Office Assistant, China Core Functions

Organization icon

World Resources Institute

Location icon

Beijing, China

Clock icon

30+ days ago

Overview


We are seeking a Receptionist & Administrative Assistant to support WRI China’s operations and administration. The key responsibilities are as follows:


1) Support office administration and operations, including the following tasks:

  • Reception: Greet and direct visitors; answer phone calls and transfer to appropriate staff members.
  • Office facilities & supplies: Coordinate office cleaning services, office supplies, facilities maintenance and inventory, IT services, etc., including procurement and vendor contract management.
  • Meetings & Events: Coordinate office events and provide logistic support to visitors.
  • Sustainability: Coordinate office sustainability activities.
  • Resource center: Establish and maintain an office resource center.
  • Other administrative tasks: Support other office administration tasks, including grants and contracts coordination, business card printing, faxing, mailing, filing, collecting/sending documents, etc. as requested.


2) Support financial accounting works, including the following tasks:

  • Accounting Support wire transfer payments, staff reimbursements, individual income tax declaration, and other accounting and finance-related matters as requested.
  • Travel & security: Serve as focal point for travel and security-related matters.


3) Other tasks

  • Perform other tasks assigned by the supervisor.


Qualifications

  • College degree.
  • Good interpersonal skills and passion to work with people across all levels and with different cultures.
  • Willingness to learn and practice new knowledge on office operations.
  • Good communication skills in English and Mandarin.
  • Some knowledge of office facilities management, procurement management, accounting, and/or knowledge of product management will be a plus.


The final candidate will be required to take a writing test.


Salary and Benefits:
Salary is commensurate with experience and skills. WRI offers a generous, comprehensive benefits package


Duration: Full-time regular


Location:
Beijing, China