Executive Assistant and Trustee Liaison

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The Nature Conservancy

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Sacramento, CA, United States

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5 days ago

OFFICE LOCATION


Sacramento, California, USA

or San Francisco Bay Area, CA

This position will be based in either Sacramento or in the San Francisco Bay Area and is expected to have a hybrid schedule, with a mix of working from home and in offices as needed. Travel within California is required.

WHO WE ARE


The Nature Conservancy (TNC) is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Grounded in science, we develop innovative solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity; respect for people, communities, and cultures; and a collaborative, bipartisan approach. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our staff and partners, we impact conservation around the world.

The California Chapter is TNC’s largest state program, with approximately 230 employees working to achieve our conservation mission, from financial analysts to on-the-ground ecologists. We are currently engaged in more than two dozen large-scale conservation projects statewide—projects that are designed to develop and test ideas to increase the pace, scale, and effectiveness of conservation. Over the past six decades, we have protected 1.4 million acres, 5,000 miles of streams, and 3.8 million acres of ocean habitat in California and off the coast.

The California Chapter believes that we are most effective when we are embedded in our state’s communities, politics, media, and environmental issues. For this reason, and to reduce our carbon footprint when meeting in person, all staff live in California, including those in a home office.

WHAT WE CAN ACHIEVE TOGETHER


The Executive Assistant & Trustee Liaison will provide direct administrative support to the California Chapter's Chief Operating Officer (COO) and serve as the liaison to the California Board of Trustees. The Executive Assistant & Trustee Liaison (EA) will be a key partner to the COO, who oversees the administrative, financial, operational, executive and people functions of the Chapter. EA duties include complex calendar management, expense and contract processing, meeting management and special events logistics, drafting correspondence, and travel arrangements. They will proactively adapt processes and implement recommended practices in order to improve efficiency and effectiveness.

In addition, this position serves as Trustee liaison for the chapter. Our Trustees are some of our most loyal and generous supporters and advisors. They span industries but share our passion for solving problems for people and nature. The Trustee liaison manages a complex workload to prepare for and run three annual Board meetings, coordinate eight Board Committees, and provide excellent service to make sure the Trustees’ experience with the Conservancy is flawless.

Part of an excellent Trustee experience is the development of a suite of high-quality materials that adhere to TNC’s brand standards and style guidelines. For each meeting, this position will project manage the creation of a 100+ page Board book and at least four PowerPoint presentations. This provides an opportunity to work directly with conservation teams across land, water, oceans and climate who are solving critical conservation challenges, as well as key partners in marketing and development, making this position one of the most wide-reaching in the chapter.

WE'RE LOOKING FOR YOU


We’re seeking a detail-oriented, adaptable professional with excellent written and verbal communication skills who has a sense of humor and finds satisfaction in making things run smoothly.

Ideal candidates will have creative problem-solving skills; a focus on executive enablement; and a mastery of Outlook, PowerPoint, Excel, and Acrobat with an ability to learn new tools quickly.

The right candidate will also have a deep commitment to the mission of The Nature Conservancy. The Conservancy is a big tent organization that works hard to make conservation a nonpartisan issue so everyone has a seat at the table regardless of politics or industry.

WHAT YOU'LL BRING


  • Bachelor’s degree and 2 years’ experience or equivalent combination.
  • Experience with project management ability (including detailed & actionable notetaking), organizational skills, accuracy, and attention to detail.
  • Experience in business writing, editing, and proofreading.
  • Experience with Microsoft Word, PowerPoint, Excel, Outlook, and Acrobat. Ability to learn new technology rapidly, use templates, and adhere to style guides.
  • Experience organizing time and managing diverse activities to meet deadlines.
  • Experience working across teams and communicating with a wide range of people.
  • Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff.

WHAT WE BRING


Each person who works at TNC contributes to our goal of protecting nature for future generations. Another one of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. We consider life experience in addition to the professional requirements listed in our postings. To quote a popular saying at TNC, “You’ll join for the mission, and you’ll stay for the people.” To learn more, head to YouTube to hear stories from staff or visit Glassdoor.

We’re proud to support the health and wellbeing of the people we employ. We offer a competitive, comprehensive benefits package that includes healthcare coverage, flexible spending accounts, 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, and other benefits that support work-life balance. Learn more on our culture webpage.

If you’re interested in working with us, please apply—we’d love to hear from you.

APPLY NOW


To apply for job ID 52555, submit your materials (resume and cover letter) online by using the Apply Now button at https://careers.nature.org/ by 8:59 PM PST on Friday, December 9, 2022. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.

Where legally permissible, TNC requires all new employees to be fully vaccinated and willing to keep up to date with vaccines that protect against COVID-19. By accepting an offer of employment, you agree to comply with this requirement, unless you are entitled to a legally mandated exemption.


The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people with diverse backgrounds, beliefs, and cultures. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority, and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military or veteran status or other status protected by law. The Nature Conservancy is also a “big tent” organization. We believe that all people benefit from conservation and that the cause should be inclusive of everyone regardless of their political persuasion. We work hard to make conservation a non-partisan issue through partnerships with stakeholders, elected officials, and industries that span the political spectrum.