Executive Assistant/Trustee Liaison
The Nature Conservancy
Boston, MA, United States
7 days ago
Boston, Massachusetts, USA
(Work location may be negotiable.)
WHO WE ARE
The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube on Glassdoor.
Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”
Executive Director Support
The Executive Assistant/Trustee Liaison works as a trusted partner to the State Director, providing high-level administrative support for the chapter. Responsibilities include supporting the Massachusetts State Director’s administrative affairs and project and process management. They provide in-depth support to the State Director in the form of meticulous calendar management, expense reporting, travel arrangements, meetings logistics, communications, and project and report coordination. They may act as the first point of contact with staff, Trustees, donors, leaders and partners in business, policy, and conservation, and the general public and makes decisions on priority of commitments for the State Director. They assemble information about people/relationships and context for upcoming meetings, enter call reports on behalf of State Director into fundraising database, and maintain all files for the Director.
This key team member also serves as Trustee Liaison to the Massachusetts Chapter’s Board of Trustees, responsible for all aspects of planning, organizing, and maintaining budgets for trustee events, disseminating important information, assembling Trustee meeting materials, monitoring the trustee website, coordinating the on-boarding and orientation of new Trustees, planning and coordinating meetings for the Board’s committees, taking meeting minutes, and other Trustee-related administrative duties. Frequent and enthusiastic interaction and communications is required. They also work closely with the State Director, Development Director, and Chapter leadership team to design and implement a highly engaging experience for Board members. This position works hand in hand with Chapter leads for board committee work including trustee recruitment and engagement, finance, executive, and development and communications, tracking all trustee communications to ensure consistent and strategic contact. Additionally, the Executive Assistant/Trustee Liaison works closely with colleagues to write a variety of external communications such as reports and proposals.
RESPONSIBILITIES AND SCOPE
- Proactively manage State Director’s calendar by scheduling appointments, arranging meetings and troubleshooting issues. Make travel arrangements, coordinating activities with partners and donors as appropriate. Support the State Director by assisting with correspondence, expense reimbursements and other tasks as needed.
- Attend and support all MA leadership meetings.
- Enter interaction data on behalf of State Director into Blackbaud CRM software (TNC’s Constituent Relationship Management System), working closely with development team to ensure accuracy.
- Plan and manage all board meetings and events by working closely with State Director, Development Director, Trustees and colleagues. Manage all meeting logistics such as scheduling, site and catering, AV and conferencing tools. Work closely with leadership to plan strategic and engaging meeting agendas and manage all meeting documentation (i.e. board packets) and presentations. Take minutes and handle any follow-up duties. Maintain appropriate administrative and board files. Propose and implement changes in process and goals as needed.
- Responsible for organizing Massachusetts Trustee orientation program implementation and materials.
- Proactively manage and track Board committees and strategy groups by ensuring members are meeting regularly to address critical and timely chapter needs. Supports committees by designing content and agendas in partnership with committee chair and staff liaison, scheduling meetings, preparing materials, attending and facilitating meetings when relevant, taking minutes, and coordinating and communicating follow-up tasks.
- Partner with fundraising, communications and conservation staff to write informative and accurate proposals and reports that support the efforts of the fundraising team.
- Serves as liaison between Trustees and both Chapter and Worldwide Office staff. Build strong trustee relationships by being responsive to needs and requests and ensuring colleagues are engaged. Respond to requests from the TNC-wide Trustee Program Coordinator, participate on conference calls and develop relationships with other OU counterparts.
- Seeks out and pursues best practices for board management to achieve a high level of engagement and best-in-class volunteer experience.
- Opportunity to work with other teams on discreet projects, given time and employee interest.
- Bachelor’s degree and 2 years’ experience or equivalent combination.
- Strong organizational skills, accuracy and attention to detail.
- Experience managing diverse activities to meet deadlines.
- Experience organizing and managing meetings and events.
- Excellent interpersonal skills and experience working across teams and communicating tactfully with a wide range of people.
- Ability to track decisions, distribute action items, and follow up on progress.
- Ability to use existing technology (hardware and software) to achieve desired results.
- Excellent spelling, grammar and punctuation in written communication.
- Experience organizing time and managing diverse activities to meet deadlines.
- Multi- lingual and multi-cultural or cross-cultural experience appreciated.
- Interest and ability in incorporating a diversity, equity, and inclusion lens when communicating and decision-making.
- Ability to analyze information for the purpose of coordinating and planning activities, and solving problems.
- Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff;
- Experience writing and editing one or more of the following: newsletters, magazines, blogs, annual reports, donor profiles, acknowledgment letters, campaign brochures, funding proposals, fact sheets, or equivalent.
- Effective and proactive problem-solving skills.
- Ability to manage and analyze data for the purpose of preparing reports, coordinating efforts and solving problems.
$55k- $63k based on experience & location
To apply for job ID 51719, submit your materials online by using the Apply Now button at https://careers.nature.org/. Need help applying? Visit our recruitment page or contact firstname.lastname@example.org.
The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.
Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!
TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to email@example.com with Request for Accommodation in the subject line.
Where legally permissible, TNC requires all new employees to be fully vaccinated and willing to keep up to date with vaccines that protect against COVID-19. By accepting an offer of employment, you agree to comply with this requirement, unless you are entitled to a legally mandated exemption.