Project Coordinator

Role Type: Full Time

Duration : Permanent

Manager : Mark Scaplen, Chief Operating Officer

Location : Remote, Canada

SCV Consulting Ltd. is growing! We are seeking applications for a new team member to help us provide industry-leading sustainability services to our clients. We are looking for someone who is organized, proactive and detail-oriented to support our technical teams and improve the consistency of our project delivery processes.

Who We Are

SCV Consulting Ltd is a small environmental engineering consulting firm that provides professional services in the areas of Carbon Pricing, Air Quality, Sustainability, Climate Change and Environmental Management. Our team of high-performing environmental experts work across Canada and around the world to deliver reliable services to our clients. We are results driven and focused on solving challenging problems for our clients. We help our clients overcome their most pressing challenges - navigating new and complex carbon pricing regulations, climate change adaptation planning, supply chain sustainability assessments, and environmental approvals. When they need us most, our clients count on us to always be on call and ready to help.

The Role

SCV is looking for a motivated individual to join our consulting team as a Project Operations Coordinator. As Project Operations Coordinator at SCV, you will support Project Managers, Directors, and technical teams by coordinating project setup, tracking, invoicing, document management, and closeout. You will be responsible for keeping projects organized, deadlines and action items on track, and project information up to date.

Key Responsibilities

• Set up proposals and projects across SharePoint, Harvest, Forecast, and other systems;
• Create and maintain project folders, templates, fee calculators, trackers, and documentation;
• Track project status, deadlines, responsibilities, milestones, and outstanding actions;
• Coordinate client and vendor onboarding, including contracts, purchase orders, insurance certificates, billing details, and procurement requirements;
• Support project managers with schedules, meetings, notes, and action-item follow-ups;
• Coordinate monthly invoicing and monitor work in progress, unbilled work, and billing status;
• Support accounts-receivable follow-up and maintain client invoice and procurement records;
• Ensure invoicing and financial requirements are complete before projects are closed;
• Format, compile, control, and organize proposals, reports, project records, and final documents;
• Help improve project workflows, checklists, dashboards, onboarding procedures, and company-wide coordination processes, and;
• Other tasks and projects as needed.

Who We Look For

• 3+ years of experience in project coordination, administration, or operations support;
• Experience in service environments, ideally consulting, engineering or environmental services;
• Proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and OneDrive;
• Familiarity with project-management and resource-planning tools;
• Highly organized and detail-oriented, with the ability to manage priorities;
• Strong communicator with sound judgment, professionalism, and discretion, and;
• Process oriented, proactive, adaptable, reliable, and comfortable learning new systems.

What SCV has to Offer

• Flexible schedule and remote work-from-home structure (must be in Canada);
• Monday to Friday;
• Budget for work-from-home office setup;
• Comprehensive Benefits Package;
• RRSP Matching;
• Competitive salary;
• Opportunity to accelerate your career in a small and fast-growing company (<30 employees);
• Growth and mentorship opportunities with a highly qualified team;
• Experience in a rapidly growing field; and,
• Work with industry-leading multinational corporations.

SCV Consulting is proud to be an equal opportunity employer, and our inclusive culture leads us to pursue innovation in our field. We invite and encourage applications from all qualified individuals, including from groups that are traditionally underrepresented. Our culture empowers all of us to grow, learn, and succeed.

How to Apply

Please email your cover letter and resume to Mark Scaplen at mscaplen@scvconsultingltd.com with the subject line “Your Full Name – Project Operations Coordinator”

Your cover letter should briefly describe your project coordination or operations experience and provide an example of a process or workflow you have improved.

For accessibility, SCV accepts video or audio cover letters. Please email your cover letter as an attachment to Mark Scaplen at mscaplen@scvconsultingltd.com