Consultant as Program Management Assistant

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World Resources Institute

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Jakarta, Indonesia

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25 days ago

Program Overview
Launched in early 2014, WRI Indonesia builds on WRI’s global 20-year history in the country and the official establishment of the WRI Indonesia office has strengthened our impact on the ground in recent years. Our current work primarily focuses on agriculture, forest, land use, climate, energy, cities, and the ocean. Within WRI Indonesia, these portfolios are subsumed into two deputies based on terrestrial and non-terrestrial based consisting of 1) AFOLU which covers Agriculture, Forest, and Land Use; and 2) CECO which comprises Climate, Energy, Cities, and the Ocean.

The climate program within WRI focuses on four main areas: stepping up national climate action, advancing international climate action, tracking progress toward climate goals, and supporting equity and development goals in the transition to a zero-carbon economy. Our research evaluates the technical, economic and social benefits of climate action, as well as the costs of inaction. We work with national governments to design ambitious near-term climate plans that align with long-term temperature goals, and help integrate these into economic, sectoral and development plans. We help international policymakers advance climate solutions through negotiations and accords such as the Paris Agreement. We support businesses, civil society, local governments and other non-state actors as they pursue their own emissions-reduction and adaptation goals. We build tools to track global progress on fighting the climate crisis, inform good decision-making and ensure accountability for existing commitments. And we work with thought leaders around the world to accelerate adaptation efforts that will help vulnerable communities build resilience against climate impacts.

Different from the Climate program, WRI’s Energy program focuses on a number of specific initiatives including projects on Buildings, Energy Access, and Clean Energy. WRI’s Energy Program collaborates with policymakers, cities, companies, utilities, regulators, and development institutions to secure a clean energy future for everyone. We facilitate partnerships to help cities and corporations purchase renewable power at scale to unlock economic opportunities. Our tools and analysis track communities most in need of electricity and identify places where clean energy is the most affordable and reliable solution. And we help city leaders around the world improve the efficiency of their buildings, a major source of emissions.
WRI Cities program is a global initiative dedicated to shape a future where cities work better for everyone. Our practices area span variously in Buildings, Health, Road Safety, Urban Mobility, Urban Development, Urban Government and Water. Through innovative research, deep engagement, and global partnerships, our network of local and international experts puts cities on a trajectory of more sustainable and equitable development. We catalyze and accelerate transformative initiatives that turn cities into resilient, inclusive, low-carbon places that are good for people and the planet. Placed in seven countries, made the WRI Cities program the second biggest portfolio after climate.

The Ocean program works to catalyze ambitious ocean action around the world by building on cutting-edge research and thought leadership. WRI works to build a sustainable ocean economy by putting sustainability at the heart of ocean management. We aim to accelerate ocean action while raising the profile of the ocean on the international stage. We convene the High-Level Panel for a Sustainable Ocean Economy (Ocean Panel) along with Friends of Ocean Action, working directly with heads of state and an international network of experts and partners in business, intergovernmental organizations, NGOs, and finance. We produce ground-breaking research exploring pressing challenges and solutions at the nexus of the ocean and the economy. And through the Ocean Watch open data platform, set to launch in 2021, we support the flow of science to policymakers working to develop sustainable ocean economies.

Having growing portfolios within Climate, Energy, Cities, and the Ocean (CECO), WRI Indonesia seeks to work with a Project Manager Associate to support management affairs, budget spending, activity planning, project delivery, and other general support across CECO portfolios.

What You Will Do
Project Management Assistant will handle a range of responsibilities. Some of the key responsibilities will include:
Project Management (80%)
  • In coordination with respective Managers to assist strategy and oversight on budgetary spending of projects to ensure all activities are aligned with the project document and coordinated with respective managers to achieve on-time, on-budget, and on-target deliveries.
  • Coordinate with respective managers on resources and personal allocation, including liaising with other initiatives to ensure related cross-programmatic initiatives are linked and cross-pollinated.
  • Track the progress and delivery of project activities.
  • Support on identifying and addressing opportunities and challenges to the project arising internally or externally.
  • Provide insights to ensure effective coordination and information flows within CECO deputyship.
  • Develop mechanisms with respective managers to track the progress of project implementation.

General Support (20 %)
  • Actively participate in reviewing and documenting the revision of the theory of change and logical framework.
  • Ensure that data and information required for demonstrating program impact and lessons learned are collected, analyzed, and integrated into program monitoring and evaluation systems/tools
  • Collaborate and coordinate with staff across WRI Indonesia, WRI Global, and other partners

What You Will Need
Education: You have completed a bachelor’s degree in management, international relations, international development, public policy, environmental science, or related subjects. And legally able to work in Indonesia
Experiences:
  • Demonstrated good knowledge in the planning, monitoring, and reporting of development programs.
  • Demonstrated good knowledge of project and financial management experience in developing and administering program budget
  • Effective communication and good interpersonal skills, with the ability to understand local, national, and international issues from different perspectives
  • Good understanding of monitoring and evaluation skills, or experience in monitoring project implementations.
  • Comfortable communicating with different audiences, including colleagues, government officials, academics, and donors.
  • A self-motivated learner with a willingness and ability to take on new challenges as required.

Competencies and language:
You shall have competency in Microsoft Excel, Word, and PowerPoint. And good in communication and report writing both in Bahasa Indonesia and English.

Individual ability:
  • Good track record to work effectively in a team with different cultures and professions to achieve expected objectives.
  • Working individually and as a team.
  • Involved and build good relationships with government institutions and other stakeholders
  • Meeting a deadline and working under pressure.
  • Personal commitment, efficiency, flexibility, and motivation to achieve expected results.

Deliverables
  • Provide update reports to be used by the management team on a bi-weekly basis, including project and operations bottlenecks/delays that need to be resolved
  • Involvement in writing project reports for donors and respective stakeholders to which the project is assigned. All progress and achievement must be documented on a monthly report.
  • Consolidated database of project documentation, knowledge products, and other project outputs that are maintained regularly.
  • Data collection of project activities results from field and partners for project’s progress indicator verification.

Duration
An individual consultancy contract for up to 30 June 2023 with the possibility of extension subject to individual performance, project needs, and budget availability

Terms of Payment
Daily-rate-based consultant with a maximum of 18 (eighteen) working days per month.

Contract Arrangement
Individual consultancy contract (Part-time, limited-term)

What we offer:
  • Consultant rate that is commensurate with experience and skills
  • Travel insurance for both domestic and international for any travel duty as assigned by WRI Indonesia
  • Access to the WRI global network
  • A workplace that strives to put diversity and inclusion at the heart of our work

Must have the authorization to work in Indonesia to be eligible for this position.

Final candidates might be required to take a writing test and to produce two writing samples when needed.

How to apply:
In order to be formally considered, please submit an updated resume and cover letter through the WRI career portal.

Application close: 1700 (
DKI Jakarta local time ), 23 January 2023 . We will close the advert earlier when the best candidates are identified at earlier dates.

This is a locally engaged position; Indonesian nationals are encouraged to apply.

About Us
Founded in 1982, World Resources Institute (WRI) is an independent, nonprofit global research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. We are working to address seven critical challenges that the world must overcome this decade to secure a sustainable future for people and the planet: climate change, energy, food, forests, water, sustainable cities, and the ocean. WRI has a global staff of over 1,800 people with work spanning 60 countries. We have offices in Africa, Brazil, China, Europe, India, Indonesia, Mexico, Colombia, and the United States, as well as a growing presence in other countries and regions.

The foundation of our work is delivering high-quality research, data, maps, and analysis to solve the world’s greatest environment and international development challenges and improve people’s lives. We work with leaders in government, business, and civil society to drive ambitious action and create change on the ground. Equally important, we bring together partners to develop breakthrough ideas and scale-up solutions for far-reaching, enduring impact.

Our mission and values:
WRI’s mission is to move human society to live in ways that protect Earth’s environment and its capacity to provide for the needs and aspirations of current and future generations.

Our values are shared ideals that bind us together: Integrity, Innovation, Urgency, Independence, and Respect.

Our culture:
WRI is committed to advancing gender and social equity for human well-being in our mission and applies this principle to our organizational and programmatic practices. We are committed to providing equal opportunities in employment, we embrace all diversity and encourage women, the LGBTQ+ community, persons with disabilities, Afro-descendants, and Indigenous people to apply. Recognizing our strong commitment to gender equality, WRI has also been awarded EDGE certification.

WRI Indonesia
is a national entity (Yayasan) associated with the World Resources Institute (WRI), a global environmental research organization that turns big ideas into action at the nexus of environment, economic opportunity, and human well-being. WRI works with various stakeholders in the natural resources sector to support policy and management that are both profitable and sustainable. WRI work with leaders in more than 50 countries for more than 30 years, with offices in Brazil, China, Europe, India, Indonesia, Mexico, and the United States.

Launched in early 2014, WRI Indonesia builds on WRI’s 10-year history in the country and strengthens our impact on the ground. In the short-to-medium term, WRI Indonesia aims to expand its presence and portfolio to include projects in the climate, energy, as well as city and transportation programs.