HR & Operations Officer

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The Nature Conservancy

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Hong Kong, Hong Kong

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Posted today

OFFICE LOCATION


North Point, Hong Kong

WHO WE ARE


The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there are lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube on Glassdoor.

Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”

YOUR POSITION WITH TNC


The HR & Ops Officer provides administrative support in human resource functions such as compensation, talent management, benefits, staff development, recruitment, organization development, and training, at the same time they will also provide full range of administrative support to the business unit.

ESSENTIAL FUNCTIONS


The HR & Ops Officer is responsible for supporting human resource programs, procedures, and plans, and will provide assistance to all levels of personnel on various HR-related issues. They may be responsible for scheduling and coordinating logistics for special events and/or meetings, purchasing, central filing, mailroom operations, facility management, telecommunications, and/or reception. They will coordinate activities with multiple variables, set realistic deadlines and manage the timeline. The Officer may communicate on behalf of their supervisor with internal and external sources, including staff, donors, vendors, and businesses in order to coordinate arrangements, convey information, and ensure successful execution of program. They will perform various administrative tasks, including some or all of the following: sorting and distributing mail, answering phones, organizing and maintaining files, purchasing, maintaining equipment, and working with vendors. They may handle domestic and international travel arrangements and calendar for supervisor. They will have frequent interaction with staff throughout the program and in other Conservancy offices, and with vendors.

RESPONSIBILITIES AND SCOPE

  • Responsible for maintaining accurate personnel files; including processing new hire paperwork, data entry, maintaining online and hard copy files, preparing new hire materials, processing employment changes, responding to employee inquiries, and providing general administrative support.
  • Responsible for maintaining and handling highly sensitive employee data.
  • Coordinates efforts of special project activities within assigned functions.
  • Perform duties under general supervision and established guidelines;
  • Make day-to-day decisions within the scope of work assignments and prioritize work independently;
  • Maintain limited financial responsibility, which may include processing invoices, preparing accounting forms, purchasing, or creating travel expense reports;
  • May be responsible for various activities, including planning logistics of meetings, and assisting with the planning of special events for prospects and stakeholders;
  • Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor;
  • Does not supervise any staff, but may supervise volunteers, interns, or temporary staff;
  • Serve as a team member for assigned projects;
  • May purchase equipment and supplies as provided for in budget and in consultation with supervisor;
  • Work overtime as needed; and
  • Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

MINIMUM QUALIFICATIONS

  • Associate’s degree, HR professional certification or 2 years HR-related experience, or equivalent combination.
  • Experience maintaining files, processing paperwork, data entry or related.
  • Experience responding to employee or customer inquiries.
  • Experience working with MS Office software and database software.


DESIRED QUALIFICATIONS

  • Multi-lingual skills and multi-cultural or cross-cultural experience appreciated.
  • Solid knowledge of word processing, database management, and spreadsheet software, with ability to construct and produce reports.
  • Basic understanding of fundamental HR concepts, processes, and services.
  • Strong organizational skills and attention to detail.
  • May require fluency in foreign language(s) to support global operations.

WHAT WE BRING


Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!

The Nature Conservancy offers competitive and comprehensive benefits packages tailored to the individual countries where we work. These may include health care benefits, retirement benefits, parental leave, paid time off, life insurance, and disability coverage as well as an employee assistance program and other life and well-being benefits. Learn more about our benefits in the Culture Tab on nature.org/careers.

We’re proud to offer a work environment that is supportive of the health, well-being, and flexibility needs of the people we employ!

APPLY NOW


To apply for job ID 51890, submit your materials online by using the Apply Now button at https://careers.nature.org/ by 11:59 PM EST on August 8, 2022. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.

Where legally permissible, TNC requires all new employees to be fully vaccinated and willing to keep up to date with vaccines that protect against COVID-19. By accepting an offer of employment, you agree to comply with this requirement, unless you are entitled to a legally mandated exemption.