Executive/Operations Assistant

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The Nature Conservancy

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Boise, ID, United States

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11 days ago

OFFICE LOCATION


Boise, Idaho, USA

WHO WE ARE


The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube on Glassdoor.

Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”

YOUR POSITION WITH TNC


The Executive/Operations Assistant will provide direct administrative support to the Idaho State Director and support general operations management in the Boise, Idaho office. The position will report to the State Director, with a “dotted line” reporting to the Director of Finance and Operations and will be a member of the Operations Team. This is a part-time, regular, position anticipated to be 25 hours per week. The office is in Boise, Idaho.

ESSENTIAL FUNCTIONS


Executive Assistant (EA) 65%: Will be responsible for a variety of administrative support tasks requested by the State Director, which may include domestic and international travel arrangements, calendar management, drafting correspondence, processing expenses, and assisting with the scheduling and logistics of meetings and special events. The EA will manage the Executive Leadership Team and attend Leadership Team meetings, coordinate activities with multiple variables, setting realistic deadlines and managing the timeline. They will apply established processes and practices in order to improve effectiveness. The EA may communicate on behalf of the State Director with staff in various programs across the Conservancy, as well as with donors, vendors, and business relations.

Operations Assistant (OA) 35%: Will be responsible for a full range of administrative support for the Boise office staff and the Idaho Operations Team. Functions include, but are not limited to, greeting guests, answering phones, maintaining office equipment and the Boise auto fleet, working with vendors, ordering office supplies, technology support, facility management/liaison with landlord and coordinating logistics for meetings, trainings and events. The OA must be courteous, personable and tactful as this position interacts with visitors, donors, staff and others.

RESPONSIBILITIES AND SCOPE

  • Does not supervise any staff, but may supervise volunteers, interns, or temporary staff;
  • Acts independently on assigned tasks and exercises independent judgment based on analysis and experience; work is diversified and may not always fall under established practices and guidelines.
  • Ensures compliance with Conservancy policies and procedures
  • Demonstrate sensitivity in handling confidential information;
  • Makes purchases, process invoices, may contract with vendors
  • Identify routine problems and utilize existing resources for resolution, referring difficult questions and problems to supervisor;
  • Make day-to-day decisions within the scope of work assignments and prioritize work independently;
  • Serve as a team member for assigned projects;
  • Travel and work flexible hours as necessary in the Boise office
  • Work environment involves only infrequent exposure to disagreeable elements and physical exertion and/or strain

MINIMUM QUALIFICATIONS

  • Bachelor’s degree and 2-year experience or equivalent combination;
  • Experience in business writing, editing, and proofreading;
  • Experience organizing time and managing diverse activities to meet deadlines; and
  • Experience working and communicating with a wide range of people
  • Service oriented.
  • Experience in demonstrating flexibility to changing situations and priorities.
  • Experience in MS Office, Word, Excel, Power Point and some database management.


ADDITIONAL JOB INFORMATION


DESIRED QUALIFICATIONS

  • Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
  • Ability to analyze information for the purpose of preparing reports, coordinating activities, and solving problems;
  • Ability to use existing technology to achieve desired results.
  • Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff; and/or
  • Strong organizational skills and attention to detail

AUTO SAFETY POLICY


This position requires a valid driver's license and compliance with TNC’s Auto Safety Program. Employees may not drive Conservancy-owned/leased vehicles, rental cars, or personal vehicles on behalf of the Conservancy if considered "high risk drivers." To learn more about the Auto Safety Program, visit https://www.nature.org/en-us/about-us/careers/recruitment/ under the FAQ section.

Employment in this position will be contingent upon completion of a Vehicle Use Agreement, which may include a review of the prospective employee's motor vehicle record.