Administrative Assistant

Position Overview

The Administrative Assistant provides essential support to daily office operations by managing administrative tasks, coordinating communication, and ensuring an organized and efficient work environment. This role serves as the first point of contact for internal teams, clients, and vendors, and plays a key part in maintaining smooth, professional business operations.

This position will begin with paid training on the renewables industry, our internal processes, and a working knowledge of of the energy systems we install.

A positive attitude, a willingness to help, and the ability to adapt to the needs of the business are all critical for this role.

Key Responsibilities

• Answer and route phone calls; respond to emails and general inquiries
• Schedule and coordinate meetings, appointments, and travel arrangements
• Maintain organized digital and physical filing systems
• Prepare documents, reports, and presentations as needed
• Assist with data entry, recordkeeping, and updating company databases
• Manage office supplies inventory and place orders when necessary
• Support HR and accounting tasks such as onboarding paperwork, invoice processing, and expense tracking
• Greet and assist visitors professionally
• Coordinate with internal departments to support ongoing projects and administrative needs
• Ensure the office remains clean, functional, and well-organized

Qualifications

• High school diploma required; associate’s or bachelor’s degree preferred
• Prior administrative or office support experience is a plus
• Strong verbal and written communication skills
• Proficiency in Microsoft Office/Google Workspace
• Excellent organizational skills and attention to detail
• Ability to multitask and prioritize in a fast-paced environment
• Positive, professional attitude with strong interpersonal skills

Key Competencies

• Reliability and discretion
• Problem-solving and initiative
• Time management
• Customer service mindset
• Adaptability and willingness to learn