Accounts Payable Clerk & Accounting Department Coordinator

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Woodwell Climate Research Center

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Falmouth, MA, United States

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30+ days ago


The Accounts Payable Clerk & Accounting Department Coordinator aids the Finance Manager by coordinating the Accounts Payable function and other accounting related tasks. They are responsible for performing a range of accounting and clerical tasks related to the accounts payable function. This generally includes receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments.


Accounts Payable
  • Create accounts for new vendors; legal name, address, contact info.
  • Collect W9 forms for vendors that are not incorporated.
  • Establish and maintain positive relationships with new and existing vendors.
  • Process purchase orders for purchases > $2,000.
  • Process invoices, check requests and per diems for payment.
  • Compare invoices to purchase orders for accuracy; price, terms, packing slips, approvals.
  • Review invoices and purchase orders for coding accuracy and approvals.
  • Process weekly check run then mail checks after they are signed.
  • Upload file to online banking platform to protect against fraud.
  • Provide Woodwell’s tax-exempt documents to vendors or staff when needed.
  • Process 1099 Forms to vendors and 1096 to federal and state agencies.

General Finance Support
  • Work in conjunction with Grant Accountant to reconcile credit card purchases.
  • Maintain electronic source documents for credit card purchases.
  • Maintain electronic documents for retention and use during the annual audit.
  • Provide general administrative support to the Finance team as needed.
  • Coordinate department calendar and external deadlines.
  • Primary coordinator with staff and outsourced accounting services firm.

Qualifications and Experience:

  • BA or BS degree or 3+ years demonstrated work experience in the accounting field
  • 2-3 years accounts payable and administrative accounting experience
  • Working knowledge of internal controls and segregation of duties
  • Strong computer skills including proficiency in Excel, familiarity with accounting software, strong attention to detail
  • Excellent organizational and interpersonal skills.
  • Ability to work independently, with a high degree of organization.
  • Maintain congenial, professional, and confidential relationships with the entire staff and external contacts.
  • Experience with Sage Intacct, preferred.

Desired Start Date: As soon as possible

Classification and Compensation: This is a full-time (can be part-time), salaried, exempt position. Woodwell offers a very generous benefits package.

Location: Falmouth, Massachusetts

Application Instructions: To apply, please send your cover letter addressing your experience and qualifications in relation to the responsibilities of this position, curriculum vitae, and contact information for three references as a single PDF to our careers portal. Incomplete applications will not be reviewed. Please use AP Clerk on all correspondence.

Located on a 10-acre campus near the village of Woods Hole, Woodwell Climate Research Center is a private, non-profit research center. Woodwell is a leading source of climate science that drives the urgent action needed to solve climate change. Woodwell has 80+ staff members, and is excited to welcome new employees to this work.

Woodwell Climate Research Center is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, mental, or physical disability, age, sexual orientation, gender identity, national origin, familial status, veteran status, or genetic information. Woodwell is committed to providing access, equal opportunity, and reasonable accommodation for all individuals in employment practices, services, programs, and activities.

Diversity, Equity and Inclusion at Woodwell

Climate change is the greatest challenge of our lifetimes. Woodwell Climate Research Center (Woodwell) understands that the climate crisis—from causes to consequences—is inextricably linked with persistent social injustice. Effectively addressing either requires addressing both. The climate crisis demands that we bring to bear all of the knowledge, expertise, innovation, and creativity that we can collectively muster, and those who have been marginalized and disproportionately impacted must be heard.

The work Woodwell does—the questions we ask, the ways we seek answers, and the strategies we put forward—is stronger when shaped by a diversity of knowledge, perspectives, and experiences. We strive to welcome, respect, and amplify differing voices. We value individuals as they are, with all their differences in race, age, ethnicity, gender identity, sexual orientation, religious beliefs, language, and mental and physical abilities.

Woodwell acknowledges that our organization, and the scientific community more broadly, have a long way to go in living up to these ideals. We approach the work of improving our organization with the same ambition and commitment to systemic change that we bring to addressing climate change.

We will inevitably make mistakes, but we will continue to listen, learn, and do this critical work. We understand that this work requires an ongoing commitment from each and every one of us. We are actively engaged in building and sustaining an equitable and inclusive culture within our organization, and in fostering greater diversity in climate science.