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The Wildlife Trusts

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Edinburgh, United Kingdom

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4 days ago

Title Project Administrator - Saving Scotland’s Red Squirrels - Transition

FULL-TIME 0.6 FTE until 31 March 2024

Location of Job Harbourside House, Leith, Edinburgh

Dept/Region Conservation

Reporting to SSRS-Programme Manager

Our Mission

For over 50 years, the Scottish Wildlife Trust has worked with its members, partners and supporters in pursuit of its vision of healthy, resilient ecosystems across Scotland’s land and seas. We are proud to be have the support of over 42,000 members, 1,000 volunteers and 23 local (volunteer led) groups.

The Trust successfully champions the cause of wildlife through policy and campaigning work, demonstrates best practice through practical conservation and innovative partnerships, and inspires people to take positive action through its education and engagement activities. The Trust manages a network of 120 wildlife reserves across
Scotland and is a member of the UK-wide Wildlife Trusts movement.

Our Values

- We are pioneers
- We are always learning
- We act with integrity
- We are evidence-based
- We are impact focused
- We are collaborative

Saving Scotland’s Red Squirrels – Transition Project

Saving Scotland’s Red Squirrels (SSRS) is a project to deliver of the essential protection measures required to secure the long-term future of red squirrels in Scotland and to ensure that systems are put in place to continue the delivery of these measures over the long term by working with other agencies with a stake in native species conservation and invasive non-native species management.

Saving Scotland’s Red Squirrels focuses upon one of our most charismatic and well-loved mammals – the red squirrel ( Sciurus vulgaris). Once widespread, red squirrels have undergone a catastrophic population decline primarily due to competition from the non-native invasive, American grey squirrel ( Sciurus carolinensis). There are now only c.160,000 red squirrels remaining in the UK of which 120,000 occur in Scotland – 75% of the remaining UK red squirrel population. Saving Scotland’s Red Squirrels (SSRS) was formed to reverse this decline and create the conditions for this mammal to thrive in future.

Saving Scotland’s Red Squirrels

Project Administrator

Overall Purpose of the Role

This key role supports Saving Scotland’s Red Squirrel (SSRS) staff through sourcing and purchase of SSRS equipment, supporting regional and project-wide meeting, booking and training needs, financial administration of the above and ensuring that project staff are supported in a variety of administration, financial, and reporting tasks.

Main Tasks
Project Administration

1. Research suppliers, gather quotes, order materials and organise distribution of equipment and materials for use by SSRS staff in carrying out red squirrel protection work.

2. Research and book venues for any events, talks or training sessions planned by SSRS.
3. Administrate and manage volunteer information on the online SSRS volunteer hub, for SSRS volunteer individuals or groups supported directly by the SSRS staff.
4. Support the SSRS Team, Steering Group, and Partners Advisory Board by arranging meetings, minute- taking, collating documents, arranging remote access (via Teams and Zoom).
5. Other necessary administrative duties such as may arise.

Communications & Engagement

6. Monitor the main SSRS email inbox and social media sites and respond to queries around red squirrel conservation and project activities.

7. Support volunteer recruitment efforts through website and social media distribution and advertisements

8. Assist the SSRS Communications & Engagement Officer with key project campaigns, namely the Great
Scottish Squirrel Survey, and other efforts as needed.

Financial Administration
9. Keep track of SSRS project expenditure on equipment and materials ordered, including financial coding of purchase orders, expense claims and invoices in accordance with SSRS and Scottish Wildlife Trust procedures.

10. Assist the SSRS Programme Manager with monthly financial reporting and ongoing financial management of the SSRS project as necessary.


11. Adhere to Scottish Wildlife Trust policies and procedures.

Key Contacts

  • SSRS Programme Manager, SSRS project staff, volunteers and stakeholders.
  • SWT Finance Department, Marketing & Communications team, People & Wildlife Department,

Volunteering Development Officer.

  • SSRS Partner organisations.

Qualifications, Experience (essential/desirable)
Essential Qualifications (or matched experience) :

  • 3 Higher level equivalent qualifications (minimum) in relevant subject and minimum 2 years relevant working experience

Essential Experience:

  • Proven project administration experience
  • Experience of procurement and financial administration
  • Working with a diverse range of stakeholders
  • Good level of awareness of Data Protection

Desirable Experience:

  • Working with organisations in the environmental, conservation or voluntary sector.
  • Experience of working with countryside managers and / or countryside agencies, e.g. landowners, farmers, estate staff, gamekeepers, foresters
  • Organising and administering events and training for a range of audiences
  • Partnership working
  • Experience of maintaining evidence for reporting to funders
  • Good knowledge of Aberdeen, South Scotland, Argyll & Trossachs, Stirlingshire and Tayside
  • Awareness and knowledge of Health & Safety

Key competencies Essential Desirable
Technology and knowledge Good working competency with common Knowledge of WordPress, social
(IT) IT packages, especially Microsoft Excel, media platforms, and Zoom.

Word, Outlook, One-Drive, Sharepoint,

Organisation and planning Excellent-organisational ability

Numerate, financially literate.

Communication Good interpersonal skills; ability to
(writing/spoken) communicate with staff, colleagues and stakeholders

Good written and verbal communication skills

Teamwork A good team player but able to work on own initiative

Commitment to organisational Willingness to take responsibility A strong personal commitment to culture, values and vision wildlife conservation

Job Type: Full-time

Salary: £20,063.00 per year


  • Additional leave
  • Casual dress
  • Company pension
  • Cycle to work scheme
  • Flexitime
  • Free parking
  • On-site parking
  • Sick pay
  • Wellness programme
  • Work from home


  • 8 hour shift
  • Day shift
  • Monday to Friday

Work Location: Hybrid remote in Edinburgh

Application deadline: 05/12/2022
Expected start date: 05/12/2022