Executive Coordinator and Board Liaison
The Nature Conservancy
Madison, WI, United States
16 days ago
Madison, Wisconsin, USA
Remote work possible up to two days/week.
WHO WE ARE
The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.
One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and you’ll stay for the people.”
WHAT WE CAN ACHIEVE TOGETHER
The Executive Coordinator and Board Liaison will work closely with Wisconsin Chapter leaders to help the Board of Trustees and staff members of The Nature Conservancy in Wisconsin take our best steps possible to conserve land and water in Wisconsin and around the world.
In this role, you will provide direct administrative support to the Wisconsin State Director by managing a variety of high-level administrative tasks, including domestic and international travel arrangements, meeting and special events logistics, calendar management, drafting correspondence, and processing expenses. This position will plan and implement quarterly board meetings and committee meetings, coordinating participation by colleagues. They will adapt processes and implement recommended practices to improve effectiveness. They will communicate on behalf of their supervisor and will have substantial contact with stakeholders, including members of the Board of Trustees, all levels of staff, donors, volunteers, vendors, and business relationships.
The Executive Coordinator and Board Liaison will be comfortable working independently and collaboratively in a fast-paced, ambitious, fun, and supportive environment. They must have advanced knowledge of the software, systems and resources utilized by the program to provide support and coordinate communications. This position requires occasional travel and may work long and flexible hours as needed. The work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
WE'RE LOOKING FOR YOU
Are you looking for work you can believe in? At TNC we strive to embody a philosophy of Work that You Can Believe In where you can feel like you are making a difference every day. We’re looking for someone with strong experience in providing executive support to a high-level director.
The ideal candidate should have exceptional communication and collaboration skills and experience designing, organizing, and directing high-level administrative tasks. This is an exciting opportunity to contribute to the ongoing mission of conservation by directing and shaping the work of our team! The compensation for this position begins at $63,000 and is commensurate with experience. This position will be based out of our Madison, WI office with remote work possible up to 2 days/week.
Executive Director Support:
The Executive Coordinator and Board Liaison works as a trusted partner to the State Director, providing high-level administrative support for the chapter. Responsibilities include supporting the Wisconsin State Director’s administrative affairs as well as providing process management for projects and priority work. They provide in-depth support to the State Director in the form of proactive and meticulous calendar management, expense reporting, travel arrangements, meeting logistics, Leadership Team coordination, communications, as well as project and report coordination. They may act as the first point of contact with staff, Trustees, donors, leaders and partners in business, policy, and conservation, as well as the general public. They will make decisions on prioritizing commitments for the State Director. They assemble information about people/relationships and context for upcoming meetings, record fundraising notes on behalf of the State Director, and maintain all files for the Director.
This key team member also serves as liaison to the Wisconsin Chapter’s Board of Trustees, responsible for all aspects of planning, organizing, and maintaining budgets for Trustee events, disseminating important information, assembling Trustee meeting materials, coordinating the on-boarding and orientation of new Trustees, planning and coordinating meetings for the Board’s committees, taking meeting minutes, and other Trustee-related administrative duties. Frequent and proactive interaction and communications is required. They also work closely with the State Director, Development Director, and Chapter Leadership Team to design and implement a highly engaging experience for Board members. This position works hand in hand with Chapter leads for Board committee work including trustee recruitment and engagement, finance, executive, and development and communications, tracking all trustee communications to ensure consistent and strategic contact.
WHAT YOU'LL BRING
- Bachelor’s degree and 3 years related experience OR equivalent combination.
- Experience supporting a senior manager or high-level business unit director.
- Experience organizing complex projects with competing timelines that require a high level of accuracy and detail.
- Experience with creating and sending timely and complex verbal and written communication to a variety of audiences.
- Experience managing scheduling for a supervisor and/or team.
- Experience planning and executing meetings and/or events.
- Experience with Microsoft Office Suite or equivalent technological platforms.
- Experience working across departments.
WHAT WE BRING
Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!
TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.
We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.
AUTO SAFETY POLICY
This position requires a valid driver's license and compliance with TNC’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit https://www.nature.org/en-us/about-us/careers/recruitment/ under the FAQ section.
Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.
To apply for job ID 52190, submit your materials online by using the Apply Now button at https://careers.nature.org/ by 11:59 PM EST on Monday, October 10th, 2022. Need help applying? Visit our recruitment page or contact firstname.lastname@example.org.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to email@example.com with Request for Accommodation in the subject line.
Where legally permissible, TNC requires all new employees to be fully vaccinated and willing to keep up to date with vaccines that protect against COVID-19. By accepting an offer of employment, you agree to comply with this requirement, unless you are entitled to a legally mandated exemption.