Chapter Coordinator

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Sierra Club

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Boston, MA, United States

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19 days ago

Job Title: Chapter Coordinator
Department: Massachusetts Chapter
Location: Massachusetts Chapter Office
Reports To: State Director
Supervises: Office Volunteers

Context: At the Sierra Club, we believe in the power of togetherness. Together, we remain committed to the fight for a healthy climate built on a foundation of environmental, racial, economic, and gender justice – a future where all people benefit from a healthy, thriving planet and a direct connection to nature. As the climate crisis and deeply entrenched systemic racism all fuel inequity, we will continue to fight for a bold, transformational agenda that recognizes the interconnectedness between our planet, our humanity, and our democracy. By recognizing that our destinies are tied, we continue to name that all things are fundamentally connected, and the overlap between ecology, race, gender, and representative government will move to either advance our collective humanity or to oppress it.

Sierra Club is composed of staff who work across the country in a network of local chapters and field offices that support our grassroots engagement. We are proud to be a unionized employer, with two labor unions representing more than half of our employees.

Scope: The Chapter Coordinator is a hybrid role, providing essential office and administrative functions; as well as volunteer organizing and communications support for Sierra Club Massachusetts Chapter's advocacy campaigns and fundraising and membership programs.

Job activities include but are not limited to:

Overall - Advancing Sierra Club Climate Justice Mission

  • Actively seeks opportunities to advance the Sierra Club's commitment to equity, inclusion, diversity, and justice through equitable internal processes and communications with members, supporters, and partners.

50% - Administration & Operations

  • Oversees office operations including: purchasing and maintaining office supplies and equipment and ensuring office space is functional and usable for other staff, volunteers and chapter events.
  • Serves as the point of contact for the landlord. Manages leases and maintains service contracts, inventory of all equipment and materials for insurance purposes and tax filings. Develops and implements office procedures. Serves as the contact with National facilities staff to ensure office procedures are followed and up to date.
  • Compiles and maintains directory of chapter and group leaders. Maintains and updates Chapter bylaws as needed. Ensures ExCom meeting notes are digitally organized. Oversees annual Chapter Executive Committee election.
  • Processes all incoming donations to the Chapter and ensures all donors are acknowledged in a timely manner. Orders all materials and supplies for the production of membership and donor communications and solicitation materials. Maintains Chapter mailing lists.
  • Supports Chapter volunteer and donor events, both virtual and in person.
  • Processes all incoming invoices to the Chapter. Works with the State Director to ensure all accounts remain current and are itemized and organized so as to be audit ready.
  • Works with the Chapter Treasurer and State Director to track monthly and quarterly budget performance. Records and monitors accounting of expenses and revenues. Handles deposits and maintains accurate bank account balances for the chapter. Maintains records of all expenditures designated as funds spent on lobbying. Registers Chapter lobby paperwork twice annually.
  • Manages the filing of end of year paperwork and administration for the Chapter.

25% - Communications

  • Serves as primary editor for two monthly state-wide emails: the events digest and the E-Sierran newsletter. Solicits content from other staff and volunteer leaders. Schedules, prepares, and sends other email blasts to support advocacy and development campaigns.
  • Works with State Director and Digital Strategist to ensure monthly donor emails are sent to our donors from the Chapter.
  • Maintains Chapter website in collaboration with Digital Strategist. Responsible for updating content and soliciting input from other staff and volunteers.
  • Serves as coordinator for annual fall Sierran paper newsletter. Manages timeline and content delivery from staff, guest writers, and volunteer leaders.
  • Monitors and posts regularly on chapter social media. Establishes and updates Chapter social media best practices.
  • Monitors and manages Chapter general email inbox and phone line, serving as the point of contact for public and member requests. In some instances, may also serve as a point of contact for press inquiries.

25% - Volunteer Organizing

  • In coordination with other staff, organizes semi-regular Chapter events, including social events, volunteer orientations, film screenings, and trainings.
  • Participates in screening and onboarding potential volunteers. Connects them to campaigns and programs based on their interest.
  • Recruits and manages a team of volunteers to support digital and communication capacities.
  • Serves as the primary staff contact for several volunteer teams.
  • Trains, supervises, and schedules volunteers and interns on office systems and functions. Ideally, the Chapter Coordinator is able to delegate the majority of their administrative duties to volunteers.

The successful candidate will have the following skills and experience:

  • Equity Analysis and Practice. You are aware of your group identities and how they have shaped your life and experiences at work. You have an analysis of how racism and other forms of oppression in society impact relationships, systems and culture. You bring experience and skills for working effectively with colleagues across group identities and position/role.
  • Ability to work independently and manage multiple tasks with attention to detail, including general office administration and bookkeeping.
  • Building Relationships. Ability to interact effectively with volunteers, members, staff, press, and the general public. Ability to work comfortably and collaboratively in a small team.
  • Proficiency with computer software including word processing, spreadsheets, HTML, and database management.
  • Strong written and oral communication skills with attention to detail. Experience drafting and editing digital (e.g. Mailchimp) and paper newsletter communications.
  • Experience with social media, including: Facebook, Twitter, Instagram, and YouTube.

The strongest candidates will also demonstrate the following experience, skills and competencies:

  • Multilingual skills
  • Some grassroots organizing experience
  • Experience project managing in small teams
  • Virtual and in-person events planning a plus
  • Experience onboarding, training, and managing staff, volunteers and/or interns.
  • Salesforce, Airtable, Google Drive, Zoom, and/or Drupal experience a plus.

Compensation and Benefits

The salary range for this position is $62,000 - $63,000.

This position is represented by a collective bargaining unit and is subject to the terms and conditions of the contract between Sierra Club and Progressive Workers.

The Sierra Club offers a competitive salary package commensurate with skills and experience plus excellent benefits that include medical, dental, and vision coverage, and a retirement savings 401(k) plan.

This is a category 6 exempt, represented position located in Region 1.

Sierra Club is a 501(c)(4) non-profit organization. Sierra Club employees are not eligible to participate in the Federal Public Service Loan Forgiveness (PSLF) Program.

Sierra Club values the expertise and talents of foreign nationals. Sierra Club sponsors both nonimmigrant and immigrant visas when certain criteria are met, based on immigration laws and organizational needs. Such sponsorship is at the discretion of the Department Head and Sierra Club Human Resources in consultation with the employee's manager. The Sierra Club cannot guarantee the approval of a visa petition. The Sierra Club is an equal opportunity employer committed to workforce diversity.

To Apply

This position does not have an undergraduate education requirement. If you choose to include your education history, please remove your schools from your resume. You may leave your degree (e.g., "B.A. Philosophy"), but please remove any undergraduate and graduate school names.

This anonymous process is aimed at opening this opportunity to more candidates, reviewing applicants on performance assessments and mitigating bias in the decision-making process.

Lastly, we are intentionally not asking for a cover letter, so please do not send one in with your application.

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