O&M Executive Assistant - Oliveira de Frades M/F

At Voltalia we are passionate about renewable energies! We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014.

Our O&M Business Line is looking for an Executive Assistant, who will have the following responsibilities:

Manage the O&M department common agenda:

• Aligned with the BL core team, program and manage logistics of the BL Coordination’s meetings;
• Program the team building events’ and seminars;
• Support flights and travel logistic for the O&M Managers.

O&M department administration:

• Monitor BL’s travel costs with periodical reporting;
• Consolidate BL’s organizational charts, checking iVOLT consistency and requesting changes, when needed;
• Support BL’s promotion initiatives;
• Coordinate onboarding, introduction meeting and equipment for new commers;
• Manage the Sharepoint access rights for the whole BL.

Support Head of O&M:

• Agenda support with large delegation;
• Management of the interfaces with external stakeholders (meetings, diners, events, etc..);
• Business trips logistic management (transport, hotels, agendas, etc…);
• Business trips agenda management (customers, countries managers, local teams, etc…);
• Attend, on demand, operational meetings and report them in synthesis memos (coordination meetings, project review, contract committees);
• Verification of the documents submitted for signature and request for modification, if needed;

Communication of O&M Department:

• Collect the communication needs from the BL and the Communication Department to issue an yearly Communication Plan;
• Coordinate and follow up the Communication Plan, supporting the O&M Managers in all their communication initiatives;
• Ensure the alignment and consistency between the BL’s Communication Plan and the higher-level communication (Operations and Services).

REQUIREMENTS

The ideal candidate will have/ be:

• High School/ Degree in an Administrative Technical Course;
• Previous experience in a similar role;
• Ability to report meetings in writing (MOM) and make synthesis memos;
• Fluent in English (French will be a plus).

KEY SKILLS

• Well organized, rigorous, committed to a service approach in supporting Managers;
• Ethics and professional secrecy;
• Autonomous and proactive;
• Very good team spirit;
• Positive attitude and authenticity.

COMPANY
Voltalia Portugal

BUSINESS LINE
O&M Global Support & Sales

CONTRACT TYPE
Permanent Contract

CONTRACT DURATION

LOCATION
Portugal, Oliveira de Frades

STARTING DATE
Nov 22