Senior Operations Specialist (Hybrid, Arlington, VA Office)

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The Nature Conservancy

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Arlington, VA, United States

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15 days ago

OFFICE LOCATION


Arlington, Virginia, USA

Hybrid location

#LI-VS1

WHO WE ARE


The Nature Conservancy’s mission is to protect the lands and waters upon which all life depends. As a science-based organization, we create innovative, on-the-ground solutions to our world’s toughest challenges so that we can create a world in which people and nature thrive. We’re rooted in our Mission and guided by our Values, which includes a Commitment to Diversity and Respect for People, Communities, and Cultures. Whether it’s career development, flexible schedules, or a rewarding mission, there’s lots of reasons to love life #insideTNC. Want a better insight to TNC? Check out our TNC Talent playlist on YouTube on Glassdoor.

Our goal is to cultivate an inclusive work environment so that all our colleagues around the globe feel a sense of belonging, and that their unique contributions to our mission are valued. We’ll only achieve our Mission by hiring and engaging a diverse workforce that reflects the communities in which we work. In addition to the requirements in our postings, we recognize that people come with talent and experiences outside of a job. Diversity of experience and skills combined with passion is a key to innovation and a culture of inclusion! Please apply – we’d love to hear from you. To quote myriad TNC staff members, “you’ll join for our mission, and you’ll stay for our people.”

WHAT WE CAN ACHIEVE TOGETHER


The Operations Specialist is responsible for supporting the GLT/ERT by providing administrative support, planning, administering, and evaluating processes and procedures for efficiency and effectiveness. These duties include managing projects and initiatives by using excellent project management skills under minimal supervision. The Operations Specialist must be organized with a strong attention to detail, combined with interpersonal skills to quickly build rapport and trust at all levels of the organization.

RESPONSIBILITIES AND SCOPE

  • Time Reporting Coordinator for the Business Unit, tracking employees’ time and ensuring accuracy.
  • Work with the supervisor on recruitments to include posting, running demographic reports and scheduling interviews.
  • Prepare and send new orientation materials to new hires and ensure they have the necessary equipment prior to their start date.
  • Order office and computer supplies and equipment.
  • Update legal organization charts and contact lists.
  • Manage Milestone Anniversary and You Rock awards programs.
  • Pay invoices according to policy, ensuring expenses are charged where budgeted.
  • Request home office locations and track staff work agreements.
  • Assist with team retreats/events to ensure a positive and collaborative experience.
  • Cross train to backup legal operations team members.
  • Must be able to work at a fast pace and think under pressure when dealing with crisis management. Maintain calm demeanor and professionalism when staff may be distraught.
  • This position can be physical in nature when setting up for an event. Occasional lift/move 25 – 50 pounds.

WE'RE LOOKING FOR YOU


Are you an organized and creative thinker, with strong attention to detail, who thrives in a fast-paced environment? Are you passionate about supporting an operations function of a high-caliber, globally dispersed legal team? The Global Legal and Enterprise Risk Teams (GLT/ERT) is looking for an Operations Specialist who will be responsible for managing administrative and operational functions that support the GLT/ERT. The Operations Specialist will support the team by working closely with the Director of Finance Operations and collaborate across the GLT/ERT and others as appropriate.

WHAT YOU'LL BRING

  • Bachelor’s degree and 3 years related experience or equivalent combination;
  • Experience managing projects or events from conception to execution.
  • Experience in one or more of the following areas: database management and spreadsheet software; constructing and producing reports; data input, manipulation and analysis.
  • Experience working with MS Office software, including Word, Excel, Access and PowerPoint
  • Experience presenting self as a forward thinker, energetic, motivated, creative, relationship builder and a leader.
  • Experience working with cross-functional teams.

DESIRED QUALIFICATIONS

  • Excellent written and verbal communication skills.
  • Strong organizational skills and attention to detail.
  • Experience with Recruiting practices.
  • Experience responding to HR related questions and issues from employees/management.
  • Broad understanding of fundamental HR concepts, processes, and services.
  • Experience working in a SharePoint environment.
  • Experience managing programs.
  • Experience with People Soft.
  • Solid knowledge of word processing, database management, and spreadsheet software, with ability to construct and
  • produce reports, data input, manipulation, and analysis.
  • Multi-lingual skills and multi-cultural or cross-cultural experience appreciated.

WHAT WE BRING


Since 1951, The Nature Conservancy has been doing work you can believe in protecting the lands and waters that all life depends on. Through grassroots action, TNC has grown to become one of the most effective and wide-reaching environmental organizations in the world. Thanks to more than 1 million members, over 400 scientists, and the dedicated efforts of our diverse staff, we impact conservation throughout the world!

The Nature Conservancy offers a competitive, comprehensive benefits package including health care benefits, flexible spending accounts, 401(k) plan to include employer match, parental leave, accrued paid time off, life insurance, disability coverage, employee assistance program, other life and work well-being benefits. Learn more about our benefits in the Culture Tab on nature.org/careers.

We’re proud to offer a work environment that is supportive of the health, well-being, and flexibility needs of the people we employ!

APPLY NOW


To apply for Job ID 51650, submit your materials (COVER LETTER and RESUME REQUIRED) online by using the Apply Now button at https://careers.nature.org/ by 11:59 PM EST on July 11, 2022. Need help applying? Visit our recruitment page or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

Do you have military experience? Visit our U.S. Military Skills Translator to match your military experience with our current job openings!

TNC is committed to offering accommodations for qualified individuals with disabilities and disabled veterans in our job application process. If you need assistance or an accommodation due to a disability, please send a note to applyhelp@tnc.org with Request for Accommodation in the subject line.

Where legally permissible, TNC requires all new employees to be fully vaccinated and willing to keep up to date with vaccines that protect against COVID-19. By accepting an offer of employment, you agree to comply with this requirement, unless you are entitled to a legally mandated exemption.