Operations Specialist, Michigan and Wisconsin

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The Nature Conservancy

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Remote

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10 days ago

OFFICE LOCATION


USA

Office location within the US is flexible, Michigan or Wisconsin based is preferred.


#LI-REMOTE

#PDN

WHO WE ARE


The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube on Glassdoor.

Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”

YOUR POSITION WITH TNC


The Operations Specialist will work as part of the Operations team within the Michigan and Wisconsin chapters providing support to the Director of Finance in Michigan and the Finance and Business Manager in Wisconsin. This individual will lead contract management as well as provide operational guidance to ensure efficient management of the chapters and compliance with TNC policies and procedures and best practices in financial management.

ESSENTIAL FUNCTIONS


The Operations Specialist will work toward meeting the strategic priorities of the chapters by developing and implementing tactics for approved plans and completing and/or overseeing day-to-day tasks. They will maintain, track, and report on key data related to the scope and priorities of the functional activities and they will organize and coordinate diverse activities, projecting outcomes, monitoring progress, and implementing solutions in consultation with leadership. Major duties and responsibilities may include (but are not limited to):

  • Administer and manage all contracts/agreements for the Michigan and Wisconsin Chapters, including:
  • Work closely with project managers to prepare agreements between the chapter and its partners, grantees, consultants and vendors.
  • Work closely with legal, operations, and grants staff to ensure that the terms and conditions of agreements are properly documented.
  • Maintain contract files to ensure they are complete and in compliance with TNC Standard Operating Procedures.
  • Maintain tracking mechanisms to monitor agreements and produce monthly reports.
  • Carry out other duties as assigned by Michigan and Wisconsin Finance leads.
  • May assist in completing administrative and operations requirements related to record-keeping, reporting and documentation.
  • This position includes frequent interaction with all members of the organization locally and regionally and requires sensitivity in handling confidential information. The salary range for this position begins at $53,000 and is commensurate with experience.

RESPONSIBILITIES AND SCOPE


Primary responsibilities include:

  • Administering and managing all contracts/agreements for the Michigan and Wisconsin chapters;
  • Financial responsibilities may also include purchasing, processing invoices, contracting with vendors, and assisting with budget preparation;
  • Act independently on assigned tasks and exercise independent judgment based on analysis and experience, referring difficult questions and unusual problems to supervisor;
  • Coordinate projects with several variables, working within a defined timeline and budget;
  • Demonstrate sensitivity in handling confidential information;
  • Perform non-routine analysis, research, and follow-through;
  • Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;
  • May act as a resource to others to solve problems and act in supervisor’s stead when instructed;
  • May supervise administrative and/or volunteer staff, including training and professional development;
  • Provide input through project teams for the improvement of existing programs;
  • Travel and work flexible hours as needed;
  • Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain; and
  • Work is diversified and may not always fall under established practices and guidelines.

MINIMUM QUALIFICATIONS


  • Bachelor’s degree and 2 years related experience or equivalent combination;
  • Experience coordinating administrative processes;
  • Experience generating reports and interpreting data;
  • Experience in business writing, editing, and proofreading;
  • Experience organizing time and managing diverse activities to meet deadlines; and
  • Experience working across teams and communicating with a wide range of people.


PREFERRED QUALIFICATIONS


  • Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
  • Ability to analyze information for the purpose of coordinating and planning activities, and solving problems;
  • Ability to use existing technology to achieve desired results;
  • Excellent customer service skills and focus;
  • Experience interpreting guidelines to achieve desired results;
  • Knowledge of current trends in specific field; and/or
  • Strong organization skills, accuracy, and attention to detail.

WHAT WE BRING


Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!

The Nature Conservancy offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, 401(k) plan to include employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits in the Culture Tab on nature.org/careers.

We’re proud to offer a work environment that is supportive of the health, well-being, and flexibility needs of the people we employ!

APPLY NOW


To apply for job ID 51705, submit your materials online by using the Apply Now button at https://careers.nature.org/ by 11:59 PM EST on July 8th, 2022. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.

Where legally permissible, TNC requires all new employees to be fully vaccinated and willing to keep up to date with vaccines that protect against COVID-19. By accepting an offer of employment, you agree to comply with this requirement, unless you are entitled to a legally mandated exemption.