Apply now

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment, communicates effectively, and can manage a wide range of administrative needs with accuracy and discretion. The person in this role will help keep the office organized, assist team members and leadership, and create a welcoming experience for visitors and clients.

Responsibilities:

  • Coordinate schedules, arrange meetings, and maintain calendars to support efficient daily operations.
  • Organize files, records, and office documents so information remains accurate, accessible, and up to date.
  • Monitor inventory levels for office materials and place orders to keep essential supplies available.
  • Serve as a point of contact for phone calls, visitors, and general inquiries while maintaining a welcoming front desk presence.
  • Provide administrative support to managers and team leads by preparing materials, handling correspondence, and assisting with day-to-day tasks.
  • Enter data carefully into tracking systems, review information for accuracy, and support invoice follow-up activities.
  • Work across departments to relay information, coordinate requests, and help maintain clear internal communication.
  • Assist with planning meetings, office events, and team activities to ensure smooth execution.
  • Help maintain a clean, safe, and well-organized workplace while supporting compliance with company policies and health and safety practices.