Executive Administrative Assistant & Office Manager

Location: Miami, FL — Onsite (Wynwood HQ)**

Reports to: President, Terra Energy**

Also provides support to: Founder & CEO

About Terra Energy

Terra Energy is the largest residential solar provider in Florida, achieving this position in just 18 months. We’re now expanding into Texas and California — the three largest and most influential solar markets in the U.S.

Our innovative solar subscription model eliminates upfront costs and long-term contracts, offering homeowners up to 50% savings on energy bills with no maintenance or service burden.

By removing friction from the process, Terra makes clean energy accessible, affordable, and effortless — accelerating the transition to a decentralized, sustainable energy future.

The Opportunity

Terra Energy’s leadership team is expanding quickly, and we’re looking for an exceptional Executive Administrative Assistant & Office Manager to play a central role in keeping our Miami headquarters organized, efficient, and professional.

This role reports directly to the President and provides day-to-day administrative, scheduling, and organizational support, while also assisting the Founder & CEO as needed.

The ideal candidate is polished, detail-oriented, and proactive — someone who thrives in a fast-paced environment and takes pride in helping a high-performing executive team stay focused and effective.

Key Responsibilities

Executive Support

• Manage the President’s calendar, meetings, and travel; support scheduling for the Founder & CEO when needed.
• Coordinate across departments and external partners to prioritize meetings and requests.
• Prepare agendas, notes, and follow-up materials for leadership meetings.
• Draft and edit correspondence, presentations, and internal communications.
• Handle confidential information with discretion and professionalism.

Office Management

• Oversee day-to-day operations of Terra’s Wynwood HQ, maintaining a clean, professional, and efficient workspace.
• Act as the point of contact for building management, vendors, and office services.
• Manage office supplies, shipments, and team logistics.
• Coordinate office events, team meetings, and occasional offsites.

Administrative Coordination

• Assist with invoices, expense reports, and light bookkeeping tasks.
• Maintain digital and physical filing systems and key company documentation.
• Support onboarding of new hires and coordination between departments.
• Help prepare materials for leadership presentations and company meetings.

Candidate Profile

Qualifications

• 4–7 years of experience as an Executive Assistant, Administrative Coordinator, or Office Manager.
• Prior experience supporting senior executives; startup or high-growth company experience a plus.
• Excellent communication skills in English; Spanish a plus.
• Highly proficient in Google Workspace and Microsoft Office Suite.
• Based in Miami and able to work onsite full-time at the Wynwood HQ.

Attributes

• Organized & Disciplined: Keeps multiple moving parts running seamlessly.
• Proactive: Anticipates needs, communicates clearly, and solves problems fast.
• Trustworthy: Handles sensitive information with integrity and discretion.
• Polished: Represents leadership with professionalism and warmth.
• Team-Oriented: Brings positive energy and collaboration to the office every day.

Why Join Terra Energy

• Work directly with the President and support the Founder & CEO of one of America’s fastest-growing clean energy companies.
• Help shape the operations and culture of our Wynwood HQ.
• Join a mission-driven team bringing affordable clean energy to every home in America.
• Competitive compensation, growth potential, and a collaborative, professional environment.
• A culture grounded in humility, excellence, and disciplined execution.