Office Assistant, China Core Functions

Overview

We are seeking a Receptionist & Administrative Assistant to support WRI China’s operations and administration. The key responsibilities are as follows:

1) Support office administration and operations, including the following tasks:

• Reception: Greet and direct visitors; answer phone calls and transfer to appropriate staff members.
• Office facilities & supplies: Coordinate office cleaning services, office supplies, facilities maintenance and inventory, IT services, etc., including procurement and vendor contract management.
• Meetings & Events: Coordinate office events and provide logistic support to visitors.
• Sustainability: Coordinate office sustainability activities.
• Resource center: Establish and maintain an office resource center.
• Other administrative tasks: Support other office administration tasks, including grants and contracts coordination, business card printing, faxing, mailing, filing, collecting/sending documents, etc. as requested.

2) Support financial accounting works, including the following tasks:

• Accounting Support wire transfer payments, staff reimbursements, individual income tax declaration, and other accounting and finance-related matters as requested.
• Travel & security: Serve as focal point for travel and security-related matters.

3) Other tasks

• Perform other tasks assigned by the supervisor.

Qualifications

• College degree.
• Good interpersonal skills and passion to work with people across all levels and with different cultures.
• Willingness to learn and practice new knowledge on office operations.
• Good communication skills in English and Mandarin.
• Some knowledge of office facilities management, procurement management, accounting, and/or knowledge of product management will be a plus.

The final candidate will be required to take a writing test.

Salary and Benefits: Salary is commensurate with experience and skills. WRI offers a generous, comprehensive benefits package

Duration: Full-time regular

Location: Beijing, China