Administrative Assistant - Madrid M/F

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Madrid, Spain

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10 days ago

At Voltalia we are passionate about renewable energies! We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014.

Our Equipment, Trading & Distribution (ETD) Business Line is looking for an Administrative Assistant, who will have the following responsibilities:

Customer invoicing:

  • Issue customer invoices by transforming the quotes issued by the B2C Photovoltaic Business Managers into invoices;
  • Reconcile customer invoices with their receipts in conjunction with the accountant;
  • Update the CRM with invoicing and collection information;

Subcontractor invoicing:

  • Check the conformity of subcontractors' invoices with the contractual clauses;
  • Enter subcontractors' invoices into the ERP system for payment;
  • Work with the accountant on all supplier invoicing;

Service support:

  • Support the proper follow-up of business by adjusting internal processes and developing appropriate tools;
  • Support the activity of the Sales Assistants in their tasks related to the follow-up of the post-sales customer path;
  • Carrying out activity reporting to his/her hierarchy;
  • Follow-up on the recruitment of subcontractors;
  • Administrative follow-up of subcontractor contracts (preparation of files with regulatory documents, insurance, etc.);
  • Entering subcontractors' invoices into EBP and monitoring payments;
  • Checking invoices with the planning department and reporting to his/her hierarchy in case of non-conformities.


The ideal candidate will have/ be:

  • At least, 2 years of higher education, preferably in business administration or accounting;
  • Good understanding and approach to figures;
  • Good knowledge of MS software, especially Excel;
  • English proficiency (Portuguese would be a plus);
  • Respect for the HSE policy.


  • Rigorous organisation;
  • Adaptability in an environment mixing the start-up spirit and the structuring framework of a large international group;
  • Listening skills and team spirit;
  • Proactivity and sense of initiative;
  • Good communication skills;
  • Guarantor of the company's image.

Voltalia Spain

ETD Operations

Not defined yet


Spain, Madrid

Mar 23