Administrative Assistant
Description We are looking for a detail-oriented Administrative Assistant to support correspondence operations for a health insurance organization in Manasquan, New Jersey. This Long-term Contract position focuses on preparing and coordinating outgoing employee communications while maintaining a high standard of accuracy, professionalism, and confidentiality. The ideal candidate is organized, comfortable working with reports and databases, and able to manage multiple priorities during a regular 40-hour business week. Responsibilities:
- Partner with departments across the organization to collect and verify information needed for employee communications.
- Prepare, review, and distribute outgoing correspondence with close attention to quality, consistency, and policy compliance.
- Maintain organized documentation of sent communications, including logs and related records for tracking purposes.
- Safeguard sensitive information and handle confidential materials with sound judgment and discretion.
- Use database tools to run recurring transactions and support more efficient communication processes.
- Create and update distribution lists by pulling data from internal reports and system records.
- Review and analyze reporting data to support communication planning and delivery needs.
- Contribute ideas that improve administrative workflows and enhance the efficiency of correspondence activities. Requirements - Experience providing administrative support in an office or corporate environment.
- Proficiency with Microsoft Office applications, including Outlook, Word, PowerPoint, and Excel in a Windows-based setting.
- Strong Excel capabilities for reporting, list management, and basic data analysis.
- High level of accuracy and strong attention to detail, especially when managing written communications.
- Effective organizational and time-management skills with the ability to balance multiple deadlines.
- Clear verbal communication skills and a detail-oriented approach when working with internal teams.
- Ability to manage confidential information appropriately and work comfortably with databases and reporting tools. TalentMatch®