Administrative Assistant - Madrid M/F

At Voltalia we are passionate about renewable energies! We are an electricity producer from wind, solar, hydro, biomass and storage and also a service provider to 3rd party clients such as Development, EPC, O&M and Distribution.Today we are in 20 countries, split among 4 continents, and offering a global operating capacity to our clients. We are listed on the regulated Euronext market in Paris since July 2014.

Our Equipment, Trading & Distribution (ETD) Business Line is looking for an Administrative Assistant, who will have the following responsibilities:

Customer invoicing:

• Issue customer invoices by transforming the quotes issued by the B2C Photovoltaic Business Managers into invoices;
• Reconcile customer invoices with their receipts in conjunction with the accountant;
• Update the CRM with invoicing and collection information;

Subcontractor invoicing:

• Check the conformity of subcontractors' invoices with the contractual clauses;
• Enter subcontractors' invoices into the ERP system for payment;
• Work with the accountant on all supplier invoicing;

Service support:

• Support the proper follow-up of business by adjusting internal processes and developing appropriate tools;
• Support the activity of the Sales Assistants in their tasks related to the follow-up of the post-sales customer path;
• Carrying out activity reporting to his/her hierarchy;
• Follow-up on the recruitment of subcontractors;
• Administrative follow-up of subcontractor contracts (preparation of files with regulatory documents, insurance, etc.);
• Entering subcontractors' invoices into EBP and monitoring payments;
• Checking invoices with the planning department and reporting to his/her hierarchy in case of non-conformities.

REQUIREMENTS

The ideal candidate will have/ be:

• At least, 2 years of higher education, preferably in business administration or accounting;
• Good understanding and approach to figures;
• Good knowledge of MS software, especially Excel;
• English proficiency (Portuguese would be a plus);
• Respect for the HSE policy.

KEY SKILLS

• Rigorous organisation;
• Adaptability in an environment mixing the start-up spirit and the structuring framework of a large international group;
• Listening skills and team spirit;
• Proactivity and sense of initiative;
• Good communication skills;
• Guarantor of the company's image.

COMPANY
Voltalia Spain

BUSINESS LINE
ETD Operations

CONTRACT TYPE
Not defined yet

CONTRACT DURATION

LOCATION
Spain, Madrid

STARTING DATE
Mar 23