Administrative Assistant
Description We are looking for an organized and dependable Administrative Assistant to support daily office operations in Orange, New Jersey. This Long-term Contract position is ideal for someone who can manage confidential information with professionalism, maintain a structured workflow, and provide strong administrative support to office leadership. The role requires excellent communication skills, sound judgment, and the ability to coordinate multiple priorities in a fast-paced school-based environment. Responsibilities:
- Safeguard sensitive information and handle confidential materials with discretion in accordance with supervisory expectations.
- Provide administrative and clerical support for the office, using independent judgment and a solid understanding of school and district procedures.
- Manage incoming and outgoing correspondence, draft routine responses, and prepare clear written documents through typing, editing, and proofreading.
- Maintain accurate electronic and physical filing systems, ensuring records are accessible, organized, and secure.
- Coordinate calendars, schedule appointments, and support the administrator with day-to-day time management needs.
- Assist with preparing reports, presentations, and other documents by collecting information, organizing data, conducting research, and assembling final materials for distribution.
- Develop forms and track data needed for office operations, required reporting, and completion of administrative priorities.
- Organize meetings by scheduling logistics, preparing agendas and supporting materials, and following up on action items after sessions conclude.
- Monitor office supply inventory, arrange equipment service when needed, and help maintain a clean, safe, and efficient work environment.
- Support budget and account recordkeeping, oversee purchase order activity, and assist with clerical staff coordination, urgent situations, mandated training, and other assigned duties within the scope of the role. Requirements - Experience providing administrative support in a detail-oriented office environment.
- Strong ability to manage confidential information with discretion and good judgment.
- Proficiency in data entry, document preparation, filing systems, and general office administration.
- Skilled in coordinating appointments, meetings, and multiple priorities with accuracy and efficiency.
- Effective written and verbal communication skills, including proofreading and producing clear correspondence.
- Working knowledge of office technology and ability to support basic IT-related administrative tasks.
- Ability to maintain organized financial and purchasing records and assist with routine bookkeeping activities. TalentMatch®