Administrative Associate
Job Title: Admin Associate
Location: Bengaluru
Employment Type: Full-Time
About Us
We are a fast-growing deep-tech energy startup building next-generation Thermal Energy Storage systems for industrial decarbonization. We operate in a high-performance, execution-focused environment and are looking for individuals who take ownership and move fast.
Role Overview
The Admin Associate will be responsible for ensuring smooth day-to-day office operations, supporting leadership, coordinating vendors, managing documentation, and maintaining operational discipline across the organization.
This role requires high attention to detail, speed, discretion, and a strong bias for execution.
Key Responsibilities
1. Office & Facility Management
- Oversee daily office operations and ensure smooth functioning
- Manage office supplies, inventory, and vendor relationships
- Coordinate maintenance, utilities, and facility requirements
- Ensure a clean, organized, and productive workplace environment
2. Administrative Support
- Provide calendar, travel, and meeting coordination support to leadership
- Maintain official records, agreements, and documentation
- Draft and format official communications, letters, and reports
- Handle courier, dispatch, and logistics coordination
3. Compliance & Documentation
- Maintain employee records and HR documentation
- Support statutory filings and compliance documentation
- Coordinate with accountants, legal advisors, and external consultants
- Track renewals (licenses, subscriptions, agreements, etc.)
4. Vendor & Procurement Coordination
- Manage vendor onboarding and payment tracking
- Raise purchase orders and coordinate procurement
- Negotiate basic commercial terms where required
- Maintain cost control discipline
5. Finance & Expense Coordination
- Track invoices and expense submissions
- Assist in reimbursements and payment follow-ups
- Maintain expense records and reporting sheets
Required Skills & Qualifications
- Bachelor’s degree in Business Administration or related field
- 0–2 years of experience in administrative or operations roles
- Strong organizational and multitasking skills
- High level of integrity and confidentiality
- Proficiency in MS Office / Google Workspace
- Strong written and verbal communication skills
Preferred Qualities
- Experience working in a startup environment
- Ability to work with minimal supervision
- Strong follow-up discipline
- Problem-solving mindset