Director of Finance and Administration - Major Gifts

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Sierra Club

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Oakland, CA, United States

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10 days ago

Job Title: Director of Finance and Administration - Major Gifts
Department: Advancement
Location: Oakland, CA or remote
Reports To: Deputy Chief Advancement Officer, Finance and Administration
Supervises: Financial Analyst, Major Gifts


Context: At the Sierra Club, we believe in the power of togetherness. Together, we remain committed to the fight for a healthy climate built on a foundation of environmental, racial, economic, and gender justice – a future where all people benefit from a healthy, thriving planet and a direct connection to nature. As the climate crisis and deeply entrenched systemic racism all fuel inequity, we will continue to fight for a bold, transformational agenda that recognizes the interconnectedness between our planet, our humanity, and our democracy. By recognizing that our destinies are tied, we continue to name that all things are fundamentally connected, and the overlap between ecology, race, gender, and representative government will move to either advance our collective humanity or to oppress it.

Sierra Club is comprised of staff across the country and a network of local chapters that support our grassroots engagement. We are also proud to be a unionized employer, with two labor unions representing more than half of our employees.


Scope: Oversees development of revenue and expense budgets and forecasts of Major Gifts, Planned Giving, Chapter Fundraising and Advancement Communications teams. Manages daily and monthly accounting activities and procedures. Ensures control for all revenue related activities in Advancement’s donor database (CORE). Manages gift processing, coding and donor acknowledgement processes for c4 major gifts. Manages invoices and expenses of Major Gifts, Planned Giving, Chapter Fundraising and Advancement Communications teams. Collaborates with Sierra Club Foundation and Sierra Club FinOps on major gifts records management. Provides operational support to Chief Advancement Officer and Deputy Chief Advancement Officer on special projects and deliverables.


Job activities include but are not limited to:

  • Develops revenue and expense budgets and forecasts of Major Gifts, Planned Giving, Chapter Fundraising and Advancement Communications teams. Including managing budget calendar and deliverables, budget reporting, variance analysis, and budget system updates.
  • Manages daily and monthly accounting activities and procedures, including monitoring, tracking, and resolving discrepancies of cash receipts, monthly expenses and monthly revenue reports for accuracy.
  • Monitors and tracks actual financial data for Major Gifts, Planned Giving, Chapter Fundraising and Advancement Communications teams.
  • Ensures control for all revenue related activities in Advancement’s donor database (CORE).
  • Manages gift processing and coding processes for c4 major gifts, including checks, wire transfers and stock donations, and complies with audit and compliance requirements.
  • Oversees quality control on financial and coding aspects of Major Gifts revenue to ensure integrity of revenue data in systems, including troubleshooting financial CORE questions and concerns.
  • Manages donor acknowledgement processes for c4 major gifts, including initiation and tracking to ensure compliance and efficiency.
  • Manages invoices and expenses of Major Gifts, Planned Giving, Chapter Fundraising and Advancement Communications teams, including oversight of expense coding and approvals. Works closely with outside vendors and business partners on accounting matters.
  • Collaborates with Sierra Club Foundation and Sierra Club FinOps on Major Gifts records management, including maintaining the PGAU/GAU updates process.
  • In conjunction with Deputy Chief Advancement Officer, Finance and Administration, administers independent contractor contracts.
  • Prepares annual top donor report and analysis for Chief Advancement Officer.
  • Assists in preparing the annual fundraising plan between Sierra Club and the Sierra Club Foundation.
  • Provides training to Advancement staff on financial aspects of CORE. Serves as the primary point of contact for all financial related matters in CORE.
  • Manages special projects as assigned, including process improvement projects. Performs miscellaneous operational duties as assigned.

The successful candidate must have the following skills and experience:

  • Significant experience in finance, accounting or related fields, with strong knowledge of GAAP.
  • Experience with non-profit fundraising operations and practices.
  • Significant experience with Salesforce.
  • Advanced skill level in Excel and other Microsoft Office applications.
  • Strong attention to detail, analytical and statistical skills. Excellent analytic, written and verbal communication, and organizational skills.
  • Leading on Equity. You model effective equity analysis and practice and have a track record of operationalizing equity, and have embedded justice and equity throughout team/department policies, structures, culture, and programs.

The strongest candidates will also demonstrate the following experience, skills and competencies:

  • Experience with Netsuite.
  • Bachelor’s degree with a concentration in Finance, Accounting, Business Administration, or related field; OR equivalent experience in accounting, finance, database management or fund development.
  • Ability to use tact, diplomacy and discretion in dealing with confidential matters.
  • Ability to successfully interact with staff, volunteers, donors, and the public.

Compensation and Benefits

The salary range for this position is $110,000 - $120,000.

The Sierra Club offers a competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan.

This is a category 3 exempt, non-represented, supervisory position.

Sierra Club is a 501(c)(4) non-profit organization. Sierra Club employees are not eligible to participate in the Federal Public Service Loan Forgiveness (PSLF) Program.

Sierra Club values the expertise and talents of foreign nationals. Sierra Club sponsors both nonimmigrant and immigrant visas when certain criteria are met, based on immigration laws and organizational needs. Such sponsorship is at the discretion of the Department Head and Sierra Club Human Resources in consultation with the employee’s manager. The Sierra Club cannot guarantee the approval of a visa petition. The Sierra Club is an equal opportunity employer committed to workforce diversity.


To Apply

This position does not have an undergraduate education requirement. If you choose to include your education history, please remove your schools from your resume. You may leave your degree (e.g., "B.A. Philosophy"), but please remove any undergraduate and graduate school names.

This anonymous process is aimed at opening this opportunity to more candidates, reviewing applicants on performance assessments and mitigating bias in the decision-making process.

Lastly, we are intentionally not asking for a cover letter, so please do not send one in with your application.

We are accepting applications until the position is filled.


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