Administrative Assistant

We are looking for a detail-oriented Reception and Administrative Assistant to join our client's team in Woodside, New York. In this role, you will be the first point of contact for visitors and provide essential administrative support to ensure the smooth operation of daily activities. This is an excellent opportunity for someone with strong organizational skills and an attentive demeanor to contribute to a dynamic work environment.

Responsibilities:

• Serve as the primary point of contact for visitors and clients, ensuring a welcoming and attentive reception experience.

• Manage incoming calls and correspondence, directing them to the appropriate team members.

• Organize and coordinate schedules, meetings, and appointments to maintain efficient office operations.

• Handle mail distribution and assist with the preparation of outgoing correspondence.

• Support office maintenance by monitoring supplies and coordinating with vendors as needed.

• Maintain accurate and up-to-date records, files, and documentation.

• Assist in preparing reports, presentations, and other administrative materials.

• Collaborate with team members to ensure effective communication and workflow.

• Perform general office tasks such as photocopying, scanning, and filing.

• Provide additional administrative support as requested by management.

Qualifications:

• At least 1 year of experience in a receptionist or administrative role.

• Strong organizational and time-management skills with attention to detail.

• Excellent verbal and written communication abilities.

• Proficiency in using office software such as Microsoft Office Suite (Word, Excel, Outlook).

• Ability to multitask and prioritize tasks in a fast-paced environment.

• Detail-oriented approach and ability to maintain confidentiality.

• Familiarity with office equipment such as printers, copiers, and scanners.

• A proactive attitude and willingness to assist with various tasks as needed.