Executive Coordinator & Trustee Liaison, Caribbean Division
The Nature Conservancy
Coral Gables, FL, United States
16 days ago
Coral Gables, Florida, USA
This position is flexible to Coral Gables, Florida, USA or TNC headquarters Arlington, Virginia, USA or other areas where TNC Caribbean has an established office: The Bahamas, Dominican Republic, Grenada, Jamaica, Puerto Rico, or US Virgin Islands.
WHO WE ARE
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube on Glassdoor.
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”
YOUR POSITION WITH TNC
The Caribbean Division is seeking an energetic and dedicated professional to serve as Executive Coordinator & Trustee Liaison, providing direct administrative and meeting support to the Caribbean Division Executive Director, Deputy Director, and other Division functional teams, as needed. They will work in a fast-paced, highly distributed environment, have administrative and project management experience, and will bring creativity and enthusiasm to the position. The position coordinates and manages the agenda of recurring meetings of the Division leadership team and serves as Trustee Liaison to the Caribbean Board of Trustees. The position involves frequent interaction with a broad spectrum of colleagues and is ideal for a candidate who is highly organized, systems oriented, and values working in close partnership with Division leadership, is proactive, resourceful, a good communicator, flexible, and works well with diverse peers. The position reports to the Executive Director of the Caribbean Division.
The Executive Coordinator & Trustee Liaison provides smooth, responsive, nimble, and proactive support to the Executive Director, Deputy Director, and other Division functional teams as needed in the areas of administration and as well as meeting management and project management. They support correspondence, activities, and orientation for the Caribbean Division Board of Trustees, in coordination with the Executive Director and the Caribbean Development team. They perform a variety of administrative tasks, including meeting and special events logistics, coordination of communications and activities, domestic and international travel arrangements, calendar management, drafting correspondence, preparing high quality minutes and briefings, and preparing and reviewing expense reports. They may communicate on behalf of the Executive Director and have substantial contact with stakeholders, including members of the Board of Trustees, all levels of staff, donors, vendors, and leaders and partners in the business, policy, and conservation community, requiring a high level of professionalism. They serve as project manager for the bi-weekly meeting agendas for recurring video conferences of the Division leadership team and will maintain, track, and report on key action items. They must have advanced knowledge of the systems and resources to provide support and coordinate communications across a diverse division. This position provides an excellent opportunity to develop an in-depth understanding of the operations and conservation activities of TNC and the critical role of the Caribbean Division. Duties require confidentiality, discretion, professional judgment, and tact.
RESPONSIBILITIES & SCOPE
- Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems; work is diversified and may not always fall under established practices and guidelines.
- Assemble and draft agenda content, manage meeting logistics and communications, prepare board meeting packets, support creation of board reports, and keep meeting minutes.
- Work within scope of program’s strategic goals; Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements; decisions may bind the organization financially or legally.
- Conduct purchasing, processing invoices, negotiating and contracting with vendors.
- Maintain confidentiality of frequently sensitive and emotionally charged information.
- Manage projects with several variables, set realistic deadlines, manage a timeline, and ensure accountability.
- May participate in complex negotiations
- Provide input through project teams for the development and implementation of new initiatives or the improvement of existing programs
- Travel and work flexible hours, as needed.
- Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.
- Bachelor’s degree and 3 years related experience or equivalent combination
- Experience working independently to prioritize, organize time, interpret guidelines, problem solve, while managing diverse portfolio of activities to meet deadlines in fast-paced environment under changing circumstances
- Experience in project management
- Written and verbal commuication skills experience in English.
- Experience in business writing, editing, and proofreading. Experience generating reports, and analyzing and interpreting data.
- Experience managing the schedule and contacts of a senior leader.
- Experience with database management.
- Experience working across departments.
- Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated; commitment to incorporating dimensions of diversity, equity, and inclusion in interactions with others
- Working command of Spanish
- Ability to implement complex processes
- Ability to use existing technology to achieve desired results; experience with Smartsheet and other project management ant tracking tools is a plus.
- Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff
- Experience coordinating projects
- Experience interpreting guidelines to achieve desired results
- Experience supervising staff, interns and/or volunteers
- Strong organization skills, accuracy, attention to detail and ability to manage multiple tasks
- Successful experience implementing strategic program goals.
To apply for job ID 51657, submit your cover letter and resume online by using the Apply Now button at https://careers.nature.org/ by 11:59 PM EST on June 26, 2022. Need help applying? Visit our recruitment page or contact firstname.lastname@example.org.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
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TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to email@example.com with Request for Accommodation in the subject line.
Where legally permissible, TNC requires all new employees to be fully vaccinated and willing to keep up to date with vaccines that protect against COVID-19. By accepting an offer of employment, you agree to comply with this requirement, unless you are entitled to a legally mandated exemption.