Policy, Advocacy and Legal Administrative Assistant
Washington, DC, United States
30+ days ago
Job Title: Policy, Advocacy and Legal Administrative Assistant
Department: Program Department, Policy, Advocacy and Legal
Location: Washington, DC Office
Reports To: Deputy Director of Policy, Advocacy and Legal (PAL)
Context: At the Sierra Club, we believe in the power of togetherness. Together, we remain committed to the fight for a healthy climate built on a foundation of environmental, racial, economic, and gender justice – a future where all people benefit from a healthy, thriving planet and a direct connection to nature. As the climate crisis and deeply entrenched systemic racism all fuel inequity, we will continue to fight for a bold, transformational agenda that recognizes the interconnectedness between our planet, our humanity, and our democracy. By recognizing that our destinies are tied, we continue to name that all things are fundamentally connected, and the overlap between ecology, race, gender, and representative government will move to either advance our collective humanity or to oppress it.
Sierra Club is staffed across the country and a network of local chapters that support our grassroots engagement. We are also proud to be a unionized employer, with two labor unions representing more than half of our employees.
This role provides general administrative and limited programmatic support for the Sierra Club's Policy, Advocacy and Legal Department; participates in the development of strategies and priorities to drive progress on organizing and power building goals. Preference for position to be based in Washington, DC.
Scope: This position will work directly with the Policy, Advocacy and Legal (PAL) Department leadership, staff, and volunteers to support the effective daily operations of and help implement strategies to help drive progress on the organization's power building goals. Work will include providing administration support for the Director, Deputy and other leadership positions in the department, it will including documentation and record keeping; scheduling, departmental expenses and meeting logistics; event planning; help with special projects; providing support to and interacting with volunteers and partners.
Job activities include but are not limited to:
- Administrative support for the Deputy Director of PAL: Maintains and coordinates their calendar for maximum efficiency and time management - aligning scheduling with priorities. Main responsibilities include overseeing meeting schedules, setting up and running webinars, meeting logistics, agendas and documents, travel arrangements, expenses, screening telephone calls, drafting correspondence, managing daily schedules, following through with department-wide general support.
- Supplies support for PAL Leadership: Assists as needed projects with the Federal Policy Team, State Lobbying Team, the Labor Program, the Water Program, and the Democracy Program. Identifies problems, collaborates with the department leadership team to determine solutions, and ensures they are resolved using tracking systems, communication plans, and/or other project management tools.
- Screens various inquiries and requests for the Deputy Director, PAL: Researches and responds to inquiries, follows up and ensures adequate communication. May handle inquiries related to sensitive or confidential matters. Interfaces and collaborates using tact and discretion with key Sierra Club leaders.
- Coordinates communication and information flow throughout the department: Drafts correspondence and assists with proofreading of materials like "department and volunteer" communications or memos, as necessary.
- Assists in the planning and coordinating of special events and team meetings as requested. Including the creation of agendas, preparing materials, taking notes, and tracking follow-up items as needed.
- Researches and compiles special projects and reports. May require coordination with senior staff and volunteer leaders throughout the Club.
- Conduct various research projects, and assists with material compilation.
- Work with Executive Office Support personnel in a team environment to help cover support during vacations, sick leave and during emergencies.
- Performs miscellaneous duties as discussed with the Deputy Director, PAL, including special projects and project management which may require coordination with senior staff and other Executive team leaders throughout the organization.
The successful candidate must have the following skills and experience:
- Strategic thinking and ability to determine the best use of limited resources and time. Toughness to deal with a lot of moving parts and flexibility. Naturally curious and inquisitive.
- Ability to keep confidential information; honoring and keeping confidence in the team. Ability to use tact and diplomacy in dealing with confidential or sensitive matters, develop relationships with other team members, approachable and willingness to jump in where needed. Even temperament, even in tense situations.
- Strong sense of ownership and resilience about your work coupled with excellent problem-solving skills. You consistently overcome challenges and leverage resources to creatively solve problems. You plan ahead and find alternative paths, when needed, to get to the finish line. You bounce back from setbacks and rejections and hold high expectations for yourself, even when things are hectic. You proactively ask for help, anticipate problems, and course-correct where needed. You have a successful track record of taking a concept from idea to implementation.
- Equity Analysis and Practice. You are aware of your group identities and how they have shaped your life and experiences at work. You have an analysis of how racism and other forms of oppression in society impact relationships, systems and culture. You bring experience and skills for working effectively with colleagues across group identities and position/role.
- Experience effectively navigating complex organizational systems, structures and dynamics. Prior experience working within highly dynamic and complex organizations or systems. Ability to work within and improve opaque systems and processes and a high level of comfort with ambiguity.
The strongest candidates will have the following skills and experience:
- Project management skills. A successful track record of developing and executing complex project plans in collaboration with various stakeholders.
- Prior experience at progressive and/or environmental movement organizations.
- Experience managing up to executive-level staff.
Compensation and Benefits
The salary range for this position is non-negotiable $60,000 - $65,000.
This position is represented by a collective bargaining unit and is subject to the terms and conditions of the contract between Sierra Club and Progressive Workers Union.
The Sierra Club offers a competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan.
This is a category 7 exempt, represented position.
Sierra Club is a 501(c)(4) non-profit organization. Sierra Club employees are not eligible to participate in the Federal Public Service Loan Forgiveness (PSLF) Program.
Sierra Club values the expertise and talents of foreign nationals. Sierra Club sponsors both nonimmigrant and immigrant visas when certain criteria are met, based on immigration laws and organizational needs. Such sponsorship is at the discretion of the Department Head and Sierra Club Human Resources in consultation with the employee's manager. The Sierra Club cannot guarantee the approval of a visa petition. The Sierra Club is an equal opportunity employer committed to workforce diversity.
This position does not have an undergraduate education requirement. If you choose to include your education history, please remove your schools from your resume. You may leave your degree (e.g., "B.A. Philosophy"), but please remove any undergraduate and graduate school names.
This anonymous process is aimed at opening this opportunity to more candidates, reviewing applicants on performance assessments and mitigating bias in the decision-making process.
Lastly, we are intentionally not asking for a cover letter, so please do not send one in with your application.
We are accepting applications until position is filled.
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