About The Company
Carbon Mapper is a distinguished non-profit organization headquartered in Pasadena, California, dedicated to advancing global efforts in reducing greenhouse gas emissions. By harnessing cutting-edge remote sensing technology, the organization aims to make methane and carbon dioxide data accessible and actionable for stakeholders worldwide. Their innovative approach involves deploying a constellation of satellites to detect, pinpoint, and quantify emissions at the facility level, providing critical data that supports informed decision-making and effective mitigation strategies. All data collected by Carbon Mapper is publicly available through their Data Portal, fostering transparency and collaboration in addressing climate change. The organization also partners with various stakeholders, including governments, research institutions, and industry leaders, to fill data gaps, lead scientific research, and promote education on emissions reduction. With a mission rooted in science, transparency, and impact, Carbon Mapper is committed to driving meaningful environmental change through technological innovation and strategic partnerships.
About The Role
Carbon Mapper is seeking a highly organized and discreet Senior Administrative Assistant to provide comprehensive administrative and operational support to the Legal General Counsel and the Director of Human Resources. This pivotal role involves managing complex schedules, coordinating confidential activities, and ensuring the smooth functioning of legal and HR departments. The ideal candidate will serve as a key liaison between executive leadership, legal, HR, and other departments, facilitating effective communication and project coordination. This position requires a proactive individual capable of handling multiple priorities in a fast-paced environment while maintaining professionalism and sound judgment. The Senior Administrative Assistant will support a variety of functions including legal documentation, compliance activities, onboarding, and employee relations, contributing significantly to the organization’s operational efficiency and strategic initiatives.
Qualifications
Carbon Mapper is an equal opportunity employer committed to fostering an inclusive environment for all employees and applicants. We celebrate diversity and are dedicated to providing equal employment opportunities regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or any other protected status. We believe that a diverse team enhances our ability to innovate and achieve our mission of reducing greenhouse gas emissions globally.
Carbon Mapper is a distinguished non-profit organization headquartered in Pasadena, California, dedicated to advancing global efforts in reducing greenhouse gas emissions. By harnessing cutting-edge remote sensing technology, the organization aims to make methane and carbon dioxide data accessible and actionable for stakeholders worldwide. Their innovative approach involves deploying a constellation of satellites to detect, pinpoint, and quantify emissions at the facility level, providing critical data that supports informed decision-making and effective mitigation strategies. All data collected by Carbon Mapper is publicly available through their Data Portal, fostering transparency and collaboration in addressing climate change. The organization also partners with various stakeholders, including governments, research institutions, and industry leaders, to fill data gaps, lead scientific research, and promote education on emissions reduction. With a mission rooted in science, transparency, and impact, Carbon Mapper is committed to driving meaningful environmental change through technological innovation and strategic partnerships.
About The Role
Carbon Mapper is seeking a highly organized and discreet Senior Administrative Assistant to provide comprehensive administrative and operational support to the Legal General Counsel and the Director of Human Resources. This pivotal role involves managing complex schedules, coordinating confidential activities, and ensuring the smooth functioning of legal and HR departments. The ideal candidate will serve as a key liaison between executive leadership, legal, HR, and other departments, facilitating effective communication and project coordination. This position requires a proactive individual capable of handling multiple priorities in a fast-paced environment while maintaining professionalism and sound judgment. The Senior Administrative Assistant will support a variety of functions including legal documentation, compliance activities, onboarding, and employee relations, contributing significantly to the organization’s operational efficiency and strategic initiatives.
Qualifications
- Minimum of 5+ years of experience in a senior administrative, legal, or HR support role
- Proven ability to handle confidential and sensitive information with discretion
- Excellent organizational, time management, and prioritization skills
- Strong written and verbal communication skills
- Proficiency in Google Workspace and/or Microsoft Office Suite
- Experience managing complex calendars and coordinating across multiple time zones
- Ability to work independently with minimal supervision
- Familiarity with legal and HR documentation, processes, and compliance requirements
- Experience supporting executive leadership in a remote or distributed environment (preferred)
- Paralegal or HR certification is a plus but not required
- Provide high-level administrative support to the Legal General Counsel and HR Director, including managing calendars, scheduling meetings, and coordinating domestic and international travel arrangements
- Prepare agendas, briefing materials, and follow-up notes for meetings to ensure effective communication and documentation
- Assist with legal document preparation, formatting, and version control for agreements, policies, and compliance materials
- Track contract workflows, signatures, renewals, and maintain organized, secure filing systems for legal and HR documentation
- Support governance activities such as board materials preparation and compliance tracking
- Assist with HR operational processes including onboarding, offboarding, employee changes, and maintaining confidentiality of sensitive personnel records
- Coordinate interviews, candidate scheduling, and recruitment logistics to support talent acquisition efforts
- Draft, edit, and format internal and external communications, including employee letters and HR templates
- Act as a liaison between Legal, HR, Finance, and executive leadership, tracking action items and ensuring timely follow-through
- Support project coordination for legal and HR initiatives, maintaining high attention to detail across multiple workstreams
- Comprehensive health coverage including medical, dental, and vision insurance
- Generous paid time-off policy to promote work-life balance
- Opportunities for professional development and continuous learning
- Flexible work arrangements supporting remote and virtual work environments
- Competitive salary range of $95,000 - $110,000 annually, commensurate with experience and qualifications
Carbon Mapper is an equal opportunity employer committed to fostering an inclusive environment for all employees and applicants. We celebrate diversity and are dedicated to providing equal employment opportunities regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, disability, or any other protected status. We believe that a diverse team enhances our ability to innovate and achieve our mission of reducing greenhouse gas emissions globally.