Assistant Payroll & HR Payroll Officer

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The Wildlife Trusts

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Coventry, United Kingdom

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11 days ago

Title: Assistant Payroll & HR Officer

Accountable to:

HR Manager


Brandon Marsh Nature Centre, Coventry, with regular travel to Middlemarch Head Office (Triumph House, CV5 9AZ), and occasionally throughout the county or further afield.

We work on an agile working frame which requires 20% of the working week to be in the office, and 80% working from home.


Grade 2a (£18,512 to £25,917 dependent on experience)

Liaison with:

Warwickshire Wildlife Trust and Middlemarch Environmental staff, Senior Management Teams, Directors Including Neds & CEO, Royal Society of Wildlife Trusts, recruitment agencies, health and wealth management team, payroll, external HR consultants and external systems providers.


Full time hours (35) on a permanent contract.

Job Purpose:

To support the delivery of the HR service across the Trust and its wholly owned subsidiary company Middlemarch Environmental Ltd. Working closely with the HR Manager and department heads, this role is a generalist role but will focus on payroll, recruitment, and onboarding. We are looking for an individual with a proactive attitude to get involved at an exciting time, assisting the hr manager to implement change throughout the trust and Middlemarch.

Key Responsibilities:


Processing payroll for the Trust and for Middlemarch, end to end.

Ensuring all data is captured for payroll, ensuring the relevant systems are kept up to date and documentation is sent out (eg letter confirmations)

Calculate holiday pay and holiday adjustments as and when required.

Ensure all payroll documents and letters are produced and act as a point of contact for queries relating to payslips (eg payslips and p45s)

Maintain and track confidential personal information about employees in line with Data Protection legislation.

Supporting the HR Manager in implementing a new Payroll system.

Recruitment – WWT & Middlemarch

Provide high-quality recruitment and selection service to all departments including the use of social media and own the end to end recruitment experience for the applicant.

Support managers in the effective preparation, communication and organisation of design of job packs & person specifications. Organise job adverts with external agencies and liaise with external recruiters where appropriate and review application forms, assist in shortlisting, interviewing and selecting candidates.

Ensuring end to end recruitment process has been followed, including ensuring candidates are informed throughout the process.

Ensuring legal requirements are met during and after the recruitment process including reviewing and updating contracts of employment as and when required.

Organise and oversee the induction and onboarding of new staff including offer letter and contracts of employment.

Assist the management of probationary periods.

Training – WWT & Middlemarch

Ensure induction training is complete for all new starters.

Work with admin teams and managers to maintain accurate and up-to-date training records for all staff.

Produce reports on training needs across the Trust and Middlemarch.

Work with departmental managers/team leaders to analyse training needs.

System Management – WWT & Middlemarch

Act as the internal expert in WWT’s HR software (Breathe HRat the charity, SAGE at the company) using these systems to maximise the fulfilment of all other HR related responsibilities.

Input, as appropriate, all employee data into WWT’s HR software in a timely, accurate and consistent manner to ensure the availability of accurate and comprehensive employee management information.

Generate HRMI as required for the Trust and Middlemarch monthly across all HR areas.

Advise and train colleagues in the use of HR systems and software, as appropriate to their own roles and responsibilities.

General Management

Support departments with budget management with salary costs and other on costs related to employment.

Act as a point of contact for queries relating to employee benefits.


Provide HR support and guidance to management on company HR policies and procedures, including employment law advice e.g. disciplinary, grievance, performance.

HR related project work as required.

Promote the work, mission and vision of the Trust and the Company at all appropriate times.

Take ownership and ensure continuous development of personal skills and knowledge required for the post, undergoing training and performance review as required by the Trust.

Work within all the policies and procedures of the Trust and Middlemarch, ensuring own compliance with the Trust’s health and safety policies and procedures and that of any resources for whom you are responsible.

Work at all times within WWT’s Equal Opportunities and Diversity Policy and promote equal opportunities and diversity.

Comply with all legal and contractual obligations concerning the responsibilities of your post.

Carry out any other reasonable duties commensurate with the level of responsibility of the post, as requested by the CEO and Executive Directors.

Job Types: Full-time, Permanent

Salary: £18,512.00-£25,917.00 per year


  • Company pension
  • Free parking
  • On-site parking
  • Sick pay
  • Work from home


  • Monday to Friday
  • No weekends

Ability to commute/relocate:

  • Coventry: reliably commute or plan to relocate before starting work (required)


  • GCSE or equivalent (preferred)


  • Payroll: 2 years (preferred)

Work Location: Hybrid remote in Coventry

Application deadline: 31/01/2023