Project Officer, Under2, London

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The Climate Group

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London, United Kingdom

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15 days ago

Summary

Climate Group is seeking an enthusiastic Under2 Project Officer to join our growing team at our headquarters in London. The role will be key in delivering the Under2 teams mission by supporting the projects financial and resource management and reporting, as well as building strong relationships with internal and external stakeholders across the globe, including our regional offices, donors and project partner organisations.

We are looking for a dynamic team player who will thrive in a growing organisation with ambitious plans to drive climate action. Fast.


About Climate Group


Climate Group drives climate action. Fast. Our goal is a world of net zero carbon emissions by 2050, with greater prosperity for all.

We focus on systems with the highest emissions and where our networks have the greatest opportunity to drive change. We do this by building large and influential networks and holding organisations accountable, turning their commitments into action.

We share what we achieve together to show more organisations what they could do. We are an international non-profit organisation, founded in 2004, with offices in London, Amsterdam, New Delhi and New York. We are proud to be part of the We Mean Business coalition.

Climate Group is the Secretariat to the Under2 Coalition, which is a group of ambitious state and regional governments committed to keeping global temperature rises to well below 2°C. The coalition is made up of more than 260 governments who represent over 1.75 billion people and 50% of the global economy. In 2021, the Under2 Coalition made a collective commitment to reach net zero by 2050 as a group.

About the role

This is an exciting role for a dynamic individual interested in making a difference on climate change by supporting the project teams across the Under2 Coalition Secretariat. You will have strong skills in budget and contractual management, be a good communicator and will have the flexibility to work cross-culturally and across a range of functional areas.

You will be responsible for ensuring donor compliance, including leading budget management and partner contract management, monitoring and reporting, ensuring that rigorous project management standards are maintained.
You will play a key role in implementing the day-to-day activities of the Under2s global projects by supporting the project managers with project financial and resource management. The role requires building strong relationships with teams across the organisations, including Finance, Fundraising and Operations, as well as external stakeholders including donors and project partner organisations.

The role will be employed at our London office and will report to the Net Zero Futures Project Manager.


Key Responsibilities:


Reporting, contract and financial management:


  • Support project managers with financial management of the projects by monitoring timesheet and project expenses, ensuring that budgets are correctly managed, updated and uploaded on the internal system (Salesforce), and funds are requested from the donor in a timely manner.
  • Working closely with project managers, Finance and Fundraising teams to ensure that projects are delivered in compliance with donor requirements and follow good administrative practices.
  • Prepare financial reports to be submitted to the donor on time, ensuring high standards of quality.
  • Conduct regular financial review of the project spend and forecasts, in collaboration with the Finance team.
  • Manage and maintain relationships with the relevant donor counterparts.

Partner and subcontractor management


  • Support project managers with partner/subcontractor contract and financial management and be a focal point for related queries.
  • Review and process financial reports, request of funds/invoices from the partners and subcontractors and attend regular coordination meetings.

Governance
  • Ensure that the necessary internal procedures and governance processes are followed in coordination with other teams across the organisation.
  • Create, update and maintain relevant project guidance documents and templates, and ensure that the information is stored in the correct locations and shared with relevant team members.
  • Maintain project risk registers that identify, mitigate and track potential issues that the projects may face, and escalate the risk to project managers and senior management team.
  • Make use of internal systems such as Salesforce and FinancialForce for the management of the projects.


Other

  • Provide budget development support to the Fundraising team when required.
  • Undertake other tasks to support across the team when required.


About you


Essential


  • Hands-on experience of supporting with project budget management
  • Proven track record of success in project delivery, including managing subcontractors to ensure fulfilment of the project schedule and quality of work
  • Excellent Excel skills
  • Exceptional attention to detail and strong organisational skills
  • Excellent communications skills, including the ability to collaborate with multiple stakeholders internally and externally
  • Proactive self-starter, able to work independently
  • Ability to prioritise effectively in a fast-paced environment


Desirable

  • Organisations (e.g. DFID, USAID, GIZ, andothers)
  • Knowledge of project management software (e.g.Microsoft Project, FinancialForce)
  • Project management qualifications such asAgile certifications or PRINCE2
  • Experience of working in internationalorganisations
  • An interest in and understanding of climatepolicies


Location


You will be employed at our London headquarters. We are operating on a flexible and hybrid way of working in our new office based in Tower Hill (SE1 2NQ), 3 days in the office and 2 days working from home. Some international travel may be required.

Terms & Conditions

This is a full-time, fixed term 6 months position with the possibility of renewal.

The salary for this position is £25,600 - £28,799 per annum based on experience.

In addition to the salary, the role holder will benefit from:


  • 25 days holiday pro rata, plus public holidays; additional leave following three and six years service
  • 10% non-contributory pension scheme following three months service
  • Private healthcare and Cash Plan on completion of probation
  • Life Assurance
  • Wellbeing allowance
  • Season ticket loan
  • Bike loan
  • Volunteering day on completion of probation


How to apply


Use the Apply button to apply for this vacancy. Should you require further information, please contact Rie Yamashita, Net Zero Futures Project Manager, on RYamashita@climategroup.org

Applications for this position should come in the form of a CV and cover letter. The expected closing date for submitting your application is May 20, 2022. We welcome early applications as we will be conducting interviews on a rolling basis and therefore hold the right to close this vacancy earlier, should we find a suitable candidate for the role.

The requisite eligibility criteria, or work visa to work in the UK are a requirement for this position and no relocation and/or sponsorship costs will be borne by Climate Group.