia's financial and procurement procedures.
  • Prepare and execute the turnover documentation and develop interim and final financial reports in coordination with Operations Unit.
  • Ensure that journal entries in the system are correct (account code, the amount charged, etc) to produce good-quality of financial reports.
  • Conduct procurement of the Bali PMO – prepare procurement plan and conduct procurement activities for the program including canvassing.
  • Manage the projects’ budget, including budget tracking, budget monitoring, budget planning, and budget allocation in coordination with the Senior Lead, Bali PMO, and Project Operations Senior Lead in the Jakarta Office to assure the deliverables/outputs of the projects are met.
  • Coordinate with other multiple stakeholders and provide advice on budget management and reports.
  • Supervise Project Operations Assistant to provide general support in project activities implementation and conducted in accordance with WRI Indonesia’s related policies and procedures.
  • Support Project Operations Assistant to organize administrative papers works related to the projects (i.e. agreements, contracts, work authorizations, and purchase orders).
  • Ensure smooth day-to-day operations of the PMO Office in Bali.

What You Will Need
Education:
Master’s degree in a related field, preferably with coursework in accounting/business, supply chain and logistics, and corporate sustainability.
Experiences:
Minimum five years of professional working experience in a relevant field, with project management and implementation as well as financial management experience. Experience in managing philanthropy funds is desirable. Experience with Balinese culture and customs is a plus.
Skills and abilities:
  • Strong ability to work effectively with a broad range of stakeholders in the areas of planning and budgeting, contract and sub-grant management, procurement as well as financial management.
  • Ability to write and speak in an organized, clear, and articulate manner for a wide range of audiences, including government, private sector, and local CSO.
  • Ability in developing capacity-building materials and conduct training related to project management and implementation topics.
  • Good knowledge and direct experience in working with CSO, universities, village officials, and government institutions at national and sub-national levels will be highly desirable.
  • A detail-oriented and organized thinker who can juggle multiple, competing priorities.
  • Ability to learn new systems and software applications that are used by WRI Indonesia
  • Ability to travel when needed.

Performance Standard
  • Project management, financial management, grant management, and administration activities are expected to be carried out timely and satisfactory with minor supervision.
  • Build communication and partnership with partner organizations, local communities, and relevant institutions as well as continued to support project expectations with team members and other stakeholders.
  • Must be capable of setting priorities, working independently, and as a team player.
  • Must be able to multi-task and plan several events simultaneously.
  • Knowledge of Microsoft Office Suite is imperative.

C
ontract Arrangement
Full-time with fixed-term employment agreement for 1 (one) year period with 3 (three) months of consultancy contract apply before the fixed-term employment agreement started.

What we offer
  • A salary that is commensurate with experience and skills
  • Competitive and comprehensive benefit package
  • Access to the WRI global network
  • Opportunity to join and/or get involved in different working groups
  • A workplace that strives to put diversity and inclusion at the heart of our work
  • A chance to have an impact and develop your career within a mission-driven organization

Must have the authorization to work in Indonesia to be eligible for this position.

Final candidates might be required to take a writing test and to produce two writing samples when needed.

How to apply:
In order to be formally considered, please submit an updated resume and cover letter through the WRI career portal.

Application close: 1700 (
DKI Jakarta local t ime), 18 December 2022 . We will close the advert earlier when the best candidates are identified at earlier dates.

This is a locally engaged position; Indonesian nationals are encouraged to apply.

About Us
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia, and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environmental and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, and Respect.

Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

WRI Indonesia
is a national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI works with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in Brazil, China, Europe, India, Indonesia, Mexico, and the United States.

Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.