Executive/Operations Assistant

Organization icon

The Nature Conservancy

Location icon

Lander, WY, United States

Clock icon

24 days ago

OFFICE LOCATION

Lander, Wyoming, USA
WHO WE ARE

The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there are lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube on Glassdoor .
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. T o quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”
YOUR POSITION WITH TNC

The Executive/Operations Assistant will provide direct administrative, financial and operational support to the Wyoming State Director as well as to members of the chapter’s Leadership Management Team. The position will work on a variety of administrative, financial, fundraising and donor/trustee activities and will report to the State Director, with a “dotted line” reflecting delegation of duties from both the Director of Development and the Director of Finance and Operations. The Assistant will serve as the chapter’s Trustee Liaison, which entails event planning and communication functions designed to ensure Trustee engagement and satisfaction. This is a full-time position based in Lander, WY.
ESSENTIAL FUNCTIONS
The position will be responsible for a variety of administrative support tasks, which include travel arrangements, calendar management, drafting correspondence including publications, reports and proposals, processing expenses, scheduling and coordinating logistics of meetings and special events for donors, donor prospects and trustees, and answering phones. They will work to ensure chapter compliance with Standard Operating Procedures and will create and implement processes and practices to improve effectiveness. The position will coordinate activities with multiple variables, setting realistic deadlines and managing timelines. They will communicate on behalf of their supervisor with staff in various programs across the Conservancy; and with donors, trustees, volunteers, vendors, and business relations. They will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. They will perform administration functions that may include finance, human resource, information sytems, safety, private grants tracking, and other tasks.
RESPONSIBILITIES & SCOPE
Act independently on assigned tasks and exercise independent judgment based on analysis and experience; work is diversified and may not always fall under established practices and guidelines;
Work within scope of program’s strategic goals;
Coordinate projects with several variables, work within a defined timeline and budget;
Demonstrate sensitivity in handling confidential information;
Perform non-routine analysis, research and follow-through;
Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;
Make purchases, process invoices, contract with vendors, and assist with budget preparation;
May act as a resource to others to solve problems and act in supervisor’s stead when instructed;
May supervise administrative and/or volunteer staff, including training and professional development;
Provide input through project teams for the improvement of existing programs;
Refer difficult questions and unusual problems to supervisor;
Travel and work flexible hours; and
Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
MINIMUM QUALIFICATIONS
Bachelor’s degree and 2 years’ experience or equivalent combination;
Experience generating reports and interpreting data;
Experience in business writing, editing, and proofreading;
Experience organizing time and managing diverse activities to meet deadlines; and
Experience working across teams and communicating with a wide range of people

DESIRED QUALIFICATIONS
Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
Ability to analyze information for the purpose of coordinating and planning activities, and solving problems;
Ability to use existing technology to achieve desired results;
Experience with scheduling, planning and executing events;
Experience interpreting guidelines to achieve desired results;
Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff; and/or
Strong organization skills, accuracy, and attention to detail.
APPLY NOW

To apply for job ID 51879, submit your materials online by using the Apply Now button at https://careers.nature.org/ . Need help applying? Visit our recruitment page or contact applyhelp@tnc.org . Position is open until filled.
The Nature Conservancy is an Equal Opportunity Employer . Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.
Where legally permissible, TNC requires all new employees to be fully vaccinated and willing to keep up to date with vaccines that protect against COVID-19. By accepting an offer of employment, you agree to comply with this requirement, unless you are entitled to a legally mandated exemption.