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Woodwell Climate Research Center (Woodwell Climate) conducts science for solutions at the nexus of climate, people, and nature. We partner with leaders and communities for just meaningful impact to address the climate crisis.

We are searching for a Sponsored Research Administrator (SRA) to join our Sponsored Research Office. This role will support the life-cycle administration for Woodwell’s Sponsored Research Office (SRO). The SRO provides assistance to Woodwell Climate scientists by identifying US Federal funding opportunities, reviewing and submitting proposals, and managing the requirements and terms of the awards. Under the oversight of the Sponsored Research Manager this role will support the proposal submission process. Woodwell Climate is experiencing remarkable growth. This role joins an experienced SRO team, supporting Woodwell Climate scientists.

This position encompasses a unique blend of pre-and post-award responsibilities for US Federal grant budgeting and grant monitoring, and compliance with US Federal grant rules and regulations. This is an integral role that works both independently and collaboratively. The SRA is organized, a team player, customer service focused, and able to maintain confidentiality. This role reports to the Sponsored Research Manager (SRM). Under the oversight of the SRM, supports Woodwell Climate scientists in the life-cycle administration for US Federal grants; including: subaward management, setup, modifications, reporting, and invoicing.


Pre-award Responsibilities

  • Under the oversight of the SRM, develop proposal budgets, detailed cost analyses, and budget justifications
  • Review solicitations and requirements for submission
  • Upload budgets and required documents, including final proposal submission
  • Track research proposal and grants as they move through pre and post award activities
  • Under the oversight of the SRM provide policy interpretation on sponsored grants in accordance with funder policies and procedures
  • Liaises closely with People & Culture and Finance departments
  • Collaborates with the SRM and Woodwell scientists to resolve issues that occur during the internal review/approval through submission to sponsor

Post-award Responsibilities

  • Under the oversight of the SRM, administers grants to ensure accuracy and compliance with award and institutional guidelines
  • Review transactions and work with the Woodwell scientists and Finance teams to appropriately apply internal controls
  • Under the oversight of the SRM, appraise Woodwell scientists and SRO of developments in post-award grants management, ensuring financial compliance with federal regulations and agency guidelines
  • Assist Woodwell scientists with no-cost extensions, grant transfers, change of scientist/co-scientist, change of scope of work grant closeouts
  • Under the oversight of the SRM, work with Woodwell scientists on various aspects of awards, assisting with annual and submission of final reports
  • Prepare and review subaward and consultancy agreements and amendments, including FSRS reporting

Typical Core Duties

  • Under the oversight of the SRM work collaboratively on the following pre-award areas: funding, solicitation searches, proposal submission, document tracking, and reporting
  • With approval of the SRM, may act as signatory for Woodwell, to endorse, negotiate, and/or accept grants and awards,
  • Under the leadership of the SRM, collaboratively evaluate pre- and post- award research administration procedures, and recommend procedure improvements
  • Perform post-award activities including award approval and set up, analysis and reporting and long-range financial planning, with the support of the SRM
  • Provide technical advice and problem resolution on research administration
  • Ensure financial compliance with Woodwell policies and procedures and applicable federal and sponsor rules and regulations

Qualifications and Experience:

  • Bachelor’s degree or equivalent work experience required
  • 2+ years’ experience in pre- or post-award management in research, or non-profit; a combination of education and experience may be considered
  • Some experience reviewing and creating contracts
  • Some experience of sponsored research regulations
  • Some experience with proposal budgets, project budgeting oversight and reporting of sponsored awards
  • Experience with federal awards and grants, foundation grants a plus
  • Excellent interpersonal skills, the ability to interact well with staff and other departments
  • Knowledge of Microsoft Office Suite, Excel skills, SAGE software a plus
  • Knowledge of, NSPIRES and, a plus
  • NCURA knowledge, a plus

Application review will be ongoing as applications are received.

Desired Start Date: March 1, 2023 or earlier.

Classification and Compensation: This is a full-time, salaried, exempt position, the annual salary range is $70,000.00-$75,000.00 dependent on qualifications/experience. Woodwell offers a generous benefits package and work life balance.

Location: Falmouth, Massachusetts, hybrid work environment where the employee has the discretion to work remotely two or three days per week but a remote work schedule is possible.

Application Instructions: To apply, please send your cover letter addressing your experience and qualifications in relation to the responsibilities of this position, curriculum vitae, and contact information for three references as a single PDF to our careers portal found here. Incomplete applications will not be reviewed. Please use SRA23 on all correspondence.

Located on a 10-acre campus near the village of Woods Hole, Woodwell Climate Research Center is a private, non-profit research center. Woodwell is a leading source of climate science that drives the urgent action needed to solve climate change. Woodwell has 100+ staff members, and is excited to welcome new employees to this work.

Woodwell Climate Research Center is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Woodwell is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

Diversity, Equity and Inclusion at Woodwell

Climate change is the greatest challenge of our lifetimes. Woodwell Climate Research Center (Woodwell) understands that the climate crisis—from causes to consequences—is inextricably linked with persistent social injustice. Effectively addressing either requires addressing both. The climate crisis demands that we bring to bear all of the knowledge, expertise, innovation, and creativity that we can collectively muster, and those who have been marginalized and disproportionately impacted must be heard.

The work Woodwell does—the questions we ask, the ways we seek answers, and the strategies we put forward—is stronger when shaped by a diversity of knowledge, perspectives, and experiences. We strive to welcome, respect, and amplify differing voices. We value individuals as they are, with all their differences in race, age, ethnicity, gender identity, sexual orientation, religious beliefs, language, and mental and physical abilities.

Woodwell acknowledges that our organization, and the scientific community more broadly, have a long way to go in living up to these ideals. We approach the work of improving our organization with the same ambition and commitment to systemic change that we bring to addressing climate change.

We will inevitably make mistakes, but we will continue to listen, learn, and do this critical work. We understand that this work requires an ongoing commitment from each and every one of us. We are actively engaged in building and sustaining an equitable and inclusive culture within our organization, and in fostering greater diversity in climate science.