Administrative Assistant
Description We are looking for a dependable Administrative Assistant to support daily office operations for a construction-focused organization. This contract position with the potential to become permanent is ideal for someone who is comfortable managing front-office activities, handling incoming communication, and keeping administrative records organized. The right candidate will bring solid experience with common office technology and a thorough approach to supporting a busy team. Responsibilities:
- Manage day-to-day administrative support tasks to help the office run smoothly and efficiently.
- Answer incoming phone calls, direct inquiries appropriately, and provide attentive front-desk support.
- Enter, update, and maintain records with accuracy across internal documents and office systems.
- Prepare, organize, and track routine correspondence, reports, and general office paperwork.
- Support scheduling, calendar coordination, and communication through Outlook, Teams, and related office tools.
- Welcome visitors and assist with reception-related duties while maintaining a well-organized office environment.
- Coordinate with team members to ensure timely handling of administrative requests and follow-up items.
- Use Word, Excel, and other business applications to create documents, maintain spreadsheets, and support reporting needs. Requirements - Prior experience in an administrative, office support, or receptionist position.
- Strong reliability and a consistent, detail-focused work ethic.
- Comfortable using technology in a fast-paced office setting.
- Working knowledge of Microsoft Word, Excel, Outlook, and Teams.
- Ability to answer inbound calls courteously and manage multiple tasks throughout the day.
- Accurate data entry skills and strong attention to detail.
- Clear communication skills and the ability to work effectively with office staff and visitors. TalentMatch®