Administrative Assistant

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The Nature Conservancy

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Charlottesville, VA, United States

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6 days ago

OFFICE LOCATION


Charlottesville, Virginia, USA
VA202

WHO WE ARE


The mission of The Nature Conservancy (TNC) is to conserve the lands and waters upon which all life depends. As a science-based organization, we develop innovative, on-the-ground solutions to the world’s toughest environmental challenges so that people and nature can thrive. Our work is guided by our values, which include a commitment to diversity and respect for people, communities, and cultures. From a rewarding mission to career development and flexible schedules, there are many reasons to love life #insideTNC. Want to know more? Check out our TNC Talent playlist on YouTube to hear stories from staff or visit Glassdoor.

One of TNC’s primary goals is to cultivate an inclusive work environment so that employees around the globe have a sense of belonging and feel that their unique contributions are valued. We know we’ll only achieve our mission by hiring and engaging a diverse staff that reflects the communities in which we work. Recognizing that people bring talent and skills that have been developed outside the scope of a job, we take a holistic approach to recruitment that considers life experience in addition to the professional requirements listed in our postings. Please apply – we’d love to hear from you. To quote a popular saying at TNC, “you’ll join for the mission, and you’ll stay for the people.”

WHAT WE CAN ACHIEVE TOGETHER


The Administrative Assistant will spend a majority of their day at the front reception area providing a welcoming environment to guests and staff and maintain a professional presence at the entrance to our Charlottesville, VA office. They will also be a collaborative member of a network of staff supporting our five offices across Virginia.

The Administrative Assistant will perform various administrative tasks, including some or all of the following: answering phones, sorting and distributing mail, scheduling and coordinating logistics of meetings, processing check requests. Will manage the landline phone and office security systems. They may be responsible for calendars and document retention, as well as back-up administrative assistance to program teams. They will answer the main phone line, facilitate kitchen upkeep, coordinate facility management requests for general maintenance/repairs, assist with meeting support requests, perform mailroom operations, order/stock office and kitchen supplies, and maintain the appearance of office common areas and conference rooms. They will use available systems and resources to track data, documents and processes. The Assistant will have frequent interaction with staff throughout the program and in other Conservancy offices, donors, other business relations, and with vendors.

WE'RE LOOKING FOR YOU

  • Duties are performed according to instructions or established practices; supervisor will resolve any problems or questions;
  • Maintain limited financial responsibility, which may include processing invoices or creating travel expense reports;
  • May purchase equipment and supplies as provided for in budget and in consultation with supervisor;
  • Assist IT Manager as a Key User to provide basic IT Support to staff
  • May serve as a team member for assigned work teams; and
  • Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

WHAT YOU'LL BRING

  • High school diploma plus 1-year experience or equivalent combination;
  • Experience providing administrative support including some or all of the following: phones/customer service, mail distribution, processing check requests, and coordinating travel arrangements; and
  • Experience working and communicating with a wide range of people.


DESIRED QUALIFICATIONS

  • Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
  • Experience using MS office, Word, Excel and Outlook;
  • Experience managing diverse activities to meet deadlines;
  • Flexibility and adaptability to changing situations;
  • Excellent customer service skills and focus;
  • Familiarity with standard business communications;
  • Some college or higher education; and/or
  • Strong organizational skills and attention to detail.

WHAT WE BRING


Since 1951, TNC has been doing work you can believe in. Through grassroots action, we have grown from a small non-profit into one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff and partners, we impact conservation around the world!

TNC offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, a 401(k) plan with an 8% employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits on our Culture Tab on nature.org/careers.

We’re proud to offer a flexible work environment that supports of the health and well-being of the people we employ.

ADDITIONAL JOB INFORMATION


Salary $18.50-$19.50/hour

The Nature Conservancy offers a competitive, comprehensive benefits package including; health care benefits, flexible spending accounts, 401(k) plan including employer match, accrued paid time off (including annual, personal, and sick leave), life insurance, disability coverage, employee assistance program, other life and work wellness benefits. Benefits may be subject to generally applicable eligibility, waiting period, contribution, and other requirements and conditions. Learn more about our benefits at nature.org/careers. We’re proud to offer a work-environment that is supportive of the health, wellness, and flexibility needs of the people we employ.

AUTO SAFETY POLICY


This position requires a valid driver's license and compliance with TNC’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit https://www.nature.org/en-us/about-us/careers/recruitment/ under the FAQ section.

Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.

APPLY NOW


To apply for job ID 52210, submit your materials online by using the Apply Now button at https://careers.nature.org/ by 11:59 PM EST on October 16, 2022. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.

Where legally permissible, TNC requires all new employees to be fully vaccinated and willing to keep up to date with vaccines that protect against COVID-19. By accepting an offer of employment, you agree to comply with this requirement, unless you are entitled to a legally mandated exemption.