Staff Accountant

Job Duties:

• Manage all aspects of the full accounting cycle: A/P, A/R, payroll, bank reconciliations, journal entries, and general ledger.
• Maintain and update the chart of accounts; ensure accurate classification and coding of all transactions.
• Process vendor invoices and match with purchase orders and receipts.
• Generate and issue customer invoices based on sales orders, delivery notes, or project milestones.
• Ensure accuracy of billing details including pricing, taxes, shipping, and payment terms.
• Coordinate with engineers to confirm job completion or delivery for invoicing.
• Monitor aging reports and follow up on overdue receivables.
• Collect, review, and verify receipts and supporting documentation for all company credit card transactions.
• Ensure transactions are properly coded to the correct general ledger accounts, jobs/projects, and departments.
• Communicate with cardholders to resolve missing receipts, incorrect coding, or policy violations.
• Track raw material and perform monthly inventory reconciliation.
• Prepare and post adjusting journal entries.
• Reconcile balance sheet accounts and analyze P&L accounts.
• Assist with biweekly payroll processing and manage timesheets.
• Process employee expense reports.
• Prepare and file sales tax and property taxes.
• Support external audits and provide necessary documentation.
• Maintain the fixed asset register and ensure all capital assets are properly recorded.
• Calculate and record monthly depreciation entries.
• Monitor asset acquisitions, disposals, and impairments in compliance with company policy and accounting standards.
• Assist with monthly financial statements (income statement, balance sheet, cash flow).
• Assist with the implementation of the new ERP system, including data migration, testing, training, and post-go-live support.
• Provide backup support for other accounting team members during vacations, absences, or peak periods.
• Take on additional tasks temporarily as needed to support business continuity.

Education and Experience Requirements

• Diploma or degree in Accounting or Finance.
• Minimum 3-5 years of full-cycle accounting experience, preferably in manufacturing.
• Microsoft Office proficiency including Word and Excel
• Experience working within an ERP system
• Detail-oriented, analytical, and able to meet deadlines.