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Stellar Energy provides state-of-the-art solutions customers build in for optimized energy performance now; and in the preparation for the energy needs of tomorrow. In business for 25 years, we’ve delivered added energy efficiency and capacity to customers in more than 15 countries. More dispatchable power. Increased LNG production. Greater Data Center efficiency and lower costs. Hyperscale deployment at the best possible speed to first megawatt. All delivered with the lower emissions required to support our partners’ unique sustainability objectives.

Stellar Energy specializes in a wide range of engineering and manufacturing solutions within the energy sector including turbine inlet air chilling, central utility plants, district cooling, combined heat & power systems, thermal energy storage, inlet air heating, data center chilling, and inlet air chilling for LNG facilities. Additionally, our expertise extends to start-up & commissioning, system health analysis, services, and training. Our in-house team of skilled engineers and dedicated tradespeople are the reason we are the global leader in customized solutions. Stellar Energy strives to add value to today’s energy infrastructure, achieving secure, affordable, and sustainable energy that will help to create a responsible energy economy.

Job Description: The Executive Assistant is responsible for overall administrative support for the Chief of Staff and Legal.

Essential Functions

  • Prepares a variety of memos, forms, letters, and reports.
  • Manages NDA log.
  • Notes commitments made by executives during meetings and arranges for staff implementation.
  • Attends meetings, takes meeting minutes, issues action items, and tracks progress on executive’s behalf.
  • Reads outgoing correspondence for executive approval and alerts writers to any conflicts or departure from policies or executive's viewpoints.
  • In executive's absence, ensures that requests for action or information are relayed to the appropriate staff member.
  • Interprets requests, helps implement action, and decides whether executive should be notified of important or emergency matters as needed.
  • Organizes and arranges for staff members to represent organization at meetings and conferences, using own initiative.
  • Contacts or replies to contacts from high-ranking individuals who may be from large national or international firms and may involve unique situations, and each contact must be handled differently, using judgment and discretion.
  • Reads and routes incoming mail.
  • Completes all other duties as directed by Chief of Staff and Legal.

Required Education and Experience

  • At least two years of previous experience in office management or paralegal experience.
  • Working knowledge of mail processes such as postage machine, FedEx and UPS.
  • Experience with Executive level admin support

Preferred Education and Experience

  • Prior experience as an Executive Assistant.