O&M Executive Assistant - Oliveira de Frades M/F

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Oliveira de Frades, Portugal

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9 days ago

At Voltalia we are passionate about renewable energies! We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014.

Our O&M Business Line is looking for an Executive Assistant, who will have the following responsibilities:

Manage the O&M department common agenda:

  • Aligned with the BL core team, program and manage logistics of the BL Coordination’s meetings;
  • Program the team building events’ and seminars;
  • Support flights and travel logistic for the O&M Managers.

O&M department administration:

  • Monitor BL’s travel costs with periodical reporting;
  • Consolidate BL’s organizational charts, checking iVOLT consistency and requesting changes, when needed;
  • Support BL’s promotion initiatives;
  • Coordinate onboarding, introduction meeting and equipment for new commers;
  • Manage the Sharepoint access rights for the whole BL.

Support Head of O&M:

  • Agenda support with large delegation;
  • Management of the interfaces with external stakeholders (meetings, diners, events, etc..);
  • Business trips logistic management (transport, hotels, agendas, etc…);
  • Business trips agenda management (customers, countries managers, local teams, etc…);
  • Attend, on demand, operational meetings and report them in synthesis memos (coordination meetings, project review, contract committees);
  • Verification of the documents submitted for signature and request for modification, if needed;

Communication of O&M Department:

  • Collect the communication needs from the BL and the Communication Department to issue an yearly Communication Plan;
  • Coordinate and follow up the Communication Plan, supporting the O&M Managers in all their communication initiatives;
  • Ensure the alignment and consistency between the BL’s Communication Plan and the higher-level communication (Operations and Services).


The ideal candidate will have/ be:

  • High School/ Degree in an Administrative Technical Course;
  • Previous experience in a similar role;
  • Ability to report meetings in writing (MOM) and make synthesis memos;
  • Fluent in English (French will be a plus).


  • Well organized, rigorous, committed to a service approach in supporting Managers;
  • Ethics and professional secrecy;
  • Autonomous and proactive;
  • Very good team spirit;
  • Positive attitude and authenticity.

Voltalia Portugal

O&M Global Support & Sales

Permanent Contract


Portugal, Oliveira de Frades

Nov 22