Executive Assistant, London

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The Climate Group

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London, United Kingdom

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10 days ago

Summary

Were looking for an Executive Assistant to join our growing team! Youll provide executive support for our CEO and two of our Executive Directors as well as taking actions that will enhance our one supportive team culture and great office environment. Youll play an important role in helping us achieve our climate action mission and organisational goals.


Were looking for a dynamic team player who will thrive in a growing organisation with ambitious plans to drive climate action. Fast.

About Climate Group

Climate Group is an Equal Opportunities Employer. We are committed to equality, diversity and inclusion, ensuring that everyone in our team has the opportunity to thrive and excel. We welcome and encourage job applications from people of all backgrounds.

Climate Group drives climate action. Fast. Our goal is a world of net zero carbon emissions by 2050, with greater prosperity for all.

We focus on systems with the highest emissions and where our networks have the greatest opportunity to drive change. We do this by building large and influential networks and holding organisations accountable, turning their commitments into action.

We share what we achieve together to show more organisations what they could do. We are an international non-profit organisation, founded in 2004, with offices in London, Amsterdam, Beijing, New Delhi and New York.

About the role

Executive support (80%)


  • Diary management and coordination of internal and external meetings with senior stakeholders
  • Arrange national and international travel and accommodation, including preparing itineraries, briefings and schedules
  • Support for internal and external meetings including developing presentations as required, running reports, organising briefings and ensuring all documentation is available, circulated and published on SharePoint as necessary
  • Filing and reconciling business expenses, management of any administration tasks
  • Manage and respond to correspondence as required
  • Provide administrative support including planning, coordinating, minuting and following-up on CEO and Directors team meetings and away days as required
  • Support CEO and Directors with delegate identification and management for our large events and provide logistics support during the events
  • Liaise with senior international contacts to coordinate and arrange the CEO and Directors attendance at overseas board and committee meetings, as necessary
  • Provide ad-hoc support to the Chair of the Board
  • Opportunity to personally contribute on projects or working groups in areas of interest
Office support (20%)
  • Support the Office Manager in delivering a welcoming and productive office environment for our people and visitors
  • Arrange regional and international travel for the wider team, including any document preparation and venue management
  • Help organise and coordinate internal and external events, including staff socials and global staff events
  • Undertake other related tasks as and when required

About you

You are a team player, enjoy a dynamic environment and thrive when working across teams. You have a hands-on attitude and a friendly, approachable manner, ideally with demonstrable experience in an EA role at senior level in a corporate or non-profit environment.

You are able to deal with a wide range of tasks reliably and confidently. Working on your own initiative, you have a conscientious approach and can make sound judgement calls, while maintaining confidentiality. You can demonstrate strong organisational skills and the ability to prioritise a range of tasks, with excellent attention to detail.

Essential


  • Ability to work calmly, efficiently and to tight deadlines with high attention to detail
  • Ability to exercise judgement and deal with queries in an accurate, timely, professional manner, particularly in sensitive or high-pressure situations
  • Flexible, adaptable and willing to help
  • Proactive and able to prioritise own workload
  • Strong written and spoken English and ability to develop written materials and correspondence in house tone of voice
  • Experience in minute taking and co-ordinating meetings
  • Experience handling highly confidential information
  • Expertise in MS Office packages (MS Word, Excel, PowerPoint) and a general understanding of IT systems to enable efficient completion of responsibilities
Desirable
  • Knowledge of Salesforce
  • Experience working at executive level
  • Travel booking and itineraries
  • Additional language skills

Location

Youll be based in our London head office near Tower Bridge (SE1 2NQ), a 12-minute walk from London Bridge station and enjoy the benefits of flexible and hybrid working: 3 days in the office and 2 days from home.

As well as having excellent green credentials, our brand new open-plan workspace offers the ultimate flexibility for your working day, whether youre working collaboratively, hosting a hybrid meeting with your global colleagues, or need some focus time in an acoustic booth or at a standing desk. The building also offers a well-equipped gym, secure bike parking and showers.

Occasional international travel will be required.


What we offer


Our people are at the heart of what we do and are our greatest asset. Youll be joining a global community of bold, ambitious doers who are committed to driving climate action fast.

This is a permanent full-time position. The salary offered is £28,000 to £32,000 per annum, based on experience.


In addition to the rewards youll find from working with friendly, passionate people wholl challenge and help you grow, we offer a fantastic benefits package:


  • 25 days holiday per year, plus public holidays
  • Long-service holiday bonus of an additional day after three and six years service
  • 10% non-contributory pension scheme after three months service
  • Hybrid working
  • Private medical insurance and cash plan on completion of probation
  • Life assurance
  • Monthly wellbeing allowance plus Headspace membership
  • Paid leave for volunteering, moving house and getting married
  • Season ticket loan
  • Bike loan scheme
  • Comprehensive learning and development initiatives to help you reach your full potential


Apply now

Submit your application now using the Apply button.

Applications for this position should come in the form of a CV and cover letter, which should be no longer than one page and should include why you want to work with Climate Group and how your experience, skills and knowledge relate to the competencies outlined above.

If you need any further information, require the job advert in an accessible format, or need additional support at any stage of the recruitment process, please contact Heather James on HJames@theclimategroup.org.

The closing date for applications is 31 January 2023. Well be holding interviews on a rolling basis, therefore welcome and encourage early applications.

The requisite eligibility criteria, or work visa to work in the UK are a requirement for this position and no relocation and/or sponsorship costs will be borne by Climate Group.