Project Coordinator

Position Summary

The Project Coordinator plays a critical role in reducing client exposure to regulatory penalties by:

·       Monitoring ordinance deadlines and submission requirements

·       Maintaining accurate benchmarking records in ENERGY STAR Portfolio Manager

·       Supporting Building Performance Standard compliance (WA CBPS, Energize Denver, LA EBEWE, SF ECBO, San Jose, Reno, etc.)

·       Tracking performance against EUI, WUI, emissions, and target thresholds

·       Identifying compliance risks early and escalating appropriately

Responsibilities

Building Performance Standard Support using the EPA’s ENERGY STAR Portfolio Manager and other online applications to:

·       Maintain compliance tracking for state and local Building Performance Standards.

·       Track deadlines, exemptions, audit requirements, and performance thresholds.

·       Assist in preparing compliance documentation for submission.

·       Support data entry and verification for resource intensity, emissions factors, and benchmarking metrics.

·       Identify discrepancies or risk exposure and notify project leadership.

Benchmarking & Data Management

·       Maintain ENERGY STAR Portfolio Manager accounts for multiple assets.

·       Verify utility data accuracy including kWh, therms, kBtu, and water usage.

·       Reconcile invoices and utility reports for data completeness.

·       Support emissions reporting and carbon tracking.

·       Prepare summary reports for internal review prior to client distribution.

Risk Management & Documentation Control

·       Maintain organized digital project files in accordance with Viable standards.

·       Track ordinance changes and update internal guidance documents.

·       Assist in preparing audit documentation packages.

·       Monitor compliance KPIs and support quality assurance checks.

·       Escalate compliance gaps or data anomalies to Project Manager.

Client & Team Coordination

·       Assist with scheduling meetings and preparing agendas.

·       Prepare draft client updates and compliance summaries.

·       Coordinate with utilities, property managers, and vendors for data requests.

·       Support cross-functional collaboration across certification and ordinance teams.

Qualifications

·       2–4 years of experience in sustainability consulting, real estate operations, energy management, or regulatory compliance.

·       Strong working knowledge of ENERGY STAR Portfolio Manager.

·       Familiarity with LEED, Building Performance Standards, and benchmarking ordinances.

·       Advanced proficiency in Microsoft Excel.

·       Strong organizational and documentation management skills.

·       Analytical mindset with attention to regulatory detail.

·       Bachelor’s degree in sustainability, environmental studies, engineering, real estate, or related field preferred.

Core Competencies

·       Compliance Tracking & Deadline Management

·       Benchmarking Data Integrity

·       Regulatory Risk Identification

·       Documentation & Recordkeeping Control

·       Analytical Reporting Support

·       Process Adherence & Continuous Improvement

·       Clear Written Communication

Reporting Structure

·       Reports to Senior Project Manager or Principal.

·       This position does not include direct budget ownership, client contract negotiation authority, or staff management responsibilities.

Growth Path

This role provides a pathway toward:

·       Building Performance Standard Specialist

·       Compliance Manager

·       Associate Project Manager

Compensation

This role includes a salary that ranges from $26.50 to $31.75 Hourly commensurate upon experience and the completion of a 90-day probationary period. Additional benefits include Dental and Vision, Quarterly 7.5%,  Profit Sharing Bonus, retirement Savings Plan, Paid Time Off vacation accrual  beginning at 10 days annually, and 6 days of annual paid sick leave.

Employer encourages and supports ongoing education for professional certifications such as Certified Energy Manager (CEM), LEED Green Associate (GA), LEED Accredited Professional (AP), or and other relevant credentials.