Head of Finance, Grants, and Compliance

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World Resources Institute

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Jakarta, Indonesia

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22 days ago

Program Overview
WRI Indonesia is a national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI works with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in the United States, Brazil, China, Europe, India, and Indonesia.

Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.

Job Highlig h ts
WRI Indonesia requires a self-motivated, smart, detail-oriented, analytical skill and highly organized individual to support its Operation Department as a Head of Finance, Grants, and Compliance.

Reporting to Country Director, the position is required to provide significant support to the Operations team in streamlining current practices and identifying innovative solutions to the Finance & Accounting requirements of the Indonesia office. It is expected that this individual would be willing to manage routine processes to ensure the smooth functioning of Finance & Accounting with a high level of engagement and attention to detail. She/he has good communication and report writing skills with excellent technical ability.

The Head of Finance, Grants, and Compliance will take full responsibility for producing accurate consolidated financial statements whilst maintaining strong systems of internal financial controls across the organization; a process that this position will help facilitate by overseeing all finances, ensuring that financial information is collated, updated in WRI systems and sufficiently reported up internally and externally. They will work collaboratively with other core functions and program teams to ensure strong financial management, forecasting, and information flow. This is a key role within the organization, that will lead and manage the Operations team, supporting employees at all levels. The role will be also responsible for assessing the effectiveness and efficiency of operational processes, systems, and financial controls across all aspects of the organization’s activities by undertaking risk-based audits.

The ideal candidate should possess strong analytical skills, good strategic thinking, excellent communication skills, exceptional financial proficiency, and strong leadership skills. The noteworthy Head of Finance, Accounting, and Compliance should harmonize financial operations, develop effective financial strategies, guide efforts towards financial stability, monitor all financial activities, ensure compliance with accounting regulations, and maintain good relationships with internal and external key stakeholders.

The Head of Finance, Grants and Compliance will work closely with the Global Operations team based in Washington, DC. She/he will be based in our Jakarta office with possible traveling to other regional offices and the Global office.

Job Responsibilities
The major responsibilities will be; to establish and manage all operational processes including:
  • Financial & Accounting Management
  • Grants, Sub Grants, and Contract Stewardship & Compliance
  • Office Administration
  • Information Systems
  • Facilities

Financial Management (30%)
  • Head the financial management function, covering all aspects including Budgeting, Financial Planning, and Reporting, with oversight over all of WRI Indonesia’s offices
  • Create quarterly, annual and long-term budget forecasts & financial plans for the office and capture the current ongoing cash flow & expected future revenue opportunities using WRI systems.
  • Explore and suggest how institutes can invest their reserves and resources to generate passive income
  • Work with PCs, Development team, and Program staff to create budgets and financial proposals for current and emerging program work using WRI systems.
  • Lead on financial and compliance risk management, ensure adherence to internal control systems, and where necessary, put internal control systems in place
  • Serve as an internal consultant and strategic partner to the Country Director, Program directors, and other key stakeholders on all financial matters, making recommendations and suggesting proactive strategies to plan for and manage finances
  • Review short and long-term goals considering existing and projected financial resources available.
  • Lead financial reporting and analysis functions; manage budgeting and forecast processes through to ET and Board approval, working directly with program leads and fundraising team in a collaborative approach; prepare month-end financial packages; lead review meetings with budget holders identifying achievements and potential for improvement; build strong communication channels where financial info is supporting operations
  • Keep up with new trends in the financial industry by attending conferences, participating in professional development, and sharing this information with the senior leadership team
  • Build a top-tier internal finance team by actively recruiting, training, and developing talented financial managers, accountants, analysts, consultants, auditors, tax planners, and payroll staff, as needed.

Grants and Contracts Management (15%)
  • Support proposal development and submission for grants — reviewing financial proposals, monitoring financial pipeline with the Development function
  • Oversee grant compliance requirements and donor reporting, taking responsibility for meeting high standards of effectiveness, timeliness, and completeness.
  • Manage financial support of granting activities; oversee financial forecasts for all projects, regularly meet with management and team leads to monitor progress against project budgets; review financial support for grant recovery
  • Support donor due diligence pre and post-funding phase along with Development function.
  • Oversee all incoming and outgoing contracts and subgrants to external stakeholders; review the deliverables and compensation with Program teams.
  • Support the review of all legal documentation including but not limited to grant agreements with foreign and local donors, non-profit partners, MoUs, NDAs, and others.

Accounting (30%)
  • Head the Accounting function covering all aspects of accounting including effective functioning of the full accounting cycle, ensuring a timely close of month/quarter/year ends with the highest data integrity maintained in records
  • Direct and Supervise the Accounting Team in accordance with the company policies and standards, ensuring compliance with all applicable laws, rules, and regulations.
  • Prepare and maintain cash flow forecasts and projections to effectively manage cash balances.
  • Coordinate the preparation of audit and tax returns with the consultant if any.
  • Responds timely to the internal and external audit recommendations and develops and implements corrective action plans.
  • Ensure all payments and expenditures do not exceed contractual obligations.
  • Oversee the timely payment and accurate recording of all Invoices, Program Disbursements, credit cards, and out-of-pocket expenses using WRI systems
  • Manage the monthly reconciliations for AP, AR, accruals, vendor disbursements, and revenue vs cash received.
  • Ensure compliances under statutory laws as applicable to the organizations including disclosure requirements and reporting to the management.
  • To prevent and detect fraud and conflicts of interest; to promote accurate and timely internal and external reporting and analysis
  • Ensure organization accounting software is maintained and updated as per the requirement
  • Internal Audit and Compliance
    • Develop and maintain an internal audit mechanism for the organization and ensure regular audit visits are conducted across the organization
    • Provide independent and objective assurance to the board management and audit subcommittee on the extent to which the organization’s risk managing, control, and governance processes are adequate and functioning effectively.
    • Support the Executive Team in developing a flexible and risk-based annual audit plan for the organization
    • Assess the extent to which controls over key business processes and systems, and internal financial controls are operating effectively
    • Identifying opportunities to improve management control, increase income and decrease expenditure
    • Determining clear recommendations for actions arising from audit work and agreeing to these with WRI Indonesia management
    • Follow up the implementation of audit recommendations including verification that management action has been taken agreed and in a timely manner
    • Lead on compliance with the Financial Procedures Manual, ensuring that all procedures and policies are business focused and communicated effectively.
    • Lead on technical accounting compliance requirements, developing knowledge throughout the team and with other directorates where appropriate to
  • External Audits
    • Ensure accurate and timely preparation of ADD International Annual Report and Accounts in compliance with Financial Reporting Standards (FRS) and the Standards of Reporting Practices (SORP) to the satisfaction of external auditors
    • Leading the donor, Statutory, and internal audits completions end to end.
    • Liaising with auditors, managing audits & consolidating audited financials.
    • Implementation of the recommendation given by statutory and Internal auditors and donor agencies.

Team Management, Coordination, and Administrative Support (25%)
  • Lead, coach, and mentor as needed to build an engaged and motivated Operations team in WRI Indonesia
  • Represent the Operations team on the Indonesia ET/MT
  • Lead and mentor the Facilities team
  • Participate in all internal planning regarding institutes' proposed program expansion, to ensure alignment of program, outreach, and training plans with financial projections.
  • Partner with Programs, Development, Legal, HR, and Facilities team for reporting and strengthening the organization system and processes.
  • Drive best financial practices within the institute by publicizing standard operating procedures, keeping the senior leadership team, Board, and staff up to date on the institute's financial status, and by generally serving as a point of reference for all growth plans and projects
  • Support the Indonesia Executive Team and Global Operations in performing the relevant governance duties
  • Ensure submission of timely reports to Global Office, in a timely manner in line with relevant accounting frameworks and protocols
  • Implement internal controls and develop policies, and processes to mitigate risks and increase operational efficiencies.
  • Develop and implement processes built on the spirit of operational efficiencies and excellence in line with organizational governance and regulatory framework in Indonesia.
  • Cultivate a team culture of high performance with constant improvement.
  • Recruit, train, and do performance management to build a highly skilled team.

Qualifications
  • Master’s degree in accounting or Finance is preferred with at least 10 years of full-time work experience in accounting and financial management and administration or a related field. Work experience in development sector is preferred.
  • Knowledge and understanding on cross sectorial accounting, including experience within a similar-sized organization.
  • A substantial experience of financial management and audit.
  • Experience in designing and delivering financial policies and procedures
  • Having good communication skills and the ability to work well with people with and without finance/accounting backgrounds are essential. Project management experience is a must. And a strong negotiating skill are desirable.
  • Proficiency in finance or accounting software and strong computer skills including high level of comfort with Microsoft Office (Word, Excel, PowerPoint, etc), web-based communications (e.g., Skype, GoToMeeting, etc.)
  • Preference will be given to candidates with Certified Financial Analyst (CFA) designation
  • Preference experience in audit management
  • Having strong leadership skills and should have managed Financial and Accounting teams in the past
  • Chartered Accountant or other equivalent certification
  • Organized and detail-oriented
  • Comfortable working in a fast-paced, multi-cultural, global workplace.
  • Adaptable and flexible to shifting opportunities, priorities, and needs.
  • Should be able to deal with high levels of ambiguity and work with team members to find practical solutions.
  • Capability to learn and use software applications that are used by WRI.
  • A flexible individual who can work independently, with little direction and supervision.
  • A team player with a confident manner and a professional, flexible, positive, calm and resilient approach.
  • An analytical thinker with strong conceptual and problem-solving skills.
  • The ability to work under pressure and meet tight deadlines.

What we offer
  • Salary that is commensurate with experience and skills
  • Competitive and comprehensive benefit package
  • Access to the WRI global network
  • Opportunity to join and/or get involved in different working groups
  • A workplace that strives to put diversity and inclusion at the heart of our work
  • A chance to have an impact and to develop your career within a mission driven organization

Must have authorization to work in Indonesia to be eligible for this position.

Final candidates might be required to take a writing test and to produce two writing samples when needed.

How to apply:
In order to be formally considered, please submit an updated resume and cover letter through WRI career portal.

Application close: 1700 (Jakarta
local t ime), 31 August 2022. We will close the advert earlier when the best candidates are identified at earlier dates.

This is a locally engaged position; Indonesian nationals are encouraged to apply.

WRI
Overview
World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity and human well-being. We are working to address seven critical challenges that the world must overcome this decade in order to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. We are passionate. We value our diversity of interests, skills and backgrounds. We have a flexible work environment. And we share a common goal to catalyze change that will improve the lives of people. Our shared ideals are at the core of our approach. They include: integrity, innovation, urgency, independence and respect. The foundation of our work is delivering high-quality research, data, maps and analysis to solve the world’s greatest environment and international development challenges, and improve people’s lives. We work with leaders in government, business and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

We have been growing rapidly: our staff has doubled in size over the past 5 years and our operating budget is now $100 million. Founded in 1982, WRI has a global staff of 800+ people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico and the United States as well as a growing presence in other countries and regions.

WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices.

WRI Indonesia is national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI work with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in Brazil, China, Europe, India, Indonesia, Mexico, and the United States.

Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.

The World Resources Institute (
http://www.wri.org ) is an environmental and development research and policy organization that creates solutions to protect the Earth and improve people’s lives. As an Equal Opportunity Employer, it is WRI’s policy to recruit, hire, and provide opportunities for advancement in all job classifications without regard to race, color, religion, sex, national origin, age, citizenship, marital status, sexual orientation, gender identity, parental status, protected veteran status, or disability. WRI’s global agenda requires a staff that is diverse – with respect to race, gender, cultural, and international background. Diverse perspectives and experience enhance the way WRI selects and approaches issues, as well as the creativity and applicability of WRI's policy research and analysis. WRI, therefore, encourages applications from U.S. minorities, persons from other countries (especially developing nations), and from women of all backgrounds.